Experience Inc. Jobs

Business Operations Specialist

Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=533486&lJobSourceTypeID=831&sLanguage=en-us) Job no: 533486

Work type: Classified Staff

Location: Eugene, OR

Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support

Department: Provost's Administrative Service Team (PAST)

Classification: Administrative Program Spec

Appointment Type and Duration: Regular, Ongoing

Salary: $20.15 - $30.45 per hour (updated)

FTE: 1.0

Review of Applications Begins

March 31, 2024; open until filled.

Special Instructions to Applicants

Please submit the following with your online application:

• A resume that outlines your educational and professional work experience. These details are used to determine if applicants meet the qualifications of this position.

Department Summary

Administrative Services oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrative services to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget, finance, payroll, human resources, and procure-to-pay functions as well as specialized physical security and utility technologies. Administrative Services is a metric-driven, people-first administrative team that strives to create efficient, effective and sustainable administrative support structures across campus.

As one of the shared services hubs in Administrative Services, the Provost’s Administrative Services Team (PAST) provides business and administrative services for Partner Units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement; Division of Graduate Studies; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Undergraduate Education and Student Success; and University Libraries. The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST works with multiple employee category types including three different unions, student employees, and officers of administration.

Position Summary

As a Business Operations Specialist, you will play a crucial role in PAST’s Business Operations Unit as an expert in one or more of the following areas, accounts payable, purchasing, contracting, payroll, and/or travel. Your expertise will be the foundation in guiding consultation and recommendations for PAST partner unit staff, faculty, and students. Your work will cover both routine and non-routine business operations where you will help to ensure understanding and strict compliance with policies and procedures across our partner units. Daily, you will handle requests and questions from our partner units and work closely with them and your PAST colleagues to complete transactions smoothly while providing clear guidance. Your work will include providing frequent interpretation of federal, state, and university laws, rules, regulations, policies, and procedures to give direction and ensure compliance.

Additionally, you will manage and review accounting and business operations, produce reports of findings alongside recommendations for alteration of any business controls and internal procedures, and offer technical advice and training on Smartsheet ticketing system. As a member of the PAST team, you will contribute to the overall goal of supporting our partner units in serving the students, faculty, staff, and university.

In addition to your areas of expertise, you will have opportunities for growth and advancement on the team by cross-training with PAST colleagues in other areas of business operations in order to expand your skill set.

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR

• An equivalent combination of training and experience.

• One year of postsecondary education may be substituted for up to one year of the experience.

Professional Competencies

• Proficiency with software and technology, including word processing and spreadsheets, and interest in using technology to improve processes.

• Effective communication skills, including the ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.

• Detail-oriented with the ability to work successfully with multiple tasks and shifting priorities, both independently as well as in a collaborative team environment.

• Ability to interpret laws, rules, policies, and procedures, and ability to apply these interpretations to specific, non-routine situations.

• Commitment to promoting and enhancing diversity, equity, and inclusion.

Preferred Qualifications

• Experience in operations functions such as procurement, accounting, payroll, accounts payable, account reconciliation, and travel coordination.

• Experience working in higher education.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination (http://studentlife.uoregon.edu/nondiscrimination) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: March 11, 2024 Pacific Daylight Time

Applications close: