Job Information
Delaware Technical & Community College Assistant to the Associate Vice President in DOVER, Delaware
This job was posted by https://joblink.delaware.gov : For more information, please see: https://joblink.delaware.gov/jobs/1296741
This position provides advanced administrative support for academic affairs by coordinating administrative details and serving as a liaison for a variety of operational areas including writing and coordinating documents, reports, and presentations. This position also provides general guidance on collegewide academic affairs procedures and communicates with internal and external stakeholders on behalf of an associate vice president within the academic affairs division.
1. Serves as the principal assistant to an associate vice president within the academic affairs division in a variety of operational areas.\ \ 2. Schedules and maintains the calendar for the associate vice president, and supports the other assistants in Academic Affairs with this task in their absence.\ \ 3. Prepares and sends written and electronic correspondence on behalf of the associate vice president.\ \ 4. Assists with the annual budget process, and ensures fiscal and purchasing guidelines are adhered to by submitting necessary paperwork in a timely manner such as invoices, reconciliations, and travel documents.\ \ 5. Provides guidance and information to stakeholders utilizing policies and procedures.\ \ 6. Communicates verbally and in writing with internal and external stakeholders, including but not limited to members of Presidents Council, other divisions assistants, government agencies, private and public service and philanthropic organizations.\ 7. Performs research, compiles, analyzes and summarizes data for reports, presentations and special assignments. This includes collaborating with internal and external stakeholders.\ \ 8. Facilitates contract approvals with Legal, Fiscal, College administrators, and partners.\ \ 9. Coordinates meetings and prepares and distributes supporting documents such as agendas and minutes.\ \ 10. Maintains respective policies in the Colleges repositories and webpages.\ \ 11. Supports the work of other office staff and collegewide offices as requested by the associate vice president.\ \ 12. Assists with special projects and events.\ \ 13. Performs other related duties as required.