Experience Inc. Jobs

Primary Position Objectives

Provides administrative support to the Finance and Administration Director.

Position Responsibilities

Key Responsibilities

Brief Description of Duties

Administration

Procedures

• Composes routine and general type correspondence requiring knowledge of subject matter.
• Answers and screens incoming calls to F & A Director's office and screens visitors.
• Arranges meetings and appointments and keeps F & A Director advised of scheduled appointments and commitments.
• Reviews incoming and outgoing correspondence, distributes same, making notes as to action taken and follow up on commitments and assignments.
• Contact Managers to relay information from the Administrative Office.
• Edits correspondence from various departments written for F & A Director's signature.
• Develops, modifies, and maintains comprehensive filing system. Responsible for file security and purging files periodically based on what the F & A Director considers no longer of value to the office.
• Maintains reports control log; reminds management staff of pending due dates.
• Maintains significant incident report log; reminds responsible staff of pending due dates.
• Prepares special reports by pulling data from the Job Corps Suite of Applications.
• Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events.
• Attends meetings, prepares and distributes minutes of these meetings.
• Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from Serrato Corporation and DOL.
• Continual support and adherence to the CDSS/CSS/BMS Plan which ensures that the ePCDP is used in a timely, continual, and effective manner to help support students.
• Ensures the safety, health, and security of students, staff, and property.
• Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Follows CDSS plan and Code of Conduct system daily.
• Models, mentors, monitors appropriate Career Success Standards.
• Participation in PRH mandated staff training is mandatory. Failure to participate may result in disciplinary action up to and including termination.

• Performs other duties as assigned.

   

Position Competencies

Key Competencies

Performance Standards/Results

Effective

Communication

• Presents information both clearly and concisely and regularly confirms correct interpretation of information.
• Very high standard of communication skills both written and oral for the presentation of facts and ideas.
• Written communication must be clear, concise, easy to read and comprehend.

Organization of Work

Demonstrates the ability to handle several projects simultaneously.

Implements the key principles of time management, task allocation and priority assignment in addition to personal organization.

Continually seek ways to improve the service prov