Job Information
State of Colorado Data Management III - Payroll in Denver Metro, Colorado
Data Management III - Payroll
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Data Management III - Payroll
Salary
$60,600.00 - $78,780.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
IHA 04522 12/26/2024
Department
Colorado Department of Human Services
Division
Financial Services
Opening Date
12/31/2024
Closing Date
1/21/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
3814 W. Princeton Cir., Denver, CO 80236
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Amber.Holcomb@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
Description of Job
Please Note: This position has hybrid work arrangements, employees are expected to report to the office at least 2 days a week. These arrangements are subject to change.
About this Unit:
This unit is responsible for the accurate and timely collection and reporting of hours worked and leave taken by Department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act, and State Personnel Rules. It is also responsible for accurate and timely payment and reporting of employee wages, benefits, and deductions in accordance with generally accepted accounting principles, federal, state, and Department rules and regulations. This unit serves over 5,000 employees in five agencies (IHA, Wheat Ridge, Grand Junction and Pueblo Regional Centers, Colorado Mental Health Institutes at Ft. Logan and Pueblo, Division of Youth Corrections, and Rifle, Home Lake, Florence & Fitzsimons Nursing Homes) providing payroll and timekeeping, allocation, and benefits functions for the entire Department.
About this Position:
The Payroll Data Management III oversees and completes all work related to review, analysis and application of processes and procedures related to Kronos Administration system set up and maintenance. This position will complete all reporting and audit documentation related to system settings and maintenance policies, applications, and reporting. This position will assess requested changes for access and assignments for duties requirements by role and authority. This position will work directly with the department management on access controls, audit, and reporting methods for all department staff. This position will work with department staff on all audit requirements for documentation and explanation on items associated with access controls and review processes. This position is responsible for reviewing all changes on policies and rules to assess necessary program and process changes along with planning implementation of changes with department management.
Summary of Job Duties:
WFD (Kronos Workforce Dimensions) System Administration: This position completes system changes and maintenance within the WFD system. This position specifically manages and maintains items such as CDHS activities module set up and individual access, set up and application of geo fencing, application of function access profiles and customer service assistance and education/information on these areas of responsibility. The system updates and maintenance require this position to perform as a back up to others within this Kronos System unit.
This position researches, updates, and requests changes and analyzes the impacts.
Position collaborates with management to make decisions on actions to taken.
Ensures supporting documentation complies with agency procedures and audit standards and includes appropriate approvals.
Prepares weekly and monthly reports on the WFD systems and detailed data analysis of all respective fields.
Manage WFD OIT Ticketing Process: Manage CDHS WFD tickets assigned in the OIT ticketing system. Functions in an OIT role within the OIT Ticketing system to access and address all assigned tickets within the required time frames for the assigned priority level.
Research identified issues based on the system abilities and set up. Determine level of approval required, actions to be taken and establish timing of changes to be implemented. Communitate to end-users/customers results researched and changes implemented.
Utilizes various HRIS, Perceptive, CPPS/HRDW, LDC/CORE and general accounting reports to reconcile assignments and true up administrative settings within the WFD application.
Communicate determinations, assessments, actions, and allowances to all levels of CDHS Staff as the agency SME of WFD.
Educate staff making requests related to data, access and system setups about the policy/rules, compliance, processes, allowances, and requirements.
Policy & Compliance Oversight of WFD: This position function as the CDHS SME for the assigned areas for policy, implementation and audit/compliance. Develops, establishes, modifies, and implements procedures to maintain compliance related to assignments and settings applied within WFD. The functionality of the system and the ability to perform all necessary actions related to staffing, time reporting, leave processing and employee pay actions depend heavily on this action. This position conducts assessments and provides weekly updates regarding settings, compliance, and business structures of the Kronos WFD system to the organizational set up and its changes.
Determines compliance/noncompliance of payroll/timekeeping practices and policies specific to assigned system allowances, controls and access related to the role and abilities of the time assistant.
Analyzes data and formulates needed process changes within WFD application, based on federal, state and department laws, rules, policies, and procedures.
Identifies and resolves management issues to improve related access and system setup issues including listings, delegations, and assignments.
Analyzes problem areas and device resolutions that assure the integrity of the resulting system settings and reporting information.
Performs root/cause analysis when errors are discovered and implements procedures to prevent future occurrences.
Acts as the final review/approval level for issuing WFD assignments and access while reviewing for accuracy and compliance the appropriateness of assignments.
Reviews, analyzes, and certifies each control report and access reporting for compliance settings.
Is the Kronos Administration liaison with agency units and directors.
Other duties as assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Important Note: Please review your application to ensure completion. For the most equitable applicant experience, CDHS' hiring teams consider only the contents of your application to determine meeting minimum qualifications and for the comparative analysis process. Experience is calculated on a full-time equivalency basis, therefore, it is important to accurately notate the hours you averaged per experience section entry. Volunteer work or related type of experience may be used to meet the qualifications, but must be clearly documented. It is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement.
MINIMUM QUALIFICATIONS:
Option 1 - Experience:
Six (6) years of relevant experience in an occupation related to the work assigned to this position
Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.
OR
Option 2 - Experience & Education:
- A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years.
Preferred Qualifications:
Attention to detail
Proficiency in Microsoft Excel (advanced formulas, pivot tables, Power Query).
Knowledge of Google Sheets for collaborative data management and analysis.
Excellent communication
Ability to work successfully in a team as well as independently
Ability to learn from Documented SOP and video
Expertise in handling data discrepancies, cleaning, transforming, and structuring data for analysis.
Strong problem-solving skills to identify and resolve data discrepancies.
Familiarity with creating data reconciliation processes to ensure data accuracy across multiple platforms.
Strong attention to detail and analytical thinking.
Ability to troubleshoot origination cause of processing issues and data errors
Relevant years of State of Colorado service
Conditions of Employment:
May be required to travel for business needs and meetings.
Standard Background – Name check, TRAILS, CMS and JBITS
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contactamber.holcomb@state.co.us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
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02
The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
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03
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
04
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
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Required Question
Agency
State of Colorado
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Website
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