Experience Inc. Jobs

Job Description

An EPC firm is seeking a Field Contract Admin Specialist to join their team at a client site in Destrehan, LA. This individual will be responsible for cradle-to-grave contract administration, i.e., from issuance and administration of RFPs, day-to-day administrative tasks, management of contractor change orders and invoicing through contract close-out.

Further Responsibilities Include:

 - Act in conjunction with Contractors, the Construction Management Team, and Owner

 - Coordinate with the project team to help develop Scopes of Work (SOW) for each contract

 - Assist in assembling bid documents for creation of RFP packages

 - Issue RFP packages to vetted bidders

 - Correspond with bidders to answer any questions during the bid process and issue addenda as required

 - Plan, coordinate and conduct pre-bid meetings

 - Analyze, condition contractor bids and make recommendations to the project team and Owner

 - Ensure all necessary documentation on contractor mobilization and onboarding is in place (e.g., owner subcontractor approvals, owner insurance requirements, site entry requirements, etc.)

 - Plan, coordinate and conduct contract kick-off meetings

 - Maintain accurate records, file and organize all RFP documents, contractor proposal documents, time sheets, contractor reports and essential documentation

 - Coordinate and conduct weekly contractor meetings

 - Monitor contractors progress and performance to ensure work is performed according to contract provisions

 - Review contactor change orders and route through approval by the Project Team and Owner

 - Maintain a Contract Change Order Log for each contract

 - Review, approve/reject and record contractor invoices to assure contract compliance

 - Lead contract turnover and close-out making sure all documentation has been submitted

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Skills and Requirements

Extensive contract/subcontract administration experience within a heavy industrial construction environment

Experience must include developing scopes of work for contracts, assembling bid documents for creation of RFP packages, corresponding with bidders, true management of subcontractors)

Ability to read and comprehend complicated commercial/legal and construction contract documents

Strong attention to detail and prioritization skills

Proficiency with Microsoft Office software (Word, Excel & PPT) null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.