Experience Inc. Jobs

Description

Job Summary

We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to multiple executives within our nonprofit organization. The ideal candidate will have exceptional communication skills, strong organizational abilities, and the capacity to manage multiple tasks efficiently. This role requires discretion, a proactive approach, and the ability to handle high-level administrative responsibilities in a fast-paced, mission-driven environment.

Key Responsibilities

Administrative Support:

• Manage calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.

• Screen and prioritize incoming communications, including phone calls, emails, and mail.

• Prepare and edit correspondence, reports, presentations, and other documents.

Meeting Coordination:

• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.

• Assist in the preparation of materials for board meetings and executive presentations.

Project Management:

• Assist executives in managing various projects, ensuring timely completion and adherence to organizational goals.

• Track progress on key initiatives and provide regular updates to the executives.

Communication:

• Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication and follow-up on requests.

• Draft, proofread, and distribute internal and external communications.

Travel and Event Planning:

• Coordinate travel arrangements, including booking flights, accommodations, and transportation.

• Plan and execute organization events, meetings, and conferences as needed.

Confidentiality and Discretion:

• Handle sensitive information with the highest level of confidentiality and discretion.

• Maintain confidentiality regarding organization matters and executive decisions.

Office Management:

• Oversee office operations related to the executives’ activities and manage office supplies inventory.

• Coordinate with other administrative staff to ensure smooth office functioning.

  Requirements

Qualifications

• Bachelor’s degree in Business Administration, Nonprofit Management, or a related field preferred.

• Proven experience as an executive assistant or in a similar role supporting senior executives, preferably in a nonprofit organization.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Exceptional organizational and time management skills.

• Strong written and verbal communication abilities.

• Ability to work independently and manage multiple tasks simultaneously.

• High level of discretion and professionalism.

• Excellent problem-solving skills and attention to detail.

• Experience with nonprofit governance and reporting is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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