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Colorado State Third Party Billing Accountant Technician in Denver County, Colorado

Third Party Billing Accountant Technician

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4099961)

Third Party Billing Accountant Technician


$50,215.00 Annually


Denver County, CO

Job Type

Full Time

Job Number

GJC-240304 6/23


Community College of Aurora

Opening Date


Closing Date


Primary Physical Work Address

Community College of Aurora 16000 East CentreTech Parkway Career Services A102H Aurora, Colorado, 80011-9036

  • Description

  • Benefits

This posting is only open to Colorado residents. - an exemption contingent upon residency waiver

Department Information


GJC-240304 6/23: Institutional Support


The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds.

More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.

Description of Job


The Third-Party Billing Technician position is responsible for the College’s third-party sponsored tuition billing, including recommending processes and procedure on the best practices for third-party billing, after evaluating contracts and agreements with third-party. Write operational procedures, addressing concurrent enrollment, Military/Veteran contracts and all other third-party sponsor agreements, to facilitate streamlined billing steps and communication both internally and externally. Responsible for accurate and timely linking of student accounts paid by third party sponsors, management of third-party sponsor systems. Provide customer service to faculty, staff and students. Assess charges and post payments on the student accounts receivable system, classifying payments into the correct fund (i.e., state appropriated, Auxiliary, Restricted, etc.) sub ledger, student or sponsor accounts. Record cash receipts, returned checks, and credit card disputes on the students account. Classify backup paperwork to ensure all pertinent data is included in the batch. Sort Promissory Notes, Tuition Vouchers, add/drop slips.

Examples of Duties / Knowledge & Skills

  • Monitor 3rd party accounts; review all input and establish procedures to verify accuracy of information and correct any discrepancies.

  • Identify changes in sponsorship status and amend student and 3rd party sponsor accounts.

  • Compile bookstore, tuition and fee charges and bill sponsors in compliance with agreements and articulated processes.

  • Reconcile invoices and submit for payment through applicable sponsor portals. Retrieve payment information from sponsor websites and advise cashiers of incoming payments to be applied.

  • Create and maintain billing spreadsheets to track sponsor and student receivables.

  • Provide accurate financial information to other departments and other agencies in need of information in a timely and efficient manner.

  • Responsible for posting payments received by third party and ensure that the payments are recorded correctly to the student accounts.

  • Create reports to show propriety of all revenue received and refund revenues to sponsors as necessary.

  • Review refund amounts to ensure appropriate procedure; accounts paid by third party require additional analysis and tracking since related refunds may not go back to the student and must be sent back to the sponsor (trust, company, institution).

  • Maintain explanatory notes in Banner to document third party refund requirements.

  • Navigate through the third-party refund systems, such as those for military institutions and amount of refund between third party and students.

  • Create and maintain procedures that address all third-party sponsor billing/collection processes.

  • Serve as the point of contact for third party sponsors who are arranging payment for student accounts.

  • Establish third-party accounts for sponsors on the Student Accounts Receivable System.

  • Accurately link student accounts to third party sponsors paying for credit and non-credit student accounts; this includes Concurrent Enrollment high school students, Military Administration, and all third-party sponsors doing business with the college.

  • Serve as the initial point of contact for military students, veterans and all other students to assist them in successfully navigating the third-party process. Advise students regarding third party bookstore charges, based on sponsor guidelines.

  • Oversee all student refunds, serving as lead for the Higher One Refund system.

  • Research student information, reconciling between Banner and Higher One.

  • Review and process refunds, ensuring deadlines for payment to students are met. Process all Bank Mobile returns and financial aid Title IV adjustments.

  • Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum qualifications & Requirements

  • Three or more years of billing experience

  • Three years of professional experiencing in accounting, finance or bookkeeping.

  • Good oral and written communication, and customer service skills.

  • Strong computer skills including experience with the Microsoft Office suite (e.g., excel and word, etc.).


  • Associate’s degree in Accounting, Finance, Business Administration or closely related field from an accredited institution.

  • Knowledge of Generally Accepted Accounting Principles (GAAP).

  • Prior experience with PeopleSoft, Banner, Cognos or any Oracle DB environment.

  • Prior experience in CORE State Colorado Financial System.

Supplemental Information

Salary Range: Anticipated starting salary range: $50,215.00. This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent benefit plan (https://internal.cccs.edu/human-resources/employee-benefits/) , including generous leave, holiday, and education benefits. Full time employees immediately upon hire earn 15 hours a month annual leave and 10 hours a month sick leave.

Deadline to Submit Application Material: An initial review of applications will begin on Monday, July 10, 2023 and continue until the position is filled.

Application Process: When submitting your online application, please include a cover letter, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to HR@ccaurora.edu upon offer of employment. If you have questions regarding this position, please contact us at HR@ccaurora.edu.

By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.

Application Checklist

Complete Applications must include the following documents:

  • A complete online application

  • A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position

  • A current resume uploaded as an attachment to your online application

  • Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office. Please note, out of professional courtesy to you, we will not contact your current supervisor without first providing notice to you as a candidate and only when a contingent offer is pending in order to protect the confidentiality of your application to the full extent possible.

  • If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application

  • For any questions or technical issues please contact HR@CCAurora.ed (HR@CCAurora.edu)

Notice to all Applicants:

  • Proof of eligibility to work (https://www.uscis.gov/sites/default/files/document/forms/i-9-paper-version.pdf) (Download PDF reader) (in the United States must be produced within three (3) days of hire.

  • Direct deposit of payroll is a condition of employment.

  • Final candidate is subject to a criminal background check prior to final selection process.

  • Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.

  • CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the COPERA web page (http://www.copera.org/) .

  • Individuals currently or formerly employed by the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.

  • For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Cindy Hesse, Director of Human Resources at 16000 E. CentreTech Parkway, Suite A207, Aurora, Colorado 80011 or by phone at 303-360-4752, or e-mail at Cindy.Hesse@CCAurora.edu.

Colorado Residency Requirement:

Eligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora. Please contact HR@CCAurora.edu with any questions.