Job Information
City of Detroit Human Resources Assistant III in Detroit, Michigan
Human Resources Assistant III
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Human Resources Assistant III
Salary
$39,069.00 - $46,644.00 Annually
Location
Michigan, MI
Job Type
Certified-Regular Civil Service
Job Number
20250141610348SB
Department
Police Department
Opening Date
01/31/2025
Closing Date
2/16/2025 11:59 PM Eastern
Bargaining Unit
9000-Non Union Salary Regular Service General
Description
Benefits
Description
DEFINITION OF CLASS
The Human Resources Assistant class is a non-supervisory role that organizes and expedites office management activities in each major division of the department. Administrative Assistants in this class are classified as Human Resources Assistants, levels I-IV, with varying degrees of responsibility. Human Resource Assistants in this class lead and perform general office assistant work in support of Employee Services, Classification & Compensation, Human Resource Management, Human Resource Information Systems, Labor Relations, Policy & Planning, Operations, Recruiting and Talent Development and Performance Management. The work requires knowledge of the procedures, techniques and practices involved in carrying out the work of an organization within established guidelines, and the skill to use various office equipment including fax machines, photocopiers, scanners, videoconferencing, telephone systems, and the ability to create and edit documents.
OCCUPATIONAL INFORMATION
Positions in the Human Resources Assistant occupation exist for the purpose of increasing the effectiveness of others by performing as many office support duties as possible. This includes serving as the principal clerical and administrative support position in the immediate Human Resources organizational unit in, or for which the persons assisted have responsibility. They carry out and coordinate all the clerical and day-to-day administrative support activities, which are typically required to accomplish the work of the organization. The nature and variety of the activities depend on the needs of the organization served. The Human Resource Assistant performs functions in support of Employee Services, Classification & Compensation, Human Resource Management, Human Resource Information Systems, Labor Relations, Policy & Planning, Operations, Recruiting and Talent Development and Performance Management. In addition to providing ongoing support to reduce the administrative burden on the management team, the employees in the HR Assistant classification serve as a resource pool to staff Human Resource positions for specialists, analysts and recruiters.
Major Human Resource Assistant Functions
Human Resource Assistants perform numerous tasks which are dissimilar in kind, but which have in common the purpose of assisting the work of one or more persons in an organization. Because all of the individual tasks performed by Human Resources Assistants are related to the work of the people they assist, there are unique opportunities available for Human Resources Assistants to increase the scope of their position. That is, by using information and insight obtained in performing one Human Resource-related task, Human Resources Assistants can enlarge scope and effectiveness of their performance of others.
The duties of a Human Resource Assistant are, in some respects, similar to those found in many of the specialized clerical series. Human Resource Assistants are part of a broad and inclusive responsibility, which requires that awareness of virtually everything happening in the entire organization. The position requires a general knowledge of substantive work of the organization under the jurisdiction of the persons assisted and, as the Administrative Assistant’s participation in the management of the organization increases and as the nature and extent of that management effort increases through differences in the work situation, the amount of knowledge required increases accordingly. Positions at the lower grades consist primarily of clerical and procedural duties and, as positions increase in grade, administrative support functions are more predominant. At the higher levels, the Human Resources Assistant applies a very considerable knowledge of the organization, its objectives, and lines of communication.
Positions in this occupation involve the performance and coordination of various duties, rather than performance of any one duty such as the preparation of a particular report or the processing of a particular kind of document.
The nature and extent of assistance provided by the Human Resources Assistant varies. There may be instances where the unit consists of one employee doing substantive work for one employee or the position may involve significant assistance to several staff members, usually the senior members in an organization, in addition to the supervisor.
Work assigned to the Human Resources Assistant positions may range from very routine and procedural duties, such as providing receptionist, phone, and typing services, to very responsible work, such as developing information for use in large, complex, and critical conferences.
Generally, an Administrative Assistant can provide assistance in the more procedural aspects of general office work for several staff members without difficulty.
Examples of Duties
MINIMUM QUALIFICATIONS
These minimum qualifications establish the education, training, experience, special skills and/or license(s), which are required for employment in the classification. Note: additional qualifications (i.e., special conditions) may apply to a particular position.
Education
For all Human Resources Assistants, it is a requirement to have completed High School graduation or General Educational Development (GED) certificate. Preferred Associates in Business Administration, Human Resources or related field.
Experience
Background, experience or exposure in one or several of the Human Resource roles and responsibilities - Employee Services, Classification & Compensation, Human Resource Management, Human Resource Information Systems, Labor Relations, Policy & Planning, Operations, Recruiting and Talent Development and Performance Management.
In addition to the minimum education requirements, the following experience requirements also apply:
For entry into the Human Resources Assistant position, at least one (1) year of administrative support experience where use of personal computers to prepare correspondence, reports and charts to enter and retrieve information is required. Human Resources Assistants must demonstrate proficiency with integrated word processing and spreadsheet functions. This proficiency may be measured by taking a written test.
For selection, appointment to a Human Resources Assistant level II or higher, in addition to the minimum education requirements, more progressive levels of experience are required based on the following:
Human Resources Assistant III – at least three (3) years of experience
Human Resources Assistant IV – at least four (4) years of experience
License / Certificates None
Equivalency
Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.
Minimum Qualifications
WRITTEN TEST REQUIREMENTS
Applicants may be required to illustrate proficiency in the use of software packages such as the Microsoft Office Suite including Word and Excel. Applicants may be required to take written tests to illustrate proficiency in other skill sets as may be determined based on the duties and responsibilities to be performed. These written tests might include mathematical skills and writing skills, including grammar and reading comprehension.
BACKGROUND AND OTHER CHECKS
Applicants may be subject to background and criminal checks.
Human Resources Assistant III
This is the experienced level. The Human Resources Assistant performs a full range of administrative assignments. Considerable independent judgment is used to make decisions in carrying out assignments that have significant impact on services or programs.
Based on the program functional area, parenthetical titling may be used when special subject matter knowledge of a specific functional area is required.
PROBATIONARY PERIOD
Individuals appointed to a position in this class will be required to serve a probationary period of six months with the possibility of a six-month extension for a total of twelve months. If promoted to a position in this class, an individual will be required to serve a probationary period of six months. Performance will be carefully evaluated during the probationary period. Continued Employment in this class will be contingent upon successful completion of the probationary period.
The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position.
Subjects and Weights
Evaluation of Training, Evaluation and Personal Qualifications (T.E.P.): P/F
Computerized Assessment: 25%
Interview: 75%
Total Computerized Examination and Evaluation of T.E.P: 100%
Detroit Residency Credit 15 Points
Veteran Points: 0-15 Points
EMPLOYMENT BENEFITS
The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:
HEALTH
Medical - Eligible for hospital, surgical, and prescription drug benefits.
Dental
Vision
INSURANCE
Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.
Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.
PAID TIME OFF
Sick Leave
Vacation
Holidays
OTHER LEAVE BENEFITS
The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,
RETIREMENT BENEFITS
City Employees Retirement System
As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:
• Completion of thirty (30) years of service;
At age sixty (60) if you have at least ten (10) years of service, or
At age sixty-five (65) with eight (8) years of service.
• In the event of disability, other eligibility rules apply);
- An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;
• Employees are vested after ten (10) years of service, regardless of age.
ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.
Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.
Employer
City of Detroit
Address
Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226
Website
http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job
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