Job Information
City of Detroit Grounds Employee Management Assistant Special Services Staff II - Exempt ARPA in Detroit, Michigan
Grounds Employee Management Assistant Special Services Staff II - Exempt ARPA
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Grounds Employee Management Assistant Special Services Staff II - Exempt ARPA
Salary
$49,982.00 - $62,400.00 Annually
Location
CAYMC, MI
Job Type
Appointed (Other)
Job Number
202403999929107MM
Department
ARPA STAFFING
Opening Date
03/07/2024
Bargaining Unit
9000-Non Union Salary Regular Service General
Description
Benefits
Description
Job Summary
Under general supervision, organize and expedite routine office activities in the administrative office of a major division of a large department. They perform a wide scope of responsibilities. Employees may perform duties which have City-wide impact and involve working with a wide variety of individuals and groups. This position requires assistance and organizing in managing blight remediation projects including community engagement, data management, strategic planning, and capital planning. The applicant should have a keen interest in community building, the development of public spaces, and equitable planning.
Knowledge, Skills, and Abilities
Knowledge of departmental organization and work functions, practices, procedures, rules and regulations.
Knowledge of common English usage, grammar, spelling and punctuation.
Skill in typing with speed and accuracy.
Skill in exercising tact and discretion.
Skill in use of common office equipment, personal computers and software.
Skill in oral and written communication.
Skill in tactful interaction with departmental personnel and others.
Ability to draft non-routine original documents.
Ability to handle routine and some non-routine administrative detail.
Ability to supervise the work of others.
Community Outreach and Engagement
Complete weekly reports on engagement
Invoice creation
Survey ability
Create content for reports as needed
ArcGIS Online
Survey 123
Workforce
Smartsheets
Data Tracking
See Click Fix
Examples of Duties
Essential Duties and Responsibilities (may perform other duties as assigned)
Review correspondence and determines the appropriate method for routing.
Answer and type responses to routine correspondence.
Draft replies to non-routine correspondence, subject to the review and approval by superiors in non technical matters.
Serve as the liaison between superiors and subordinate staff, other departmental staff, departments and outside agencies.
Schedule appointments and maintains appointment calendar for superior.
Screen callers and visitors.
Record and transcribe important or confidential material.
Analyze routine but important issues independently, in order to determine the proper method for resolution and expedites remedies.
Maintain assignment logs for staff, documents action taken, and follows up to ensure timely response.
Provide information to citizens about departmental, division and section policies and procedures.
Maintain time keeping and confidential records and files.
Attends meetings with superiors to record the proceedings, and as required, records verbatim statements.
Assist staff by providing information about procedures, practices and policies in division.
Proofread all typed material for grammar, spelling, punctuation and typographical errors before submission to superior.
Develop and revise the format of forms to facilitate work flow.
Plan, schedule, review and assign the work of a small group of clerical employees.
Instruct and train employees on new procedures and/or operations.
Evaluate work performance and administers discipline.
Minimum Qualifications
Qualifications (required):
High school graduation or GED.
Three (3) years' of experience in work that has demonstrated the ability to handle important office duties.
Qualifications (preferred):
- Preferably some college courses in business administration.
Supplemental Information
Licenses, Certifications, and Other Special Requirements:
Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position.
Contingent upon availability of ARPA Funding
Medical Plan Offering for Administrative Special Services Employees
The City of Detroit is pleased to continue to provide a medical plan option to our Administrative Special Services Employees for the 2020 plan year. This plan is provided by Blue Care Network of Michigan and utilizes their PCP Focus Network. This plan provides you with the opportunity to receive an enhanced level of benefits and pay less out of your paycheck for your medical plan. There are two important requirements that you should consider and understand if you should decide to enroll in this plan. You will have to choose a primary care physician that serves within the PCP Focus network. This primary care physician coordinates your care. The network includes over 22,000 Primary Care Physicians. There are also Wellness Requirements that you (the subscriber) must meet in order to remain in the enhanced level of benefit.
Administrative Special Services Staff (Exempt) are eligible for the following benefits:
CURRENT SICK LEAVE – Granted (3) months of continuous service. (1) day per month, not to exceed (12) days per year.
VACATION – Granted (1) day per pay period, not to exceed 20 days per fiscal year
PAID HOLIDAYS – Granted if paid for 600 straight time hours in the (12) months prior to the holiday
MILEAGE REIMBURSEMENT - Granted on same basis as regular employees.
WORKERS COMPENSATION – Covered by applicable laws.
UNEMPLOYMENT COMPENSATION - Covered by applicable laws.
HOSPITALIZATION – You are eligible to purchase healthcare benefits for yourself and your dependents under a group rate. You will be responsible for the full premium, no employer contribution will be applied. Please review the Health Care Plan Options Booklet for more detailed information.
This position is not eligible for the City Pension Plan, dental, vision, optical, death, life, disability, funeral, reserve sick or jury duty.
Administrative Special Services Staff (Non-Exempt) are eligible for the following benefits:
CURRENT SICK LEAVE – Granted (3) months of continuous service. (1) Day per month, not to exceed (12) days per year.
VACATION – Granted on the following basis:
Terms of Service Vacation leave Earned
Less than 6 months None
After 6 months & (1000 work hours)5 days
After 1 year An additional 5 days
2-5 years 10 days
6-7 years 11 days
8-9 years 12 days
10-12 years 13 days
15- years15- years
PAID HOLIDAYS – Granted if paid for 600 straight time hours in the (12) months prior to the holiday
OVERTIME - Granted on same basis as regular employees.
MILEAGE REIMBURSEMENT - Granted on same basis as regular employees.
WORKERS COMPENSATION – Covered by applicable laws.
UNEMPLOYMENT COMPENSATION - Covered by applicable laws.
HOSPITALIZATION – You are eligible to purchase healthcare benefits for yourself and your dependents under a group rate. You will be responsible for the full premium; no employer contribution will be applied. Please review the Health Care Plan Options Booklet for more detailed information.
This position is not eligible for the City Pension Plan, dental, vision, optical, death, life, disability, funeral, reserve sick or jury duty.
Agency
City of Detroit
Address
Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226
Website
http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job
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