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Program Contracts Monitor_ Contract Administrator III

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Program Contracts Monitor_ Contract Administrator III

Salary

$53,484.00 - $58,836.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Department

Department of Public Health & Environment

Job Number

FAA01781-12/14/22

Closing

3/30/2023 11:59 PM Mountain

• Description

• Benefits

• Questions

Department Information

This position requires Colorado Residency to apply.

This is a Term-Limited position and funding is not guaranteed beyond June 30, 2024

Remote working potential within the State of Colorado.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Be BOLD.....Make a REAL difference . . . and join us in serving our communities advancing Colorado's health and protecting the places we live, work, learn, and play, to create a healthy and sustainable Colorado where current and future generations thrive.

In addition to free parking, access to RTD bus lines, Cherry Creek bike path, and flexible working arrangements, click the link below to review additional benefits and perks!!!! https://cdphe.colorado.gov/careers

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

Description of Job

Department:

The Colorado Department of Public Health and Environment serves Coloradans by providing high-quality, cost-effective public health and environmental protection services that promote healthy people in healthy places. Staff members focus on evidence-based best practices in the public health and environmental fields and play a critical role in educating people in Colorado so they can make informed choices. In addition to maintaining and enhancing our core programs, the department continues to identify and respond to emerging issues affecting Colorado's public and environmental health.

Division:

The Division of Disease Control and Public Health Response (DCPHR) is the department’s lead surveillance, planning and response arm for public events including communicable disease outbreaks and epidemics, pandemics, bioterrorism, and other public health and mass casualty events and disasters. The division includes the Office of Emergency Preparedness and Response; State Public Health Laboratory; Health Equity Branch, Communicable Disease Branch; Immunization Branch; Public Health Informatics, Reporting, Technology Branch; Refugee Branch; and Operations Branch. The Division exists to ensure that the Department has the ability to effectively prepare for, monitor, detect, diagnose, investigate, and nimbly respond to all types of conditions, events and disasters that impact the public’s health.

Office:

The Office of Emergency Preparedness and Response (OEPR) develops and implements emergency response plans for CDPHE to fulfill the State’s Emergency Support Function #8: (Health, Medical and Mortuary) – CDPHE is the responsible state agency for the protection of health and the medical response of survivors when an emergency occurs in Colorado. OEPR works to ensure that CDPHE, local public health, local behavioral health, and healthcare agencies have plans for responding to emergency events and administering interventions to all citizens in Colorado

What you will be doing:

The Contract Monitor position performs a set of documented planned, ongoing and periodic activities to determine whether the contractor (contractor, grantee, subrecipient or vendor) is in compliance with the contract (grant, purchase order or other commitment document) agreement terms and conditions, and any applicable laws and regulations. The position must maintain current knowledge of department contract monitoring policy and guidance, and the laws, rules, and policies associated with procurement and contracting as required by the funding source.

Project Management

• This position assures that the contracts in the program/OEPR are appropriately monitored to the deliverables, timelines, quality, budget, and business relations detailed in the agreement.

• Adheres to the department Contract Monitoring Policy, Contract Monitor Program User’s Manual, and other applicable laws and regulations for all contracts.

• Performs the following key monitoring tasks for each contract in accordance with the work and timelines specified in the contract.

Statement of Work and Solicitation Development

• Serve as a certified Scope of Work (SOW) and Solicitation (RFA, RFP, DQ, etc.) program specialist and work plan liaison to division fiscal staff by creating the vendor work plan and solicitation documents, consultation and guidance from conception to execution of purchase agreements.

• Perform relevant quality assurance reviews, such as analysis of the sequence and schedule of proposed deliverables, program objectives and available data to verify the actual SOW/work plan and solicitation is adequately described; evaluation of the stated performance controls to ensure there is a reliable basis for verifying service deliverables; assure the program documentation required is adequate to ensure deliverables are adequately reflected.

• Advise, educate and support program staff to ensure understanding and compliance with proper procedure and timeframes needed to successfully develop a strong and legally binding SOW/work plan.

Communication and Assistance to Contractors and Vendors

• Assist contractors and vendors to meet program needs and requirements.

• Serves as liaison between OEPR and local public health agencies, vendors and other external partners.

• Point of contact for communications with sub-recipients and vendors. Reviews progress reports, invoices and deliverables and follows up to resolve any questions or issues.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

There are three ways you can qualify for this position:

OPTION 1

• Six (6) years of full time professional contract/procurement management experience*. The experience must clearly demonstrate the planning, implementation and evaluation of projects.

OR

OPTION 2

• Bachelor's degree** from an accredited institution in accounting, public administration, business or business administration, finance, procurement, or closely related degree;

AND

• Two (2) years of full time professional contract/procurement management experience*. The experience must clearly demonstrate the planning, implementation and evaluation of projects.

OR

OPTION 3

• A master's or doctoral degree** from an accredited institution in accounting, public administration, business or business administration, finance, procurement, or closely related degree.

  *This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.

  **A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable.)

  Preferred Qualifications and Essential Competencies:

  The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

• Experience coordinating all aspects of grant process including budgeting, projections, reconciliations, and defining the scope of work for contracts;

• Experience with contract performance monitoring, evaluating contract deliverables, detecting potential issues of fraud and noncompliance, conducting site visits and managing contractor performance issues when necessary.

• Demonstrated expertise and understanding of federal grants policies including 2 CFR 200; ability to interpret state statute, fiscal rules, and grant rules, as applicable;

• Outstanding skills and abilities in verbal and written communications; ability to adapt a style to fit diverse audiences of varying technical levels, and at various levels within an organization, in groups and individual settings;

• Excellent organizational skills; the ability to set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at all times;

• Initiative & self-management; the passion and ability to dive into the work and accomplish tasks within established timeframes;

• Self-efficacy, flexibility and adaptability; ability to perform research to identify appropriate courses of action;

• Strong sense of professionalism, including a strong work ethic and reliability.

• Strong attention to detail

• Demonstrated facilitation, organizational and project management skills;

• Demonstrated proficiency working collaboratively with internal teams, technical and community partners, diverse public stakeholders;

• Skills to synthesize complex discussions with varied opinions;

• Ability to identify and employ various quality improvement methods, experience in Lean is preferred.

• Relevant years of State service contribute to a candidate’s position-related knowledge, skill, ability, behavior or other posted competency should be considered as a preferred qualification and given weight under the process.

  Conditions of Employment:

• A pre-employment background check will be conducted as part of the selection process.

• Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

• Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

• Must be willing and able to travel throughout the state, may including occasional overnight stays.

  APPEAL RIGHTS:

  If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

A complete application packet must include:

• A completed State of Colorado application.

• A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position.

• If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

  The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

  E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

  You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

  ADAAA Accommodations :

  The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dan McKenna, at daniel.mckenna@state.co.us or call 303-692-2060, option 5.