Job Information
Town Of Erie Administrative Specialist in Erie, Colorado
Are you a detail-oriented professional looking to make an impact in a thriving, fast-growing town? We're searching for an Administrative Specialist to play a key role in supporting our Planning & Development departme
In this dynamic position, you'll provide essential clerical and administrative support to keep our operations running smoothly. Reporting to the Business Operations Coordinator, you'll handle important details with independence and professionalism while contributing to the exciting growth and development of our community.
Ready to make a difference? Apply today and be part of shaping our town's future! All staff are expected to adhere to the Town's mission, vision and values of PRIDE. If you're ready to make a difference, we'd love to hear fr
Posting Dates: 11/25/2024 - 12/06/2024
Salary Ranges Effective 1/1/2025: Anticipated Hiring Range: $26.22/hour $30.29/hour
Anticipated Work Schedule: Full-time : Monday - Friday, 8:00am - 5:00pm
May be asked to serve as Planning Commission back up secretary throughout the year, which would require the attendance of those evening meetings, dependent on business need. Work Location: 645 Holbrook Street, Erie CO 80516 This position is 100% in-person and not eligible for remote work
Duties and Responsibilities:
Support Functions for the Planning & Development Director Regular briefings to review daily meeting calendar and relay high priority tasks
Monitor email and respond to internal and external emails Primary point of contact for internal staff and external customers for scheduling Coordinate meetings, conferences and travel Keeps Senior Staff aware of relevant issues and topics Collects data/process/prepare monthly reporting for the Department
Department Support Functions Primary point of contact for internal staff and external customers for scheduling/questions Gather and distribute mail for Planning Department Centralized office supply ordering for department Coordinates/schedules department meetings (Team, Staff, Applicant, Quarterly) Coordinates Site Inspection Meetings for Planning Department Coordinates/prepares onboarding of new employees Assists in preparation of Council agenda items; provides preparation assistance Acts as Planning Commission Secretary back-up Assists in drafting agreements, coordinates execution and record keeping Processes department invoices through CentralSquare software Intake and review of Pre-application submittal documents Coordinating and scheduling Pre-application meeting(s) with applicant, staff, and external agencies Processes public records requests in accordance with the Colorado Open Records Act Collects data/process/prepare monthly reporting for outside external agencies Handles full range of clerical and administrative details, including high level research, spreadsheets, data manipulation, preparation of complex documents and database administration Other Solves routine problems and answers staff questions Research, collects data, and prepares reports as assigned Perform related work as required and assigned General administrative support Will be asked to serve as Planning Commission back up secretary throughout the year, which would require the attendance of those evening meetings, dependent on business need.
Minimum Qualifications:
Associates Degree in Business Administration, Public Administration, office automation or a related field. Five (5) years of administrative or office management experience including two (2) years of serving as a lead worker
An equivalent combination of education and experience may be considered.
Desired Qualifications Knowledge and experience in Planning and Development, Government or Municipalities Experience managing a leader's inbox and calendar, including prioritizing emails, scheduling meetings, coordinating appointments and ensuring efficient time management. Strong attention to detail in handli g confidential or sensitive information. Skilled in organizing and preparing for meetings, including creating agendas, presentations, taking minutes and following up on action items. Ability to work in a matrix environment, which includes receiving direction and assignments from multiple managers or supervisors within the department. Ability to effectively prioritize tasks, meet deadlines and maintain flexibility in a fast-paced environment. Excellent verbal and written communication skills to interact professionally with internal and external stakeholders as well as Town residents Experience providing high-level customer service