Experience Inc. Jobs

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12179448

Position Overview

The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it\'s I-PASS, theMove IllinoisProgram, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.

TheTollway is a user-fee system no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.

Under the leadership of theBoard of Directors and Executive Staff,the Tollway is committed to achieving the following goals: increase collaboration with regional transportationand planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility andsustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.

In support of this vision, The Purchasing Services Manager manages the daily procurement activities and work-related matters for all Goods and Services for the Tollway to ensure requirements are within the organizational policy, procedures and guidelines. Goods and Services include those for IT, Administration, Finance, Legal, Operations, Engineering, Business Systems, and other Tollway User Departments.

Essential Job Functions

The Purchasing Services Manager reports to the Deputy Chief of Procurement and oversees the procurement of all Goods and Services. Responsible for developing policies and procedures, reviewing and approving the development and issuing of solicitations including Invitation for Bids (IFB), Request for Proposals (RFP), Requests for Information (RFI) and Small Purchases while ensuring project timelines are met. Responsible for training staff and overseeing bid analysis process and RFP evaluation and negotiation processes. Demonstrate a thorough comprehension of all systems and processes used by procurement staff and operational areas. Identify and develop continuous improvement processes.

Additional Duties:

• Manage the procurement process for Goods and Services procured for IT, Administration, Finance, Legal, Operations, Engineering, Business Systems, and other Tollway User Departments.
• Determine and implement the appropriate procurement methods to ensure procurements are executed following Tollway policies and procedures.
• Review and approve solicitations including Invitation for Bids (IFB), Request for Proposals (RFP), Requests for Information (RFI) and Small Purchases.
• Develop procurement policies and procedures in accordance with all laws, rules and regulations.
• Manage and train procurement staff including but not limited to Senior Contract Negotiators and Senior Buyers
• Oversee bid analysis process and RFP evaluations and negotiation processes.
• Collaborate with user departments and provide procurement direction.
• Perform systems and internal control reviews of departmental work.
• Evaluate staff performance and ensure the necessary tools, training and resources are provided to perform the assigned work timely and effectively.
• Oversee preparation of board items through to contract execution
• Facilitate procurement trainings and workshops for vendors and Tollway staff.
• Lead process improvements, cost savings initiatives and other efforts to achieve efficiencies.
• Ensure information for monthly Board items is accurate and submitted timely
• Assist in the development and monitoring of the department\'s KPIs to ensure processing times and other metrics are met for the Goods nd Services team