Experience Inc. Jobs

This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4326950

WASHINGTON COUNTY

Job Description Deputy Circuit Clerk I- Administrative Assistant

Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731

?Website: https://www.washingtoncountyar.gov/

Date Revised: May 2021

DEPUTY CIRCUIT CLERK I - ADMINISTRATIVE ASSISTANT

Job Code: 7

Exempt: No

Safety Classification: Safety Sensitive

Department: Circuit Clerk

Reports To: Circuit Clerk Office

Location: Washington County Courthouse

SUMMARY:

Under the direction of the Circuit Clerk, the Deputy Circuit Clerk I (Administrative Assistant)

performs administrative and secretarial duties for the Circuit Clerk and others designated by the

Circuit Clerk. This position works closely with the Circuit Clerk and coordinates with other county

personnel, in addition with state, federal, municipal agencies, other counties, as well as vendors

and the general public. This position has considerable contact with the courts, attorneys, the public

and other county offices and officials. This position will be the first point of contact via phone for

the Circuit Clerk\'s Office. This position ensures that all purchasing requirements are met and that

all budgetary items are properly recorded. They must also exhibit good public relations skills. The

incumbent will also be responsible for bi-weekly submission of time sheets for the office

personnel. This position must know rules, laws, policies and procedures of the Circuit Court and

State of Arkansas that govern this position. The incumbent will directly and indirectly work with

approximately 20,000 citizens annually. This position will also be responsible for but not limited

to \$150,000.00 and the disbursement of these funds to various vendors. This position is subject to

audit annually, by the State Legislative Audit. The incumbent would work closely with the Circuit

Clerk, reporting and keeping the Circuit Clerk informed of all phone, email, and in person traffic

related to the services of the Clerk\'s Office. The incumbent must represent the Circuit Clerk in a

favorable government image at all times. The incumbent will also be responsible for serving in

other areas of the Circuit Clerk\'s Office as directed and needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Perform secretarial/administrative duties for the Circuit Clerk and others designated by

the Circuit Clerk; including but not limited to; typing, answering and disseminating of

telephone calls, personal visits, answering/distributing of correspondence. Must maintain

confidentiality for sensitive information as directed by the Circuit Clerk or by County

policies. Successfully completes administrative projects that can affect the Circuit Clerk\'s

reputation and professional relationships, with a proactive, hands on approach, to include

drafting letters, exercising diplomacy and good communications skills in receiving

<https://www.washingtoncountyar.gov/>

WASHINGTON COUNTY

Job Description Deputy Circuit Clerk I- Administrative Assistant

Washington County Courthouse, 280 North College Avenue, Fayetteville, Arkansas 72701 ? phone: (479) 444 1728 ? fax: (479) 444 1731

?Website: https://www.washingtoncountyar.gov/

visitors and incoming calls. Responsible for taking care of key reputational tasks on behalf

of the Circuit Clerk.

2. Composes important and confidential correspondence and documents requiring a broad

knowledge of department operations, policies, procedures, and regulations. Manages

information flow. Brings to the Circuit Clerk\'s attention matters for which they need to be

informed and require immediate attention.

3. Exercise sound judgement and discretion in handling confidential or sensitive information

as directed by the Circuit Clerk or Chief Deputy Clerk.

4. Heavy calendar management: set appointments, prioritize and juggle appointments in the

moment. Must be able to independently identify and resolve issues with the Circuit Clerk\'s

calendar and schedule.

5. Calculates, prepares, and submits bi-weekly time sheets for the office personnel.

6. Conduct liaison activities in a professional manner to ensure a positive image of the

Circuit Clerk\'s Office and maximum cooperation between and among the County, the

public, and other agencies. Use of discretion when deciding how and when to share

information.

7. Assists with incoming mail and determine which requires the attention of the Circuit

Clerk. Handle mail requiring personal calls or correspondence or interaction with elected

officials, key community leaders and other influential persons