Job Information
Arizona Department of Economic Security Account Specialist in Flagstaff, Arizona
This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6672273
Summary of Function\ This is a shared position between accounting and payroll both of which are housed in Business Services. Assists with maintaining accuracy and compliance of District financial activity by performing varied and complex technical accounting duties and performs payroll functions for District employees, processes payroll documents and timesheets and assures the accuracy and timeliness of all payroll activities.
Duties and responsibilities
Process accounting, financial and payroll documents and transactions in compliance with Arizona Revised Statutes rules and regulations, Uniform System of Financial Records and District policies.
Maintains accounting, financial and payroll records and associated filing systems; enters data into computer system; verifies coding, processes transactions, updates accounts, compiles documentation and generates reports.
Processes purchase requisitions and other documents following guidelines established by Arizona Revised Statutes rules and regulations, Uniform System of Financial Records and District policies.
Assists with preparing journal entries to general ledger following established instructions and procedures
Makes changes and maintains budgets, spreadsheets or other documents as required, including assigning or approving budget codes to ensure coding accuracy and fund availability.
Assists in providing training and assistance to other departments in all aspects of accounting, finance and payroll.
Prepares and tracks payroll and special project timecards for grant-funded projects, including preparation, distribution, tracking and maintenance of time and effort documentation where required.
Prepares financial information for the District Medicaid program
Administers the student count and financial portion of the District Impact Aid Report.
Reconciles miscellaneous accounts to the general ledger
Void Accounts Payable checks
Assist with annual audit
Attends district meetings as needed
Maintains confidentiality of all work-related matters, personnel records and information.
Performs other duties as assigned
Working conditions
Indoor office environment.
Physical requirements
Work involves the performance of duties where physical exertion and movement is required to perform the aspects of the job. Assistance is available as required to perform physically demanding tasks. Work involves sitting and moving for extended periods of time, requires moving from one location to another, reaching, bending, holding and grasping objects. Verbal communication ability required.
Equipment, Aids, Tools and Materials
Uses office equipment which includes but is not limited to: computers, video projectors, white boards, and office or instructional equipment. FUSD recognizes that ever changing development of technology but expects all staff to keep abreast of changing technology opportunities and use tools and devices provided to them.
Mental Tasks
Communicates verbally and in writing. Reads. Analyze and evaluate data and reports. Develop, implement and evaluate plans. Manages own office and work environment. Promotes learning and ensures safety. Perform functions from written and oral instruction and from observing and listening to others.