Job Information
State of Colorado ADMINISTRATIVE ASSISTANT III in Denver Metro, Colorado
ADMINISTRATIVE ASSISTANT III
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ADMINISTRATIVE ASSISTANT III
Salary
$49,848.00 - $51,600.00 Annually
Location
Denver Metro, CO
Job Type
Full Time
Job Number
00748-AdmnAsstIII-SL-0125
Department
Department of Education
Division
Student Learning
Opening Date
02/05/2025
Closing Date
2/16/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Downtown/Denver Metro/Eligible for a hybrid (office/remote) work environment.*
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Recruitment@cde.state.co.us
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is only open to current Residents of Colorado.
Colorado Department of Education – What We Do
The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.
As the administrative arm of the State Board of Education (https://www.cde.state.co.us/cdeboard) , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.
CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.
CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.
Why Work For CDE
The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!
The following is a summary of the benefits we offer:
Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.
Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
Employer paid short-term disability and life insurance
Up to 160 hours of Paid Family Medical Leave (PFML)
11 paid holidays per year
Competitive vacation and sick leave accruals
Retirement through the Public Employees Retirement Association (PERA)www.copera.org
Employer paid RTD Eco Pass (certain restrictions may apply)
Paid professional development opportunities
A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While most salary offers are made within the posted range, occasionally an offer is made below or above the posted range based upon this salary analysis.
Description of Job
Work Environment:
This position is Full-time, is Hybrid (Remote/Home Office w/requirement to report to Work location per business needs),
Office hours are typically Mon-Fri, 8 am-5 pm
Extended hours during the evening or the weekend may be required by business needs
5% Travel required within Denver Metro/Downtown for Meetings/Training
A Remote (Home) office is required
Required to report to the work location per business needs
Essential Functions (ADAAA)
LIGHT/Office environment:
Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time
May be required to lift and move up to 10 lbs of force frequently or 20 lbs occasionally
Required lifting, bending, stooping, pushing, walking, etc.
Light work usually requires walking or standing to a significant degree
Position Summary:
The Office of Gifted Education team is a close-knit group, working together seamlessly in a positive and encouraging atmosphere. This collaborative environment is built on trust and mutual respect. Under the guidance of a supportive leader who values their expertise, the team enjoys a strong sense of autonomy, allowing them to focus on providing the best support to educators across Colorado. The Office of Gifted Education team strives to support districts across Colorado in creating conditions in which gifted students are understood, valued, and empowered to reach their full potential.
This position exists to handle the administrative duties and responsibilities for the Office of Gifted Education in the Exceptional Student Services Unit. Broad duties include general office and program support for ECEA and IDEA federal grant funds administration within the office and unit. These office supports include organizing events, purchasing, and accounting duties including budgeting/accounting and all contracts, data entry and retrieval, internal and external communication, and file tracking and management. This program support provides assistance that supports services, including technical assistance, supporting newly hired staff, professional development, and training, supporting Gifted Education Directors, Gifted Education State Advisory, coordinators, and teachers, as well as supporting capacity building activities to improve the delivery of services by the Office of Gifted Education.
The final salary is anticipated to fall within the posted salary range, however could be higher or lower depending on the knowledge, skills, abilities, and other qualifications of the preferred candidate while considering internal equity.
Major Duties and Responsibilities:
Completes all appropriate CDE forms to ensure timelines are met for staff requesting various arrangements to be made for them including forms for approval and reimbursement for in-state travel, out-of-state travel, and non-CDE employee reimbursements
Organizes and prepares internal and external meetings (in-person, hybrid, and virtual) including arranging and securing meeting spaces, managing, and tracking registration, and completing official function forms, MOUs, contracts, and purchase orders and requisitions as necessary
Prepares agendas, programs, and other meeting materials that will be used by attendees
Arranges meeting room setup, meals, any virtual meeting links and/or meeting spaces, and equipment for events including Gifted Education Directors meetings, Gifted Education Regional Consultant Meetings, and Gifted Education State Advisory Committee meetings
Assists with program application, Gifted Education monitoring, and technical assistance support activities such as preparing reports and processing applications for grants
Maintains program, budget, and other files for consultant staff for all Gifted Education related events, contracts, and training
Orders materials and supplies for consultant staff for Gifted Education related professional development, technical assistance, meetings, training, and professional development
Assists with estimating and record keeping for all budget expenses for ECEA state funding
Provides support for project and task management for all Gifted Education related events, procuring professional development opportunities and trainings as requested
Documents and maintains team knowledge, including creating procedural documentation of fiscal, purchasing, and accounting paperwork and required procedures
Maintains the webpages for the Office of Gifted Education and ensures that all Gifted Education related materials are updated
Create surveys for all team members and the field as needed
Seek training in project management skills and implement acquired skills on team projects
Oversee submissions to Exceptional Student Services newsletter from the Office of Gifted Education
Assists with the annual Gifted Directors Meetings by completing and routing all related paperwork, working with purchasing, and accounting to ensure timelines are met, facilitating, and tracking registration, assisting with conference planning, assisting with conference operations during the conference, and other duties as assigned
Acts as the primary contact for the Gifted Education State Advisory Committee and Gifted Education Directors
