Experience Inc. Jobs

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6905255

Actively supports and upholds the Citys stated mission and values. The Grants and Contracts Specialist is responsible for operational level decision making to carrying out the operations of the selected process. Duties require varying knowledge, skills, and abilities with a more complex degree of difficulty/diversity. In addition, employees are expected to exercise considerable judgement, initiative, and professional skills in financial administration, knowledge of grants and contracts. Under direction of the Grants, Contracts and Emergency Management Director, employees of this class are expected to make routine, independent, decisions in the coordination of day-to-day operations of the Citys Grants, Contracts and Emergency Management section.

ADMINISTRATIVE DUTIES Supervisory: This job does not have formal supervisory responsibilities.\ Budgetary: This job does not have budgetary responsibilities but carries out day-to-day activities within approved budget.\ Strategic Planning: This job does not have strategic planning responsibilities but carries out day-to-day activities in order to reach the stated goals and objectives. Policies/Procedures: This job has partial responsibility for policies and procedures at the program level (assists with developing, implementing, and interpreting). Compliance: This job has partial responsibility at the program level (follows, assists in ensuring compliance with, and may enforce) Federal, State, and Local laws, rules, and regulations as well as City policies and procedures. Council Communications: This job carries out day-to-day activities in accordance with Councils adopted priorities and direction. Reporting: This job has partial responsibility for reporting to Federal/State/Local agencies at the program level (gathers information, completes reports, and assists in addressing discrepancies in reporting) for the following reports/agencies: DOJ, DHS, DOT, DOE, DOC, EPA. Assists in preparation, review and compliance of Civil Rights Title VI Plans for submission to Federal & State agencies.\ Examples of the Work Performed Provides excellent customer service to both internal and external customers. Assist in Emergency Management preparedness, response, recovery, and mitigation as needed.\ GRANTS Manages small to medium City-wide grants, some with a degree of significant complexity. Reviews grant proposals and applications prepared by other City divisions for completeness, accuracy, and timeliness prior to submittal to the Grants, Contracts and Emergency Management Director, Management Services Director and City Manager for approval. Completes pre-award proposal applications to include statistical information, budget information, certifications, narrative, and other related documents. Completes post-award agreements, pertinent attachments, time extensions, budget adjustments, and tracking and timely filing of required reports, and assists with staff summary preparation. Performs post-award compliance monitoring in order to comply with Federal, State, and Local grant terms and conditions/regulations and assurances (office of management and budget circulars, City and funding agency policies and regulations, program statutes, procurement regulations). Research eligible grant funding opportunities, maintains knowledge of available municipal grants, and informs other city divisions of available grants. Monitors grant awards to ensure project progresses in a timely manner and meets project goals/intended purpose. Meets with internal and external auditors to audit grants for successful closeout. Maintains a comprehensive computer database on city grants to include basic submittal and contract information. Verifies that grant related clauses, certifications, and conditions are met. Assists sta f, contractors, and consultants with questions regarding grant agreements, grant related paperwork, guidelines, city grant procedures, city ordinances, and local, state and federal laws and regulations. Participates as directed in various meetings such as commission meetings, division and section meetings, council and council workshop meetings, and inter-agency meetings, as necessary for grant matters. Attends grant workshops, conferences, and meetings to ensure coordination and communication between all parties as related to grant compliance and financial management. Provides various reports internally and externally on accounting encumbered, expenditure and balance amounts for various grants. Conducts closeout and evaluation to include final reporting, audit issues, and project conclusion. Provides various spreadsheets to divisions on proposed, current, and terminated grants. Advises staff of new/updated regulations, manuals, circulars, and letters of instructions for grant compliance. Participates in the Single Audit Report by assisting with preparation and review of Schedule of Federal Expenditures, providing files to auditors, and answering questions from external auditors. Assists in preparation of the Disadvantaged Business Enterp