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Manager - Research Administration - Department of Internal Medicine

Wayne State University is searching for an experiencedManager - Research Administration - Department of Internal Medicineat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Job Purpose:

Lead pre- and post-award grant and contract administration for the Department of Internal Medicine. Collaborate with the Sponsored Program Administration (SPA) department to represent the Department to funding agencies. Assess and address the research support needs of faculty and staff throughout the entire grant lifecycle. Work closely with other schools, colleges, divisions (SCDs) at WSU, other universities, and external organizations to ensure effective coordination. Oversee financial and budgeting activities for the Department’s grants and contracts. Assist faculty and staff in monitoring and fulfilling the obligations of both internally and externally funded grants and contracts to ensure compliance and adherence to budget. Serve as the primary technical and administrative resource for pre- and post-award activities within the Department. Possess signature authority for grants and SPA-related matters. Reports directly to the Department Administrator with additional oversight by the Chair of the Department of Internal Medicine.

Essential Functions:

Plan, manage, develop, oversee and implement pre and post award activities within the Department of Internal Medicine. Sets goals, develops strategic plans and implements programs to provide streamlined and effective administrative support for sponsored funding. Performs needs assessment to evaluate effectiveness of current systems. Assist with formulating policies, procedures and processes to improve research operations of the department. Develop and implement related changes or adjustments. Conduct cost/benefit analysis especially pertaining to cost sharing of research projects. Lead the development and implementation of research tools, resources, processes and policy manuals for the department. Train professional staff (e.g. Grant/Contract Administrators, Administrative Assistants, etc.) throughout the department in appropriate methods and procedures pertaining to grant and contract post awards management. Make presentations and develop tools and manuals to advance staff expertise. Evaluate the effectiveness of the training and make appropriate changes/adjustments. Evaluate staff progress and make recommendations. Oversee compliance of pre and post award policies and procedures. Assist, monitor, process and review in a timely manner cost sharing submissions, cost share accounts, accounts in suspense, change in labor distribution and redistribution, P.I. effort reporting and close-out documents for sponsored projects and industry related grants and contracts. Perform audits on grants/contracts to ensure adequate account reconciliations and complying with award. Assist in transfers of grants to/from WSU or transition of PI. Oversee asset inventory process for grants. Provide overall leadership and direction to staff. Set expectations & focus, assign duties, delegate responsibilities, evaluate activities, prepare performance appraisals & professional development plans. Provide coaching, mentoring and teaching. Manage the administrative process for assigned staff including hiring, promotions, terminations, disciplinary procedures, and salary adjustments. Provide ongoing performance feedback, goal setting, and development plans for staff. Plan for future staffing needs. Provide timely communications to staff. Provide management reports on grant proposals and funded grants for management decision making purposes. Maintain a department database. Prepare a wide variety of statistical and administrative reports and analysis, summaries, surveys and questionnaires regarding program activities. Serve as a resource to faculty and other staff within the department by providing information and guidance on appropriate use of sponsored project funds. Serve as a primary liaison between principal investigators and SPA to identify and resolve problems and answer inquiries regarding university or funding agency guidelines, policies and procedures. Attend conferences, workshops and informational development seminars and keep abreast of current trends and practices pertaining to post award administration. Serve on college and University-wide committees and meetings. Hold department-wide grant staff meetings on regular basis. Perform other related duties as assigned.

Unique duties:

Set expectations & focus, assign duties, delegate responsibilities, evaluate activities, may prepare performance appraisals & professional development plans. Provide coaching, mentoring and teaching. Supervise any additional staff hired for grants/contracts administration. Provide management reports on grant proposals and funded grants for management decision making purposes. Maintain a Department database. Prepare a wide variety of statistical and administrative reports and analysis, summaries, surveys and questionnaires regarding program activities. Serve as a resource to faculty and other staff within the Department by providing information and guidance on appropriate use of sponsored project funds. Serve as a primary liaison between principal investigators and SPA to identify and resolve problems and answer inquiries regarding university or funding agency guidelines, policies and procedures. Attend conferences, workshops and informational development seminars and keep abreast of current trends and practices pertaining to post award administration. Serve on college and University-wide committees and meetings. Hold college-wide grant staff meetings on regular basis. Perform other related duties as assigned.

Qualifications:

Education: Bachelor's degree

Bachelor’s degree in a related field such as business, accounting, finance. Master’s degree preferred, or an equivalent combination of education and experience.

Experience: Expert (established subject matter expert, 7+ years experience)

Minimum seven years’ of progressive experience and responsibility in research administration required. Demonstration of strong leadership as well as organizational and administrative skills related to research administration in a complex academic research institution is also required. Must have considerable experience and knowledge in grant and contract administration including University information systems, pre-award activity, post-award activity, federal cost principles, research compliance, and knowledge of federal agency practices, regulations and policies.

Knowledge, Skills and Abilities:

PROJECT MANAGEMENT: Ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met. Strong time management.

LEADERSHIP SKILLS: Proven ability to provide organization leadership to coordinate complex and distributed work activities to meet key goals and foster best business practices.

MANAGEMENT SKILLS: Ability to work with others and make appropriate interventions to ensure work flow is efficient, adequate resources are available and compliance with University policy and procedure. Ability to set and implement a self-directed agenda. Consensus building skills. Excellent ability to prioritize work assignments to meet deadlines. Demonstrated ability to work effectively with all levels of management in organizations throughout the University. Must be prepared to make oral and written presentations

OPERATIONS: Demonstrated ability to effectively plan and manage projects and facility needs.

ORGANIZATIONAL LEADERSHIP: Ability to plan and set strategic direction efforts and the ability to work and lead a variety of people and situations. Need to be able to articulate the mission of Wayne State University and the EACPHS and its constituencies.

TEAM-BUILDING SKILLS: Foster collaborations across a wide span of control including motivating individuals and groups to collectively meet common objectives.

RESULTS ORIENTATION: Demonstrated skills and a track record for achieving expected program outcomes within given budgetary or resource parameters.

PROBLEM SOLVING SKILLS: Develops alternative approaches and ideas. Identifies and resolves problems in a timely manner. Ability to creatively address issues and find workable and effective solutions

PLANNING/ORGANIZATIONAL SKILLS: Develops strategies to achieve organizational goals. Prioritizes and plans work activities; adapts for changing conditions.

COMMUNICATION SKILLS: Ability to interact and articulate sensitively with students, faculty, staff, and administrators in a multicultural and diverse community. Excellent written and oral communication skills.

COMPUTER SKILLS: Proficient in Microsoft Office and Windows-based computer applications.

ANALYTICAL SKILLS: Ability to interpret and analyze financial reports or other quantitative reports and compile data if necessary in clear and concise format for management decision making.

Preferred qualifications:

Bachelor's degree Bachelor's degree in a related field such as business, accounting, finance. Master's degree preferred, or an equivalent combination of education and experience.

School/College/Division:

Generic Division

Primary department:

H0609 - Internal Medicine

Employment type:

• Regular Employee

• Job type: Full Time

• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary

• Hourly rate:

• Salary minimum: TBD

• Salary hire maximum: TBD

Working conditions:

Wayne State University is a premier, urban research university located in the heart of Detroit where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State University is an affirmative action/equal opportunity employer.

Job openings:

• Number of openings: 1

• Reposted position: No

• Reposted reason: None (New Requisition)

• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.