Serves as the secretary for the Office of Gifted Education which includes duties such as taking and editing meeting minutes, scheduling meetings, and sending calendar invitations and all related materials
Assists with processes in securing new Gifted Education State Advisory Committee members by various means of advertising vacant Gifted Education State Advisory Committee member seats, and preparing paperwork for the State Board of Education’s approval of the recommendations from the Gifted Education State Advisory Committee
Maintains a team purchasing card which includes making purchases, reallocating expenses, and meeting purchasing allocation deadlines
Collaborates with consultants and supervisors to complete paperwork for the annual renewal of contracts following the state’s procurement rules and Exceptional Student Services Unit’s protocols. Ensuring contract invoices are processed on time, according to procurement rules, and overseen via the established unit processes for invoices
Assists other offices and program consultants with administrative program supports as time permits
Maintains office calendar, contributes to unit calendar, and keeps floor calendars updated
Participates in all department, unit, and team meetings including the quarterly departmental meetings, ESSU Cross Team Support meetings, and Administrative Support Network meetings
Supports communication efforts by responding to or routing incoming email and phone requests, maintaining listservs and email lists
Submits content for CDE’s The Scoop and the ESSU Newsletter
Providing Gifted Education updates to the ESSU web content coordinator for the Office of Gifted Education
Compiling and distributing meeting notes, internal and external communication of information, and responsible for monitoring and responding to all communication from the Gifted Education general email, and/or redirecting to the correct Office of Gifted Education team member
Participate in unit Cross Team Support and CDE Administrative Support Network meetings and projects
Primary contact and responsibility for meeting all new accessibility requirements for The Office of Gifted Education. Responsible for final review of all outgoing documents, PowerPoints, presentations, etc. for meeting accessibility requirements
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
MINIMUMEDUCATION ANDEXPERIENCE REQUIREMENTS:
Experience Only:
Three (3) years of relevant experience working in a support role supporting teams in administration
Preferred Qualifications (Preferred/Not Required):
Experience creating invoices, purchasing, contracts- setting up and payments
Experience with website updates
Excellent communication skills, including managing listserves, sending out internal communications via email and phones.
Proven experience with Microsoft Office Suite
Scheduling and travel logistics experience
Experience with Event and Meeting planning/set up- both in person and remote including physical supplies and technology
Conditions of Employment (Required):
Must be willing and able to submit to the pre-screening process and pass a background check.
Work extended sc hedule per business needs
Report to work location per business needs
Supplemental Information
Complete Applications must include :
Completed Online Application: Required - Submitted through our ATS (https://www.governmentjobs.com/careers/Colorado) .
Resume: Required - Copy and Paste into the Supplemental Questions (11,000 character limit, aprx. 3 pages)
Failure to submit a complete applicationas defined above by the announcement close will result in your application being removed from consideration.
** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: https://spb.colorado.gov/. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries tohr@cde.state.co.us.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Please copy and paste your RESUME into this question (work history only).DoNotinclude any Personally Identifiable Information (Such as your name, any contact information, or social media account information). This area has a limit of 11,500 characters (approximately 3 pages {8*5}).
02
In an effort to encourage equity and diversity and meet legal requirements in hiring, items with personally identifiable information will not be released to Hiring Managers until the interview stage. Application work history must demonstrate that you meet minimum qualifications and detail any experience relevant to the position. Please indicate your understanding of this requirement.
03
If you are using substitutions to meet the minimum qualifications for the position, select which option applies to you.
Using additional education to substitute for the required experience.
Using additional relevant experience to substitute for the education requirement.
Not using substitutions.
04
The Colorado Constitution requires that applicants for State of Colorado Classified positions be Colorado residents at the time the application is submitted. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
05
If you are a current or previous State of Colorado employee (including public Institutions of higher education), please provide your Employee Identification Number (EID) in order to verify your current or previous employment. If you indicated that you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known): Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not applicable, please state "N/A".
06
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".
07
If you are a veteran eligible for Veteran Preference Points, a copy of your DD-214 is required to be submitted as an attachment to your online application.If you have not attached a copy of your DD214 to your application, you may go back and do so now.Have you attached a copy of your DD-214 to this application?
N/A - I am not a veteran.
Yes - I attached a copy of my DD-214 to this application.
No - I am a veteran, but I do not qualify for veterans' preference.
08
This position iseligible for a Hybrid flex work place; the incumbent isrequired to maintain a home office within Colorado and report to the office as neededto complete the job duties of this position. Please indicate your understanding and acceptance of this requirement.
09
This position is 100% onsite (Remote work is not permitted).The selected Incumbent will be required to report to the Office/Work Site to complete the assigned job duties. Please indicate your understanding and acceptance of this requirement.
10
The salary range listed is the department's good faith range expected to be offered. Are you willing to accept an offer in the range listed in this announcement?
Yes.
Maybe. I believe my knowledge and skills encompass all of the minimum qualifications, the preferred qualifications, and special requirements of the position. I have detailed this in the work experience section of the application.
11
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it.
Yes
No
Required Question
Employer
State of Colorado
Address
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Website
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