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JOB REQUIREMENTS: Summary/Objective The primary responsibility of this position is to provide a wide range of administrative support and coordination to Estimator Coordinator and Estimators. Performs a variety of administrative functions including typing, record-keeping, information collection and reporting, scheduling functions and handles information of a confidential nature. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Provide administrative support to the Estimating Department Make phone calls to Subcontractors and Suppliers for upcoming projects Maintain internal Bid Calendar with bid dates and confirm appropriate individuals are invited based on bonding needs and project management support Monitor bids@cdsmith.com account Monitor C.D. Smith\'s Fax Line for bids or forward faxes to other departments when necessary (Accounting, Payroll, Safety) Work with planroom administrator on maintaining job files and review for archive Download project plans and specifications for upcoming jobs Set up Drawings folder for new projects including labeled plans for estimator\'s take off Print internally or send out to print plans and specifications when required Maintain and update subcontractors on C.D. Smith\'s planroom Contact newspaper to be added to bid list for all projects Broadcast Addendum plans and specifications to subcontractors via planroom and print copies for Estimator Work with Senior Estimating Coordinator with invited subcontractors regarding their intent to bid solicited project and note response in planroom to insure complete bid coverage. Run Minority Participation advertisements in multiple newspapers per required specs. Print copies of affidavit to include with bid for submission Create bid cards for projects prior to bid day Document bid results and email to company distribution list Update Estimating Spreadsheet with bid totals and percentages Make sure bid room is supplied with necessary supplies prior to bid day Scan Bid Documents into job folders after project has been bid and notify IT department that folders can be archived if job was not awarded Essential Knowledge, Skills and Abilities: General knowledge of construction and estimating processes and procedures. Knowledge of record keeping, report preparation, filing methods and records management techniques. Microsoft Windows with Access, Excel, Word experience Required Education and Experience Associate Degree in Construction Management, Business Management or related field. Bachelor\'s Degree... For full info follow application link. C.D. Smith is an equal opportunity employer. All qualified applicants will be considered regardless of sex, race, color, religion, national origin, age, disability, or any other protected status under applicable federal, state or local law. Unlawful discrimination or harassment based on any of these characteristics will not be tolerated. ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/FD813E0B6C024473