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Responsibilities:

• Oversee and maintain the effective use and management of QuickBooks to ensure accurate financial records and compliant accounting operations.

• Approve journal entries and bank reconciliations.

• Manage accounts payable and accounts receivable processes, ensuring timely invoicing and payments.

• Approve monthly invoices submitted by subrecipients, in accordance with defined administrative policies.

• Design, implement, and oversee efficient tracking systems to monitor accounts payable and accounts receivable.

• Function as a business partner to program managers, providing monthly reporting of key metrics, assisting with budget modifications, and ensuring funds are managed on an ongoing basis.

• Prepare and submit monthly and quarterly financial reports to stakeholders ensuring accuracy and compliance with Uniform Guidance (2 CFR 200), Federal Acquisition Regulation (FAR 31), and Cost Accounting Standards (CAS).

• Maintain copies of project budgets, reports, vouchers, reconciliations, etc. in an accessible, organized, well-documented, and auditable fashion.

• Perform monthly, quarterly, and annual reconciliations of accounts, ensuring data accuracy and resolving discrepancies.

• Communicate with customers, subrecipients, and program managers to resolve issues in a timely and professional manner, providing exemplary customer service.

• Comply with laws and regulations, accounting standards, policies, and guidance by maintaining knowledge, enforcing adherence to requirements, filing required reports, and advising management on needed actions.

• Support the annual financial audit and for-profit federal award compliance audit as well as customer-specific audits by preparing assigned schedules and documentation.

• Create and deliver training for subrecipients to ensure comprehensive understanding of the invoicing process.

• Ensure federal and contractual compliance of the subrecipients’ financial activities.

• Perform annual review and assessment of subrecipient monitoring procedures and practices to confirm continued compliance with regulatory requirements.

• Identify potential problem areas and assist subrecipients in complying with applicable laws and regulations.

• Obtain current policies and procedures from subrecipients, evaluate their systems, and assess compliance with all relevant subaward requirements.

• Perform ongoing monitoring based on risk assessments.

• Assess if subrecipients have a continuing capacity to conduct the program.

• Assist subrecipients in resolving compliance problems through discussion, negotiation, and the provision of technical assistance and training.

• Determine if a subrecipient is conducting its activities in a timely manner and in accordance with the subaward, and report deficiencies immediately upon identification.

• Provide adequate follow-up measures to validate that performance and compliance deficiencies are corrected by subrecipients and not repeated.

• Verify subrecipients’ indirect costs are appropriately managed and are allowable.

• Verify that required programmatic records are maintained to demonstrate compliance with applicable regulations and requirements.

• Verify subrecipients have received audits, as required under 2 C.F.R. Part 200 Subpart F. and 2 C.F.R Part 910 Subpart F.

• Provide recommendations for adjustments to subrecipient agreements based on results of audits, on-site reviews, or other monitoring activities.

• Offer recommendations for addressing subrecipient noncompliance when necessary.

• Maintain issue log and provide weekly updates for any unresolved problems.

• Perform other duties as assigned.

Qualifications:

• BA or BS in Accounting or Finance or equivalent combination of education and experience required.

• Minimum five years project accounting and grant/contract accounting experience.

• Prior supervisory experience preferred.

• Extensive computer experience including advanced experience in Microsoft Excel and accounting software.

• QuickBooks Online experience a plus.

• Experience preparing budgets, financial statements and reports, and analyses.

• Experience with complex Federal Government grants/contracts and knowledge of cost accounting principles of allowability, allocability, and reasonableness, along with characterization of direct and indirect costs, in compliance with Uniform Guidance (2 CFR 200), Federal Acquisition Regulation (FAR 31), and Cost Accounting Standards (CAS).

• Grant management certification preferred.

• Experience with Deltek Costpoint is a huge plus.

Pay and Benefits

The pay range for this position is $38.00 - $55.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Des Plaines,IL.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.