Job Information
State of Colorado Budget Analyst II - Multiple Positions in Denver Metro, Colorado
Budget Analyst II - Multiple Positions
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Budget Analyst II - Multiple Positions
Salary
$68,100.00 - $88,536.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
NAA-BAIIEXT-04.2024
Department
Department of Local Affairs
Division
Division of Housing
Opening Date
04/05/2024
Closing Date
6/3/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Joel Ferguson at joel.ferguson@state.co.us
Primary Physical Work Address
1313 Sherman St. Denver, CO 80204. This position is mostly a remote/hybrid position; however, you are required to report to this Denver location as needed.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This posting is only open to residents of the State of Colorado at the time of submitting your application.
This posting may fill other similar positions in the same class including some permanent regular and term-limited positions.
About the Colorado Department of Local Affairs
The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.
Vision
The Department of Local Affairs is responsible for strengthening Colorado's local communities through accessible, affordable, and secure housing; implementing property tax law; capacity building, strategic training, research, technical assistance, and funding to localities.
Mission
Our mission is to help strengthen Colorado’s communities
Why work for the Colorado Department of Local Affairs?
The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our community and are passionate about supporting our community. We value the diversity (https://youtu.be/eAPo-IRsOZU) that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.
In addition, we offer a great location and great benefits, which include:
Medical and dental plans (https://www.colorado.gov/pacific/dhr/benefits)
Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/sites/default/files/documents/5-112a.pdf) plus pre-tax and ROTH 401K, and 457 plans (https://www.copera.org/members/peraplus-401k457)
Employee wellness programs
Paid life insurance
Short and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
Training Opportunities
Flexible work schedule options and remote-work options
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs%20)
Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.
Description of Job
DOLA provides employment opportunities across various fields, including housing (https://cdola.colorado.gov/housing) , property taxation (https://dpt.colorado.gov/) , local government (https://dlg.colorado.gov/) , demography (https://demography.dola.colorado.gov/) , and assessment appeals (https://cdola.colorado.gov/assessment-appeals) .
This job posting is intended to fill multiple positions in both the Division of Housing and Division of Local Government. For more information visit theDivision of Local Government (https://dlg.colorado.gov/) and Division of Housing (https://cdola.colorado.gov/housing) pages.
This posting is open for applicants to apply for multiple positions in the Budget Analyst II job classification.
Position Summary
The Budget Support and Data Systems unit within the Colorado Department of Local Affairs (DOLA) provides the full range of budget and purchasing transactions, management of the Data Systems, and is part of the Operations Office.
The Budget Analyst will serve as the team lead for the Program Assistant I positions in the unit and will provide technical assistance and guidance to the team as they perform the budget functions.
The Budget Analyst interprets federal and state statutes, policies, regulations and guidelines necessary for the administration of federal state and cash funds. The Budget Analyst is the primary point person for ensuring that funds are set up and coded appropriately in terms of budgets, obligations and draws.
Job Duties
Specific duties include but are not limited to:
Financial Oversight
Establish coding and set up for US Treasury's reporting and accounting systems including all project and activity budgets and obligations.
Maintain historical record and reconciliation of system drawdowns and expenditures.
Liaise with US Treasury or State Controller's Office regarding any system issues.
Establish and maintain accounting subsystems including pay request detail logs for external agencies, accounts payable tracking for DOH and DOH contractors, and contract closeout and deobligation tracking.
Liaise with DOLA accounting and accounting departments from partner agencies as needed to resolve appropriation, budget, and/or payment issues including deadlines, availability of funds, consistent and appropriate coding, and allowability of expenses in accordance with state fiscal rules, federal guidance, GAAP, GASB, etc.
Manage administrative billing for housing recovery concerning budget, staff resources, data/technology support, and procurement/contract support.
Create, analyze, modify and track budgets to include Federal, Cash and General funding for the Housing Recovery Office.
Create, analyze, modify and track staffing plan as needed to stay within budget. Create and manage Personnel Action Request (PAR) forms and allocate funding for all personnel within the Housing Recovery Office.
Review timesheets to determine correct Cert code applications prior to director payroll approval.
Advise appointing authority of status of funds and make strategic recommendations for changes as necessary.
Respond to inquiries for financial and grant information from the Joint Budget Committee (JBC), Office of State Planning and Budget (OSPB), Colorado's COVID Recovery Office, executive director's office, federal agencies and auditors; coordinate responses to individuals outside the agency with the director, the Appointing Authority, DOH Budget Manager and Department of Local Affairs (DOLA) budget officer to ensure consistent and accurate responses to fiscal notes.
Allocate and assign office space for staff, supplies, and storage of archived files.
Division Compliance
Develop and maintain budget and contracting policies and procedures for the Housing Recovery Office and associated external programs. These policies must be consistent with DOLA, State and Federal requirements and include detailed instructions on handling advance payments, program income and return of grant funds.
Ensure policies and procedures are followed by subgrantees and provide training as needed to partner agencies.
Ensure that sections are in compliance with payable and receivable accruals, state fiscal rules, federal regulations and DOLA's administrative policies in the areas of financial reporting and management.
Analyze, verify and approve administrative and program staff activities related to payment processing, purchasing, and official functions.
Review W-9 information in CORE and input recipient accounting information into Neighborly as needed.
Confirm and verify budget amounts in multiple databases and cross reference against CORE.
Perform all other duties as assigned.
