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This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6448852

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rAdministrative Services Assistant, Senior

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rLocation: Sociology

rRegular/Temporary: Regular

rJob ID: 607834

rFull/Part Time: Full-Time

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r Workplace Culture

NAU aims to be the nation\'s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

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Special Information

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

Job Description

The Administrative Services Assistant, Senior for the Department of Sociology manages the front office operations of a very busy department and provides administrative support for our undergraduate, graduate, and other dynamic programs. The position requires a variety of advanced office/administrative skills related to the work unit; and ability to analyze and respond to administrative matters within established limits to ensure that the department\'s needs are being met and that University procedure and policies are being followed. This position is expected to communicate regularly with Chair/Director and Department leadership on various topics.

Administrative Support - 40%

• Provide necessary information to HR Service Team via HR ServiceNow, assist in the recruitment and hiring related to part-time faculty, students and part-time employees. Provide administrative support to search committees, and arrange for candidate campus interview travel arrangements within the parameters set by the HR and Finance Service Teams.
• Maintain departmental documents including syllabi on shared drive (NAUShares).
• Maintain internship records and employer evaluations.
• Manage unit listservs in collaboration with Department Chair.
• Manage Departmental Newsletter and sharing of department-wide announcements via email and physical posting of relevant events.
• Track and record scholarship awards to student recipients.
• Keep unit calendar up-to-date with activities, meetings, and events (Outlook).
• Review and route various student petitions, independent study documents, and change of grade forms.
• Manage records: retention of documents as well as disposal.
• Participate in, plan for, and help prepare for departmental meetings and workshops as well as attending and taking minutes.
• Serve as primary class scheduler and provide backup scheduling support (Course Dog) to other units within the college.

Operational and Building Support - 30%

• Manage and staff front office operations, regularly 8am-5pm, Monday-Friday.
• Accept, log, and/or return packages.
• Manage office supply inventory.
• Oversee copier maintenance and supplies as well as billing.
• Collaborate with building manager to identify need for keys in each area; and ensure keys are checked out as needed and distributed to appropriate faculty, staff, or student employees.
• Manage computer inventory as well as other technology support via ServiceNow in collaboration with the SBS finance team.
• Interface with facilities and building manager to report and follow up on maintenance issues within faculty offices and the departmental office.
• Assist building manager with safety and cleaning issues.

Financial Support - 15%

• Assist Department Chair/Director with basic fiscal transactio s.
• Collaborate with SBS Financial Team as needed, particularly around department budgets.
• Maintain and track professional development records.
• Maintain and track student employee budget for the departments.
• Provide support to faculty and students for submission of purchasing and travel service tickets via ServiceNow.
• Obtain and reconcile P-card as appropriate.

Supervision - 10%

• Assist in the hiring of student employees for the department.
• Supervise and assist with training of student employees.
• Schedule student employees and approve time in PeopleSoft.

Other - 5%

• Other duties as assigned.

Minimum Qualifications

• High school degree.
• 1-3 years of relevant experience.
• A combination of related education, experience and training may be used as an equivalent to the above educational requirements.

Preferred Qualifications

• Bachelor\'s degree.
• 5 or more years of administrative experience.
• Knowledge of or experience with PeopleSoft processes and CourseDog class scheduling.

Knowledge, Skills, & Abilities

Develops and maintains good working relationships.

Works effectively with people from a variet