Experience Inc. Jobs

Student Affairs Intern

Overview

Date Posted:

4/5/2024

Location:

Erie

Address:

1858 West Grandview Boulevard

City:

Erie

State:

PA

Country:

United States of America

Category:

Administrative and Support

Employment Status:

Part-time

Description

JOB SUMMARY: The Student Affairs Intern serves in a global support role for all student affairs-related activities.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES : The following are a list of exercises that may be required as a member of the staff from time to time:

• Promotes and preserves the mission of LECOM;

• Acts as administrative representative with faculty, staff, and visitors in a professional, friendly manner at all times;

• Maintains confidentiality, professional appearance, and pleasant demeanor;

• Covers reception desk as needed;

• Builds and files charts for all programs, including osteopathic, dental, pharmacy, and EAP;

• Assists in department mailings;

• Builds reports to include chart status tracking reports, days in current state, and class build;

• Assists Registrar’s office in routine tasks, to include, transcript requests and assisting with transcripts;

• Files a variety of documents in student permanent files as needed;

• Assists in copying, faxing, envelope stuffing, assembling packets, making phone calls, data entry, and other clerical tasks, as needed;

• Assists in grade reporting at the end of each semester;

• Assists in making notes in electronic records on Jenzabar and/or other applicable systems for student records;

• Assists in keeping track of documentation for incoming students;

• Assists in the planning and coordination of on-campus visitation and special recruitment programs;

• Responds to questions and inquiries from prospective students on the various programs offered at LECOM on all campuses;

• Provides campus tours to prospective students;

• May represent LECOM at career, college, graduate, and professional fairs to recruit qualified applicants;

• Assists with the advancement of the institution’s image and reputation to attract and recruit qualified applicants;

• Assists in developing social media content for applicants, students, and alumni; and

• Accept other duties assigned/needed for the Institution’s needs including, but not limited to, cross training in Office of Student Affairs activities and tasks.

  EEO/AA/M/F/Vets/Disabled

Minimum Requirements

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Willingness and ability to travel locally to represent LECOM, including occasional weekend and evening hours;

• Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills;

• Enthusiastic, good sense of humor, and a professional positive attitude;

• Ability to understand the admissions process and assist with marketing and promoting professional programs in healthcare administration, medicine, pharmacy, and dentistry;

• Willingness to maintain an established work schedule;

• Adherence to all local, state, federal laws and LECOM policies and procedures;

• Ability to organize and prioritize work assignments and meet deadlines;

• Knowledge of pertinent laws, policies/procedures and/or guidelines affecting areas of responsibility;

• Ability to be self-reliant and follow instructions;

• Sound decision-making capabilities and the ability to work independently and as directed by the Director or his/her designee;

• Willingness to assume responsibility, initiate appropriate action, and maintain confidentiality;

• Knowledge of and ability to maintain confidentiality of patient (HIPAA) and student privacy (FERPA);

• Compliance with State and Federal Regulations and Safety Protocols (OSHA);

• Ability to be trained and certified on the Institutional Data System;

• Effective use of interpersonal and communications skills, including tact and diplomacy;

• Effective use of organizational and planning skills, including attention to detail and follow-through;

• Time management skills in assessing and prioritizing multiple tasks, projects, and demands;

• Willingness to maintain confidentiality of work-related information and materials;

• Establishing and maintaining effective working relationships;

• Willingness to be flexible and accept other duties needed/assigned;

• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect in compliance with EEO rules and regulations;

• The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM; and

• The ability to accept work directives from managers and supervisors in a respectful and cooperative manner.

  MINIMUM QUALIFICATIONS: Education and experience equivalent to: a currently-enrolled college student in a related field. Relevant work experience preferred.