Revenue Tracking and Reporting
Maintain and oversee contract and payment records.
Utilize knowledge of accounting procedures to establish efficient and consistent record keeping in compliance with State and Federal requirements and in accordance with DOLA standard operating procedures.
Monitor revenues, expenses and available funds for multiple programs .
Prepare required reports and track spending authority for numerous grant programs.
Prepare and provide monthly and quarterly financial reports for various programs.
Track and manage administrative funds, as well as grantee, and discretionary funding.
Prepare federal financial reports for annual reports.
Stay updated on changes in program requirements. Respond as necessary.
Perform all other duties as assigned.
Contract and Payment Processing
Management of all Budgets and the generation of required reports .
Set up, collect backup documentation and maintain standard requisitions and purchase authorization requests as needed prior to contract routing.
Ensure routing for all appropriate signatures, track encumbrances in CORE and other DBs, set up US Treasury activities for new contracts, and log contract routing in the department contract tracking system as needed.
Solicit, receive and process requests for payments.
Prepare accounts payable/receivable documentation and drawdown requests in accordance with procedures.
Ensure that no outstanding encumbrance changes are in the CORE accounting system prior to pay request submission.
Advise on allowable activity within the Federal and State program from a financial perspective by researching, reviewing, analyzing, and summarizing budgeting/ accounting activities in accordance with state fiscal rules and federal guidance.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Class Code & Classification Description:
H8E2XXBUDGET ANALYST II (https://drive.google.com/file/d/0BwUD9Bt4G-21M3UxVWxyZG1xelE/view?usp=sharing&resourcekey=0-bZbD1mu50TvsRK8Q7ZFFqQ)
MINIMUM QUALIFICATIONS:
Experience Only:
(6) Six years of professional experience in one, or a combination, of the following areas:
budget management in a government or a nonprofit entity that works with any level of government;
federal, state, or local grant management and/or reporting;
budget analyst or specialist in government.
Education and Experience:
OR
Bachelor’s degree from an accredited institution in business administration, public administration, finance, or closely related field as determined by the department.
AND
(2) Two years of professional experience in one, or a combination, of the following areas:
budget management in a government or a nonprofit entity that works with any level of government;
federal, state, or local grant management and/or reporting;
budget analyst or specialist in government.
OR
Master's degree from an accredited institution in business administration, public administration, finance, or closely related field as determined by the department.
AND
(1) One year of professional experience in one, or a combination, of the following areas:
budget management in a government or a nonprofit entity that works with any level of government;
federal, state, or local grant management and/or reporting;
budget analyst or specialist in government.
OR
Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute
for the degree requirement and two (2) years of the required experience.
This experience must be documented in your application to be considered for employment.
Preferred Qualifications:
State of Colorado experience working in CORE (Colorado Operations Resource Engine) ;
Experience working with grant payments and administration;
Knowledge and experience with government accounting and/or federal grant accounting ;
Knowledge and experience with electronic accounting databases, including intermediate abilities with MS Excel ;
Experience working in CORE (Colorado Operations Resource Engine) and utilizing infoAdvantage Financial Reporting;
Ability to interpret and apply policies, procedures, regulations, and federal laws;
SQL Queries or Python.
Required Skills and Competencies:
Advanced mathematical knowledge and problem-solving.
Strong organizational skills.
Ability to work across teams.
Strong attention to detail.
Strong analytical skills.
Effective problem-solving skills.
Effective verbal and written communication skills.
Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines.
Proficiency in MS Word, Excel.
Advanced in Excel formulas and tables.
Strong interpersonal skills.
Ability to effectively collaborate with internal and external customers.
Conditions of Employment:
You MUST be a Colorado resident to apply for this position.
A pre-employment background check may be conducted as part of the selection process, depending on the position that you are offered.
How to Apply:
Applicant Checklist:
Only complete applications submitted on or before the closing date for this announcement will be given consideration. Failure to submit all required documents by the closing date of this announcement may result in your application being rejected. For assistance with the application process, please review the following video provided by the Colorado Department of Personnel & Administration "Applying for a Job with the State of Colorado" .
Work history must be documented in detail under the experience portion of application-"see resume" will not be accepted.
Complete Applications must include the following documents:
1) A complete Application for Announced Vacancy (Submit online using the link in this announcement)
2) A complete Supplemental Questionnaire (Submit online as part of your application)
Required:
3) A chronological resume (Attach to your online application, late submissions will not be accepted)
4) A Cover Letter with a Written Narrative. The written narrative should describe your interest in this position and specifically how your education, abilities, skills and experience relate to the requirements, responsibilities and competencies listed in the job announcement. (Attach to your online application, late submissions will not be accepted)
Minimum Qualifications and Comparative Analysis:
Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material, including the answers to the supplemental questions. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications.
List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties.
Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants.
Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.
Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be prorated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)
The eligible list established from this posting may be used to fill additional vacancies.
Note: Current and former employees (transfers, voluntary demotions, and reinstatements) if applying are required to participate in the comparative analysis process.
Comparative Analysis:
Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. The comparative analysis for this position will include a skill assessment. Depending on the number of qualified applicants, the next step will include a video or a voice screening of the applicants.
Supplemental Information
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Joel Ferguson, DOLA ADA Coordinator at joel.ferguson@state.co.us .
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb .
A standard appeal form is available at www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
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02
DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.
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Required Question
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State of Colorado
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