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Data Entry | Compliance Services Specialist 8:00 AM - 5:00 PM

These roles will fill fast so if interested please apply today and an Aerotek Recruiter will reach out within 24-48 hours.

This role will be onsite in Des Planes and then an office move to Schaumburg will happen in April or May.

Overview

As a Compliance Services Specialist, you will be responsible for processing paperwork for company-managed vehicle assets, building relationships with trusted vendors, and maintaining detailed tracking to ensure the legal operation of company vehicles. You will provide leadership by monitoring workflows, generating reports, distributing daily tasks, and escalating quality concerns to supervisors. Additionally, you will develop and manage Standard Operating Procedures for internal processes, research and report legislative changes, and collaborate with supervisors to resolve client issues. You will also support new process development and system enhancements, train and mentor new specialists, and support company initiatives by collaborating with the Specialist I team. The typical schedule will be 8:00 AM - 5:00 PM and this role takes place in a traditional office setting.

Responsibilities

• Process paperwork for company-managed vehicle assets.

• Build relationships with trusted vendors to strengthen industry partnerships.

• Maintain detailed tracking to ensure legal operation of company vehicles.

• Provide leadership by monitoring workflows, generating reports, distributing daily tasks, and escalating quality concerns to supervisors.

• Develop and manage Standard Operating Procedures for internal processes.

• Research and report legislative changes impacting transactions for further investigation and system updates.

• Collaborate with supervisors to address and resolve client issues, overseeing escalations to resolution.

• Identify potential issues affecting metrics and propose solutions to supervisors.

• Serve as a subject matter expert to support new process development and system enhancements.

• Monitor outlier reports and follow up to ensure timely transaction processing.

• Train and mentor new specialists to build their skills.

• Support company initiatives by collaborating with Specialist I team to achieve department metrics.

• Assist with inbound compliance responses.

• Perform notary tasks as needed.

Essential Skills

• 3-5 years of office experience, handling high volumes of paperwork and data entry.

• High School Diploma.

• Basic experience with MS Office Suite (Excel, Outlook, and Word).

• Ability to speak and write clearly, confidently, and succinctly.

• Strong customer service skills with the ability to interact with internal and external customers diplomatically and tactfully.

• Salesforce experience is a plus

Pay and Benefits

The pay range for this position is $39520.00 - $43680.00

11 paid holidays, 15 vacation days (increasing after 4 years of service), 6 days of paid leave per year, Blue Cross Blue Shield medical benefits, Dental, Vision, HSA, 401k (with 3% match +50% on the next 2% of contributions), many other discounts

Workplace Type

This is a fully onsite position in Des Plaines,IL.

Application Deadline

This position will be accepting applications until Jan 29, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.