Job Information
University of Michigan Flint Conferences & Events Program Manager (Onsite) in Flint, Michigan
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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position.
Job Summary
Conferences & Events has an immediate opening for a Conference & Events Program Manager. This position will report to the University Events Manager. The Conference & Events Program Manager is responsible for event reservation scheduling, event planning and logistics, event setup and teardown, audio visual, bar service, coordination of services with other university departments and on-site event management.
Working some nights and weekends is required.
Responsibilities*
Manage Events at UM-Flint
- Computerized scheduling of events, pre-event planning, pricing, on-site event management, setup/takedown
- Prepare event diagrams for clients and event staff
- Effectively communicate and enforce university policies
- Inspect building facilities and equipment, process work orders and follow up
- Provide problem resolution and customer service with facility users
- Coordinate services with other departments and vendors, including Safety, Facilities, IT, NBC Administration and others
- Complete accurate and thorough facilities reports
- Serve on a variety of campus and community committees as needed
- On-site event management required on some evenings and weekends
- Supervise bar service events
- Make recommendations on policies and pricing
- Functionally supervise Event Staff, Office Assistant, Bartender positions.
Student Staff Supervision
- Hire, schedule, train, supervise and evaluate student Evening Supervisor
- Develop training materials and implement training program for student and professional staff
- Prepare work assignments for student Evening Supervisor
Audio/Visual
- Determine the Audio/Visual needs for events.
- Train staff on Audio/Visual equipment
- Manage equipment setup, operation of equipment during the event and equipment teardown after the event
- Make recommendations for current and future audio/visual equipment purchases
Equipment Maintenance
- Maintain all departmental equipment, ensuring that it is in good working condition
- Maintain inventory of all departmental equipment
- Make recommendations for current and future equipment purchases
- Maintain supply inventory and make supply orders as needed (i.e. cleaning supplies, linen rentals, maintenance supplies, trash can liners, etc.)
Other Duties as assigned
Required Qualifications*
- Associate's degree or equivalent combination of relevant education and/or experience.
- One or more years of experience in event planning
Essential Job Functions
- Must be able to lift equipment weighing up to 50 pounds for various event needs with or without reasonable accommodations.
Why Work at U-M Flint?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.
Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Employee and qual
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