Job Information
City of Eugene Marketing Coordinator - Limited Duration in Eugene, Oregon
Marketing Coordinator - Limited Duration
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Marketing Coordinator - Limited Duration
Salary
$63,356.80 - $78,977.60 Annually
Location
Eugene, OR
Job Type
Full-Time Limited Duration
Job Number
04094
Department
Library, Recreation & Cultural Services
Division
Cultural Services Division
Opening Date
03/03/2025
Closing Date
3/16/2025 5:15 PM Pacific
Description
Benefits
Questions
General Statement of Duties
Application Deadline: Sunday, March 16, 2025, at 5 p.m. P.T.
Accepting Online Applications Only
Information on How to Apply (https://www.eugene-or.gov/674/How-to-Apply)
The Marketing Coordinator will be responsible for assisting in all general aspects of the Hult Center marketing department. This position provides support in creating, implementing, and measuring the success of a comprehensive performing arts venue and event marketing program that expands the organization’s visibility, enhances its public image, and increases its sales and audience base. This position directly supports revenue generation and economic development for the community and City of Eugene.
Ideal Candidate: You are high energy, excellent at multi-tasking, have excellent organizations skills and are self- motivated. You enjoy the hands-on involvement in a variety of marketing projects at all stages, from concept and execution to reports and analysis. You have a passion for the arts, especially in live entertainment. You love working with your team, but you are also comfortable moving forward on your own. You are ready to put your skills to work with an outstanding team.
Salary: $30.46 - $37.97 hourly / $63,356.80 - $78,977.60 annually
The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA) (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) .
Department, Division: Library, Recreation and Cultural Services, Cultural Services
Union Representation: American Federation of State, County and Municipal Employees (AFSCME)
Work Location: Hult Center, 1 Eugene Center, Eugene, OR 97401
Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. with occasional weekends and evenings per business need
Benefits: The City of Eugene offers robust and competitive benefits. Limited Duration employees will be offered City health plan coverage for themselves only. For more information, select the Benefits Tab, or view benefits summaries (https://www.eugene-or.gov/DocumentCenter/View/59858/Benefits-at-a-Glance-Guide) as well as see information about all employee benefits (https://www.eugene-or.gov/253/Employee-Benefits) .
Bilingual Pay Benefit: This position qualifies for up to an additional 5% of base salary for bilingual pay. Please see “Supplemental Information” at the end of the posting for more information.
Living & Working in Eugene: Information about living in Eugene, how the City of Eugene operates, and more can be found on our website (https://eugene-or.gov/4913/Living-Working-In-Eugene) .
About Limited Duration Position
This Limited Duration position could last up to 6 months per business need.
If you are a current Limited Duration employee, you will not have rights back to your Limited Duration position.
Employees hired into Limited Duration positions will be members of the AFSCME bargaining unit and covered by the contract except for items outlined below:
Limited Duration employees are at-will and do not have a probationary period; they accrue no seniority, have no bumping or layoff provisions, and have no discipline or discharge rights.
Examples of Duties Performed - Duties may include but are not limited to the following
Assists with marketing campaign tracking including the monitoring of key campaign deadlines, material needs, and settlement preparations; Update and maintain marketing plans throughout campaigns including deadlines, deliverables, analytics and expense.
Track and input Marketing Campaign Settlements in event management system; responsible for entering all show expenses prior to day of performance and issuing reminders to advertising partners on delivery of invoices
Coordinates education department outreach into marketing channels.
Manages resource calendar for marketing team, updating with key details on announces, on sales, key marketing activations, and other items as needed.
Collect and track assets and format for all digital needs; maintain organized asset folders and ensure only approved assets are accessible (note: formatting of assets requires knowledge of Adobe Photoshop).
Update and maintain digital screen slideshows and trailers; work with designer on a monthly basis to produce slides for all upcoming events.
Coordinate tracking and reporting across marketing team for collective analytics database including social, email, and web/ticketing.
Track Marketing procurement card; submit card settlement with proper account codes on weekly basis.
Coordinate Press Outreach; organize and distribute bi-weekly calendar press release; update and maintain press database; research and outreach to new press outlets and contacts; oversee calendar updates for Register Guard, Travel Lane County (eugenecascadescoast.org), and other online calendars.
Oversee all Hult Presents and Resident Company post show surveys; assist in coordination and scheduling of season surveys; build and send survey, analyze results and distribute recaps to necessary stakeholders.
Assist with event set-up and staffing for marketing efforts at performances.
Assists with grassroots research and outreach for marketing campaign strategy.
Performs related and other duties as assigned.
To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Program Coordinator, AFSCME (https://www.governmentjobs.com/careers/eugene/classspecs/19892?keywords=program%20coordinator&pagetype=classSpecifications)
Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job , and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.
Minimum Qualifications
Experience
Four years of progressively responsible clerical or administrative support experience, including two years' experience in marketing live events and entertainment.
Education
High school diploma or G.E.D equivalent. Associated degree or college course work in the assigned area desirable.
Background
Must pass a background check.
The ideal candidate will have the following k nowledge, s kills, and a bilities:
Must be proficient in Excel, Adobe Creative Suite (focus on Photoshop to edit and resize images), Microsoft One Note/Cloud, Microsoft Word, Adobe PDF creation – must be highly proficient
Knowledge of practices and principles of Marketing, in particular live-event marketing and sales
Ability to work productively in teams and to interact professionally with a diverse group of clients and staff.
Must have highly effective written, verbal, and listening communication skills and demonstrated ability to communicate clearly and professionally.
Live event ticketing system experience. Preference for experience with Tessitura Ticketing System.
Website CMS management. Preference for experience with WordPress CMS.
Supplemental Information
Bilingual Pay Benefit
Per the AFSCME contract (https://www.eugene-or.gov/Archive.aspx?AMID=71) , the City shall pay an employee an additional 5% for a required intermediate or advanced level competency. To qualify for bilingual pay, the employee must have demonstrated fluency in the required language and successfully pass a fluency examination administered by the City's Employee Resource Center division.
What to Expect from our Selection Process
Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.
Diversity, Equity, and Inclusion
The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.
The City of Eugene complies with the Americans with Disabilities Act of 1990 . Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.
In compliance with the Immigration Reform and Control Act of 1986 , the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.
If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.
Representation
Employees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.
Salary and Benefits
The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.
To view a summary of benefits (http://www.eugene-or.gov/DocumentCenter/Home/View/1813) , benefit premium rates (http://www.eugene-or.gov/DocumentCenter/Home/View/1811) , and/or the AFSCME contract (http://www.eugene-or.gov/index.aspx?NID=1966) click the respective link. Click here to view information about Total Worker Health (https://www.eugene-or.gov/3955/Total-Worker-Health) .