Job Information
Fairfield University Assistant Director, Undergraduate Student Life - Club & Programming in Fairfield, Connecticut
Job Description:
In our Jesuit tradition, Student Engagement seeks to underscore the development of the whole person and particularly assist students in their transition and exploration at Fairfield University. Student Engagement empowers students to work together to build community, lead ethically, and value differences. Through interdivisional collaborations, especially between academic affairs and student affairs, Student Engagement connects students to curricular and co-curricular experiences that empower civic responsibility and personal growth.
The Full-time Assistant Director position is a 12-month position advises the Club Operations & Student Organizations (COSO) Board within the Fairfield University Student Association (FUSA) and the Programming Board. The Assistant Director, in conjunction with COSO oversees the coordination and development of over 100+ student organizations on campus, including the recognition process, club compliance, club finances (budget requests, purchase requests, requisitions, vendor payments, contracts, etc.), room reservation and event planning processes, and club policies). The Assistant Director is also responsible for organizing and administering system-wide co-curriculum events, including the forecasting, planning, developing, promoting, and evaluation of programs that are focused on providing a diverse student body with opportunities for personal growth and leadership development. This position reports directly to the Assistant Director of Undergraduate Student Life.
Essential Functions:
Serve as one of the advisors to the Fairfield University Student Association (FUSA):
Assist in the on-going leadership development and training of the 80+ Title-Holding Members of the Fairfield University Student Association (FUSA) through the development of workshops and planning of team-building activities.
Meeting regularly with advisees and support them in their personal and professional development.
Help plan the FUSA End of Year Banquet in April, and the FUSA Inauguration Dinner/Ceremony in May each year.
Serve as the primary advisor to the Club Operations & Student Organizations (COSO) Board.
Work closely with the COSO in the development and implementation of strategic initiatives, policies, and procedures to better serve the 100+ recognized student organizations.
Maintain a list of active/inactive student organizations, club membership rosters, and club advisor rosters.
In collaboration with board members and OSE staff, provide fiscal oversight of the $60,000+ COSO budget and club savings accounts, and manage spending of COSO allocations (purchases, contracts, vendor creation system in WorkDay, etc).
Assist clubs in the planning and implementation of club-sponsored events and programs, including reserving rooms, submitting catering, media requests, and work orders via an online Event Management System.
Develop, implement, and track risk-reducing policies and procedures for all clubs and student organizations, including, but not limited to: travel, fundraising, programming, marketing, etc.
Implement and assess a year-long Club Development curriculum to aid in the leadership development and investment in club leaders.
Oversee the implementation and management of Life@Fairfield as it relates to COSO, including Portal creation, Portal renewals, Club Leader Position tracking, Club Membership rosters, Budget management, etc.
Develop and oversee a comprehensive assessment process for Clubs & Orgs to improve the student experience and student development.
Educate and train COSO Board members & Club Leaders on University policies and procedures.
Recruit, train, and continually engage with and support in the development of Club Advisors.
Utilize WorkDay to manage purchase requisitions, paying vendors, reconciling PCard purchases, etc.
Reconcile monthly the FUSA PayPal account with Finance.
Manage the COSO TouchNet Storefront where club members pay dues.
Utilize University Purchase Card to purchase supplies for clubs.
Plan, in collaboration with COSO and campus partners, the Fall & Spring Activity Fairs.
Plan Club Advisor Engagement programs to prepare faculty and staff in their advisement of student clubs.
Serve as the primary adviser to the Programming Board and Treasury Board:
Develop and train the programming board, comprised of 4 sub boards and 25+ students
Advise the respective areas of programming, i.e. Cultural & Arts, Sports & Recreation, Traditional Events, Concerts, Trips, etc., in their implementation of over 60+ events
Plan and execute FUSA’s annual MainSTAGe Concert, Presidential Ball, Siblings Weekend, and Spring Fest
Meet weekly with the Director & Associate Directors of Programming
Meet weekly with the Director of the Treasury
Direct and produce multiple large-scale programs including the major concert, featured speakers & dances.
Negotiate and manage contracts for artists, vendors, speakers as well as process all financial paperwork.
Responsible for the overall management of the $300,000+ FUSA budget secured from student activity fees.
Support the use of the FUSA Life@Fairfield portal within these entities.
Coordinate and collaborate with student organizations to support student engagement opportunities across campus which includes the marketing and promotions of these events:
Oversee event approvals and the marketing of student events within Life@Fairfield, our Anthology Engage student engagement platform.
Develop and maintain promotional materials through various media, including photography, social media and traditional promotions to support all involvement areas connected with student organizations.
Continuously assess student needs by evaluating program effectiveness and success.
Establish policies and implement best practices as it relates to student programs.
Assist with the growth and development of the Office of Student Engagement
Sit on the Domestic Club Travel Committee as it relates to student organizations.
Prepare documentation including annual reports, assessment projects, and other materials as required.
Assist with Senior Week and Alumni & Family Weekend.
Assist with June Orientation, Graduate & International Student Life Orientations, and Fall Welcome.
Assist the with leadership opportunities.
Assist with late night programming.
Co-Facilitate one or more First Year Experience (FYE) seminars for First Year and Transfer Students.
Provide operational support to the department.
Serve as a responsible committee representative as requested.
Attend departmental meetings and inform staff regarding relevant information.
Promote an image of efficiency and courtesy throughout the University community and ensure that it is consistent with the Office of Student Engagement’s mission.
Remain cognizant of the University's mission and identity, the constant promotion of social justice, and importance of student voice.
Communicate effectively with supervisor concerning pertinent departmental and/or University matters.
Provide coverage at designated events as needed.
Other duties as assigned that are within the best interest of the department.
Qualifications: Master’s degree required, 2-4 years of Full Time experience in field. Applicants should have some background or interest in student affairs administration/college student personnel, psychology, education, or related area. Demonstrate experience and interest in working with student programs, leadership development, and program supervision or related experiences are required. Additionally, applicants with strong understanding of Anthology Engage platform, student government, event planning, organizational skills, ability to multi-task, and proven experience working with a diverse student population and professionals are desired. aster’s degree required . Applicants should have some background or interest in student affairs administration/college student personnel, psychology, education, or related area . Demonstrate experience and interest in working with student programs, leadership development, and program supervision or related experiences are required . Additionally, applicants with strong understanding of Anthology Engage platform, student government, event planning, organizational skills, ability to multi-task, and proven experience working with a diverse student population and professionals are desired.
*Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Category:
Student Life - Admin
Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
*Disclaimer
The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.
All offers of employment are contingent upon a satisfactory background check.
Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV . You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying.
Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description.
Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu