Experience Inc. Jobs

Summary:

Reporting to the Treasury Manager, the Recordation and Real Property Taxes Clerk is responsible for all aspects of the collection of Recordation Tax, including certification of liens satisfaction and the review of Deeds and other documents to be recorded by the Clerk of the Court. The position also covers administrative work essential to real property tax and miscellaneous billing and collection.

Essential Duties and Responsibilities:

Review and approve deeds submitted for recordation in Talbot County, verifying that the intake sheet reflects the information contained on the deed.

Perform research which verifies that all liens are paid prior to stamping Deed for transfer. These include property taxes, water and sewer charges, recaptured tax credits and other miscellaneous liens.

Review the following documents being submitted for recordation: Deeds, Deeds of Trust, Contracts of Sale, Declarations of Trust, Easements, Financing Statements, Homeowners Liens, Leases, Memorandum of Leases, Modifications, Mortgages, Right-of-ways, Statements of Loan Advances, Amendments to Mortgages and Deeds of Trust, Assignments and other documents. Review involves applying general guidelines, analyzing complex documents, making independent decisions, and taking responsibility for those decisions.

Based on State and County Law, determine whether the document is subject to recordation tax or if it qualifies for an exemption. Determine the amount on which recordation tax should be calculated. Review applicable transactional documents to verify that the consideration recited in the Intake Sheet reflects the total consideration actually being received for the property.

Calculate and collect recordation tax, completing the required information and stamping the document for processing at the Clerks Office.

Submit questionable documents to the Office of Law to determine whether recordation tax is applicable and the amount on which recordation tax should be calculated.

Provide Customer Service to walk-in and telephone customers. Answer queries concerning applicable fees on various real estate transactions and filings of deeds and deeds of trusts.

Stay abreast of changes to State or County law, Letters of Advice, Memorandum to Clerks, and Opinions of the Attorney General which may impact the collection of Recordation Tax.

Serve as the go-to person for other staff members who are presented with complex documents. Review complex documents pre-submitted for review.

Maintain e-recording software.

Assist with tax billings.

Act as a backup for the billing and collecting real property taxes.

Prepare miscellaneous billings of various county agencies.

Assist with preparing the Annual Tax Sale, including reviewing tax sale ads and preparing documents for sale and redemption.

Assist with Mass Payment Postings of real property tax payments.

Act as a backup for the customer service area.

Review deposits before they go to the bank.

Assist with Public Information Act request.

Prepare journal entries when necessary.

Back-up for monthly GL processing and reporting.

Assist with the preparation of detailed financial reports and analysis; provide detailed information during the auditing process.

Perform other duties as assigned.

Qualifications:

Associate's degree and two (2) years of related experience, or equivalent combination of education and experience.

Ability to read and interpret legal documents and contracts such as deeds and leases.

Ability to write routine reports and correspondence.

Ability to speak effectively with customers/taxpayers of the County over the phone or in person. Ability to manage databases and applications. Skills in computer file management.

Ability to use a computer to access, input and extract data.

Knowledge of the principles and practices of reviewing, verifying, recording, adjusting and balancing financial transactions.

Knowled e of the principles and practices of accounting.

Skill in posting and balancing accounts and calculating percentages.

in resolving problems associated with incomplete, inaccurate or conflicting source data and in reconciling and correcting errors in accounts.

Skills in managing work time efficiently and effectively under deadlines.

Knowledge with Excel and Word, including setting up worksheets and other documents.

Ability to use a 10-key calculator to run tapes.

Ability to work independently.

Ability to establish and maintain effective working relationships with Finance Office staff, citizens and representatives from all County Departments.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Office Setting