Experience Inc. Jobs

Overview

MSA has an opportunity for anHR Coordinatorat one of the following office locations:Baraboo, WI; Dubuque, IA; or Madison, WI. The Human Resources Coordinator assists in achieving departmental goals by supporting initiatives such as onboarding, employee engagement, data management, and internal communications. This role supports the planning and implementation of HR processes, programs, and initiatives to facilitate growth and employee engagement, including analysis, research, and process improvements.

Who we are and how we help

What does it mean to serve communities for over 100 years? It means doing the type of work that helps people raise a family, grow a business, engage with their neighbors, and enjoy a variety of unique, enduring spaces that form the fabric of home.

MSAs roots reach back to 1919. What began with an entrepreneurial solo practitioner in Baraboo, Wisconsin, has grown into a robust and thriving company of over 400 employee owners conducting work across the country. As a100% employee-owned firm{rel="noopener" target="_blank"}, when we say we own our work, we mean it. We stand behind the quality of our designs, the integrity of our people, and the generations of client relationships weve formed based on trust, firm handshakes, and the belief that together we can accomplish anything.

Core Values

Commitment to DEI

MSA seeks to provide a workplace where everyone can feel secure in bringing their authentic selves to work, where opportunities to learn and succeed are afforded to all, and in which diversity of perspective leads to an innovative and successful employee-owned firm.

Responsibilities

Thework you may do

Create a positive onboarding experience for all employees

• Manage and communicate the onboarding process for new hires, ensuring a seamless transition into the organization.
• Create and communicate the logistics for New Employee Orientation event multiple times/year, helping new hires acclimate to company policies, procedures, and culture.
• Organize and oversee National Intern Day activities, fostering engagement with interns and promoting the employer brand

Organize details for an efficient recruitment process

• Post jobs on multiple job boards and develop ideas to support of our affirmative action program outreach, ensuring compliance with relevant regulations.
• Schedule interviews and manage communication between candidates and hiring managers.
• Coordinate career fairs, including logistics, scheduling, and promotional materials.

Ensure employees have the information they need

• Provide comprehensive administrative support to the HR team, ensuring smooth operations and effective communication.
• Respond promptly and professionally to requests from employees, addressing inquiries and concerns in a timely manner.
• Manage HR-related information on the company's Intranet, ensuring it remains up-to-date and accessible.
• Represent HR in monthly administrative meetings, providing updates and insights on HR-related matters.

Maintain effective records for the management of HR processes

• Administer Family and Medical Leave Act and Short-Term Paid Leave processes, ensuring compliance and providing support to employees.
• Organize and maintain our records, ensuring accuracy and confidentiality.
• Review and approve changes in the Human Resources Information System
• Perform data entry into the Learning Management System to support training and development initiatives
• Process monthly invoices related to HR services and programs
• Order materials for and complete reporting requirements for compliance efforts
• Generate reports and fulfill data requests for HR team, leaders, and other departments, ensuring accuracy and timeliness

Qualifications

What you bring Skills and Knowledge / Education and Experience:

• Bachelors degree in Human Resources Management, Business, Psychology, or a related field; or four years of equivalent experience required
• At least one year of experience working in an entry-level HR role preferred
• Prior experience facilitating onboarding process for new hires preferred
• Proficiency in MS Office products (Word, Excel, PowerPoint) and experience with Human Resources Information System (HRIS) software
• Ability to maintain confidentiality in handling sensitive HR information.
• Demonstrates a sense of urgency and service orientation in addressing HR needs.
• Strong organizational and time management skills to handle multiple tasks efficiently.
• Eager to learn, open to feedback, and takes ownership of work responsibilities.

The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role.

Benefits

Why MSA? We're glad you asked!

• Better Together- A collaborative work environment that promotes open doors, new ideas and honest opinions.
• Multi-disciplinary Opportunities- As multi-talented people in a multi-disciplinary firm, we encourage everyone to follow their interests, seek new experiences and apply their skills where they feel most impactful.
• Weve Got Your Back- Support when you need it, independence when you dont. Were 400+ team members strong, operating as one cohesive MSA.
• Passion and Purpose- Were passionate about what we do and proud of it! Join us to share inspirations, geek out and think big.
• Pay and Perks- We offer competitive industry pay and a variety of perks just a few of the things that make us uniquely MSA.
• Communities of Practice- Our CoPs are our company think tanks and idea generators, the perfect means to regularly share, collaborate and learn together.
• Work-Life Integration- Life doesnt stop when the work day begins. MSA supports our employees as professionals, parents, citizens and friends with the understanding and flexibility to meet your obligations and balance your time.
• Commitment to Learning- We support the professional aspirations of our employees with ongoing training options, tuition reimbursement opportunities, and the technology to keep us connected, creative and competitive.
• Community Engagement- We give back to the communities in which we live, work and play. MSA employee owners are volunteers, educators, STEM outreach participants and event attendees, supported by dedicated corporate sponsorship and donations initiatives.

Theres more!Eligible employeeswill also enjoy the following benefits:

Quality Insurance Options- Medical, dental and vision coverage for you, your spouse or domestic partner and eligible dependents

Paid Time Off- All full-time employees will receive, at minimum, 17 days (thats 3+ weeks!) of paid time off in the first year alone.

Paid Holidays- MSA offers time off pay for 8 holidays in every calendar year.

Paid Parental Leave- Both parents will receive 2 w