Experience Inc. Jobs

Research Administrative Coordinator 1

Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=534244&lJobSourceTypeID=831&sLanguage=en-us) Job no: 534244

Work type: Officer of Administration

Location: Eugene, OR

Categories: Accounting/Finance, Research/Scientific/Grants

Department: College of Arts and Sciences Grants Administration

Appointment Type and Duration: Regular, Ongoing

Salary: $57,200 - $65,000 per year

Compensation Band: OS-OA06-Fiscal Year 2024-2025

FTE: 1.0

Application Review Begins

August 15, 2024; position open until filled

Special Instructions to Applicants

Up to two positions available. We are recruiting for both pre-award and post-award teams.

With your application, please include:

1. A current, updated resume or CV;

2. A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position, while also highlighting any transferable skills.

As part of the application, you will be asked to provide names and contact information for three professional references. We will request permission before contacting your references.

Department Summary

The College of Arts & Sciences (CAS) is a large and complex college that offers the core liberal arts and sciences curriculum at the University of Oregon. The research activity and reputation of CAS faculty is the basis for the UO’s status as a Carnegie Research I institution and a member of the Association of American Universities (AAU). All tenure-related faculty in CAS, across the Humanities, Social Sciences, and Natural Sciences divisions, are required to be engaged in an active research program and make original contributions to their respective fields of knowledge. To support these research programs, CAS units are responsible for managing approximately $55 million in research grants from federal, state, and foundation sources.

The CAS Grants Team is a grant and research support center that provides comprehensive services to CAS departments and programs across the three academic divisions. The CAS Grants team works closely with faculty principal investigators (PIs) as well as UO administrative officials, CAS Academic Support Unit associate directors, business managers, and affiliated organizations such as the UO Foundation -- to provide services in two main areas: 1) Pre-Award, and 2) Post-Award.

Position Summary

The Research Administrative Coordinator 1 (RAC 1) will be responsible for a broad set of assignments related to the CAS Grants Team’s research portfolio. The RAC 1 will perform administrative and/or financial duties, and provide faculty, researchers, and staff with guidance on financial, administrative, and regulatory issues arising from the application for and the execution of sponsored awards and agreements.

For pre-award support, the RAC 1 will assist Principal Investigators (PIs), including faculty, postdoctoral scholars, and graduate students, with the preparation, review and submission of proposals to a variety of federal and non-federal sponsors. RAC 1s advise PIs on the administrative requirements of funding opportunity announcements (FOAs), including eligibility, funding limitations, unallowable costs, etc., as well as UO policies and procedures for grant proposal submission, and provide significant support with the preparation of proposal budgets and budget justifications. They also respond to sponsor requests for additional information, such as Just-In-Time (JIT) requests, and assist PIs with requests for pre-award spending accounts.

Post-award support duties include but are not limited to tracking progress report due dates, preparing personnel reports, and coordinating with faculty and administrative team colleagues for reporting purposes. The role assists with sub-award management, including the timely preparation and submission of sub-award documents by tracking sub-award project end dates, and works with PIs, administrative team colleagues, and Sponsored Projects Services to initiate requests to sponsors i.e. rebudgeting requests, key personnel effort reductions, etc. RAC 1's assist with formal correspondence, forms, reports and documents to support PIs and the CAS Grants team, and work with UO financial and HR systems (FIS and HRIS) to confirm data and provide information/reports regarding budget and salary. They may support special projects such as tracking related to sponsored projects, deploying independent judgment to track and manage priorities for internal and external constituents.

There is a significant emphasis on budgeting, financial and accounting activity, and/or financial and operational monitoring in this position. The successful candidate will have a strong customer service focus, be able to work independently and as part of a team to meet shared and individual goals, and demonstrate the ability to be flexible, adaptable, and responsive. In addition, the successful candidate will have the ability to work effectively with faculty, staff, and students from diverse backgrounds and will maintain the highest ethical standards.

Minimum Requirements

• Bachelor's degree OR

• Two years of experience focused on administrative or compliance work.

Professional Competencies

• Ability to research, read, interpret, and apply complex and varying regulations.

• Commitment to advancing the University’s research goals in creating a facilitative environment for research while navigating an increasingly complex research compliance environment that requires specialized skills and abilities in satisfying federal, state, and university regulations.

• Proficiency with multiple forms of information technology, including web-based, word processing, data entry, managing electronic information, and database administration.

• Ability to analyze and synthesize complex concepts and technical details and transfer them into written documents.

• Demonstrated effective communication skills, including diplomacy and discretion.

• Demonstrated excellent organizational skills, and attention to detail.

• Demonstrated ability to provide solution-oriented customer service.

• Demonstrated ability to work effectively with team members, faculty, staff, and students from a variety of diverse backgrounds.

• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service.

• Ability to work both independently and collaboratively in a team environment.

Preferred Qualifications

• Experience with sponsored projects administration and compliance (governmental, healthcare, etc.).

• Advanced degree in a closely related field.

• Experience in a higher education environment.

• Professional certification(s) related to position (CRA®, CPRA®, or CFRA).

• Experience serving a diverse client/customer base.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttps://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listedhere (https://investigations.uoregon.edu/reporting) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: July 19, 2024 Pacific Daylight Time

Applications close: