Job Information
State of Colorado Deputy Chief of Staff in Denver Metro, Colorado
Deputy Chief of Staff
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Deputy Chief of Staff
Salary
$115,000.00 - $140,000.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
VAA00006_12.2024
Department
Department of State
Division
Administration Division
Opening Date
12/13/2024
Closing Date
12/27/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1700 Broadway Suite 550, Denver CO 80290
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Applications@coloradosos.gov
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Department Information
Colorado Department of State
THIS ANNOUNCEMENT WILL REMAIN OPEN FOR THE SPECIFIED TIME AND IS ONLY OPEN TO RESIDENTS OF THE STATE OF COLORADO AT THE TIME OF SUBMITTING YOUR APPLICATION.
SERVICE. INNOVATION. INTEGRITY. EXCELLENCE. INCLUSION.
Are you looking for a career that allows you to improve your world and the world around you? The Colorado Department of State (CDOS) is seeking diverse individuals from all backgrounds to apply for a position that makes a direct impact on enhancing the lives of Coloradans.
If your goal is to build a career that makes a difference through the work you do each day, consider joining the dedicated employees of the Colorado Department of State. Whether working from your home or collaborating onsite, your professional experience will be connected and meaningful. Our office offers an RTD Eco-pass (currently free of charge) and is conveniently located near Civic Center Station, RTD light-rail lines, and the 16th Street Mall. In addition to a great location and fulfilling, impactful work, we offer:
Employee wellness programs and an on-site fitness center
12 paid holidays per year plus generous personal time off and sick leave
Access to a diverse array of technical, leadership and supervisory training opportunities
Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
Medical and dental health plans
Paid life insurance
Automatic short-term (and optional long-term) disability coverage
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation
Important Note - this position:
Will have the option to work a hybrid work schedule with a combination of in-office workdays and remote work.
Is a full-time position, Monday-Friday, and sometimes requires long hours and weekend work.
Our Culture & Environment:
Coloradans come from all walks of life and so do we.
Who We Are
Our mission is to make government easy and accessible for people to further democracy, support economic opportunity for all Coloradans, and demonstrate a standard of integrity and excellence. Our vision is to ensure all Coloradans have a voice in our future, help Coloradans and their businesses thrive, and be the best at what we do.
What We Believe
The State of Colorado is an Equal Opportunity Employer. At the Colorado Department of State, we are dedicated to equity, diversity, and inclusion. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We highly encourage people from all backgrounds, identities, and abilities to apply.
Our agency website: Colorado Secretary of State's Office (https://www.coloradosos.gov/)
Description of Job
Description of Job:
As the Deputy Chief of Staff, you will be a valued member of the Executive Unit, which provides direct support to the Office of the Secretary of State. You will be a part of a department that continues to be recognized as a leader, both in Colorado and nationally.
In this position, you will experience working within a high-functioning professional team to serve as an advisor to the Secretary, Chief of Staff & Strategy, Deputy Secretary, and other Program Managers on the day-to-day execution of Department projects and progress towards longer term strategic goals. This role will oversee and supervise two positions within the Executive Unit.
Illustration of some key duties:
Advisor & Thought Partner to the Secretary of State & the Chief of Staff and Strategy
Identify opportunities for and develop plans to execute various strategic initiatives and projects that are in alignment with and would serve the Department’s longer-term goals, in collaboration with the Chief of Staff & Strategy.
Support the Chief of Staff & Strategy in executing directives of the Secretary of State.
Serve as a thought partner on complex issues that require Department engagement or response, including project planning and execution, communications, and other key work areas of the Executive Unit.
Support the connectivity between the Executive Unit and division leadership and staff, including the day-to-day collaboration and strategizing with division leaders on emergent issues facing the Department. This includes the participation in routine and ad hoc meetings of CDOS leadership.
Supervise Assigned Personnel & Oversee Effectiveness of Staff for Scheduling & the Secretary’s Participation in Meetings & Events
Direct and supervise the scheduling and meetings & events coordination for the Secretary, which includes the direct supervision of the Executive Assistant and Meetings, Events and Operations Coordinator.
Set procedures and policies within the Executive Unit pertaining to the overall organization and execution of scheduling and event coordination for the Secretary.
Resolve problems such as performance issues, disputes, and informal grievances.
Engagement with External Entities
Act as a key relationship builder for the Department for high-impact external stakeholders on pressing issues facing the Department.
Serve as an external representative for the Department at external meetings and events, as needed and assigned.
Identify and engage with other government departments, elected officials and offices on high priority issues facing the Department.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Class Code & Classification Description:
H6G8XXMANAGEMENT (https://drive.google.com/file/d/0BwUD9Bt4G-21S211SXE4THp4azg/view?usp=sharing&resourcekey=0-VXkK9fbZVj-Hw4zHxDd0IQ)
Minimum Qualifications:
This position requires a total of ten (10) years of relevant professional experience, two (2) of which must have included experience with public or business administration, establishing goals and objectives, as well as developing and managing a budget to achieve program goals and objectives.
To be considered for this position, your application must clearly demonstrate that you meet one of the following options outlined below:
OPTION 1 -Experience Only:
Ten (10) years of professional experience to include strategic advising to an organization or principal (such as an elected official, candidate for office, a senior-level executive, or a department director), oversight and/or management of high-impact projects, supervision of staff, and/or experience as an external representative of an organization. Two (2) of which must have included experience with public or business administration, establishing goals and objectives, as well as developing and managing a budget to achieve program goals and objectives.
OR
OPTION 2 -Education and Experience:
A combination of related education in Public Administration, Public Policy, Public Affairs, Public Relations, Communications, Political Science, or a closely related field of study, and/or of professional experience to equal ten (10) years to include strategic advising to an organization or principal (such as an elected official, candidate for office, a senior-level executive, or a department director), oversight and/or management of high-impact projects, supervision of staff, and/or experience as an external representative of an organization. Two (2) of which must have included experience with public or business administration, establishing goals and objectives, as well as developing and managing a budget to achieve program goals and objectives.
An unofficial copy of transcripts must be submitted at the time of the application, if applicable.
If additional application materials are requested or required of an applicant at the time of initial application, the applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this announcement.
Preferred Qualifications:
Preference will be given to candidates with previous State Service related to the work assigned to the position.
Bachelor’s degree or higher level of educational attainment.
Ability to work both collaboratively and independently in a high-pressure environment.
Experience providing strategic insight and guidance to an organization or high-level principal in a high-pressure environment.
Proven ability to handle confidential information with discretion.
Strong decision-making capabilities and ability to exercise independent judgment.
Experience working with an elected official, candidate for office or senior-level government official.
Strong interpersonal skills and the ability to build relationships and work with a diverse array of internal and external stakeholders.
Required Competencies:
Strategic thinking.
Strong organizational skills.
Excellent attention to detail.
Demonstrated commitment to equity, diversity, and inclusion.
Ability to perform well under pressure.
Demonstrated history of sound professional judgment and of maintaining the utmost confidentiality and discretion at all times.
CONDITIONS OF EMPLOYMENT:
This position will be required to successfully pass a background check.
This position will be required to travel to fulfill duties of the position.
Must be a Colorado resident at the time of application.
The Department of State does NOT offer sponsored Visa for employment purposes.
Completing the Application
Applications will be reviewed by a Human Resources Specialist to determine if you meet the minimum qualifications for the position. Your application should specifically address your specialized experience, work products, accomplishments, etc. as they relate to the position duties and minimum and preferred qualifications.
The minimum qualifications listed in the announcement are NOT optional.
Cover letters and resumes will NOT be accepted in lieu of the official State of Colorado application form.
Cover letters and resumes may be attached to the application as supplemental information.
If it is determined that you meet the minimum qualifications, your application may also be used as part of the comparative analysis process to identify a top group for further consideration. The comparative analysis may consist of application reviews, answers to supplemental questions, review of submitted work samples, phone screens, structured interviews, and any other method determined to be valuable in identifying the right candidate.
FAILURE TO DOCUMENT YOUR EXPERIENCE OR EXCLUDING INFORMATION REQUIRED IN THE APPLICATION MAY RESULT IN YOUR APPLICATION BEING REMOVED FROM CONSIDERATION.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
Notifications
All correspondence regarding your status in the selection/evaluation process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from “coloradosos.gov” and info@governmentjobs.comaddresses. It’s your responsibility to ensure that your email will accept these notices and review your junk mail and spam filtered email.
Equal Pay for Equal Work
A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.
ADAAA Accommodations and Equal Opportunity Employment
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of State is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Laura Darby, at Laura.S.Darby@coloradosos.gov or call (303) 894-2200 ext 6113.
E-Verify
The Department of State participates in E-Verify in accordance with the program’s Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you will be required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities at http://dhs.gov/e-verify.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
Agency
State of Colorado
Address
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Website
https://careers.colorado.gov/
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