Job Information
State of Colorado Procurement Specialist III or IV in Denver, Colorado
Procurement Specialist III or IV
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Procurement Specialist III or IV
Salary
$56,028.00 - $88,524.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
EDA-ProcSpec-9/18/24
Department
Office of Economic Development and International Trade
Opening Date
09/18/2024
Closing Date
10/2/2024 11:59 PM Mountain
FLSA
Determined by Position
Primary Physical Work Address
1600 Broadway, Suite 2500, Denver CO 80202
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
oedit.info@state.co.us
Type of Announcement
This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
The Office of Economic Development and International Trade (“OEDIT”) was created to foster a positive business climate that encourages quality economic development through support of local and regional economic development activities throughout the State of Colorado. A comprehensive slate of programs within OEDIT’s divisions work together to offer economic development services for all Colorado businesses – new and expanding, traditional and emerging, small and large – including retention programs to ensure continued competitiveness of Colorado’s economic base, and job training to keep Colorado’s workforce the best in the nation.
Description of Job
The following provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee’s direct supervisor.
The Procurement Specialist assists the Procurement Director with all aspects of procurement and contracting for the Office of Economic Development and International Trade (OEDIT) in compliance with all state and federal laws, rules, policies, procedures and guidelines. This position requires a solid understanding and application of procurement functions, to include assisting with review of discretionary purchase requests, issuing and awarding solicitations and assisting with contract review and monitoring as required. Performs related work as directed.
This announcement may be used to fill one or more positions. This position will be filled at either the Purchasing Agent III or IV level, depending upon the successful candidate's qualifications.
KEY DUTIES AND RESPONSIBILITIES:
Procurement:
This position will be fully functioning in all aspects of both purchasing and contracting services
Work with program staff and vendors to clarify product or service needs, and select appropriate method of procurement per State statutes and rules
Assist staff with Scope of Work development by reviewing, providing guidance, and recommendations for purchase orders, contracts, amendments, interagency agreements, intergovernmental agreements and grants
Coordinate with program staff to develop solicitation documents, including but not limited to Documented Quotes, Invitations for Bid, Requests for Proposals
Assists program staff by managing entire solicitation process
Coordinate applications for any required waivers or approvals to comply with State statutes, rules, and policies, including fiscal rule waivers and sole source approvals
Drafting, negotiating, reviewing, and managing purchase orders and contracts in accordance with State statutes, rules and policies
Prepare necessary documents for contracts and purchase orders
Modify and liquidate purchase orders and contracts in the State’s financial system, CORE, and OEDIT’s CMS system, Salesforce
Prepare reports using the State’s financial system, CORE
Research and maintain up to date knowledge of the State Statutes, Colorado Procurement Code and Federal laws, rules and regulations
Attend trainings as necessary to maintain familiarity with State best practices in procurement and contract management
Manage records in the State Contract Management System (CMS) and coordinate requests to add new vendors or manage existing vendor records
Guide staff on OEDIT procurement policies and procedures
Other duties as assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
Self starter who is outgoing, enthusiastic and has a positive attitude and good judgment.
Strong analytical, enthusiastic, and oral and written communication skills.
Possess proven problem solving acumen, be highly detailed oriented, and have the ability to multitask.
Demonstrate personal integrity, confidence, diplomacy and flexibility.
Provides continuous effort to improve operations, streamline processes, and work cooperatively and jointly to provide quality customer service
Participates in project teams as required
Participates in conferences and workshops as required
Excellent time management skills
PREFERRED SOFTWARE & PROGRAM EXPERIENCE:
Experience in utilizing e-procurement or automated purchasing systems (i.e., PeopleSoft, SAP, or the State’s financial system, CORE)
Experience using Salesforce
Proficiency in G Suite productivity tools, such as Gmail, Drive, Docs, Sheets, Slides, Forms and Hangouts
Microsoft Office, such as Word and Excel
Procurement Specialist III Minimum Qualifications
At least 6 years of full-time professional procurement experience for a business or government agency.
OR: A bachelor’s degree from an accredited college or university in business administration, accounting, public administration, finance, or another field of study closely related to the major duties of this position AND at least 2 years of full-time professional procurement experience for a business or government agency.
Procurement Specialist IV Minimum Qualifications
At least 7 years of full-time professional procurement experience for a business or government agency.
OR: A bachelor’s degree from an accredited college or university in business administration, accounting, public administration, finance, or another field of study closely related to the major duties of this position AND at least 3 years of full-time professional procurement experience for a business or government agency.
Conditions of Employment
Applicants must pass a thorough background check prior to employment.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position.
Supplemental Information
Salary Range:
Procurement Specialist III: $56,028 - $72,828/yearly
Procurement Specialist IV: $68,100 - $88,524/yearly
This position is considered non-classified, which means the position is not part of the Colorado State Personnel System. Therefore, the individual appointed to this position is considered at-will, and is not covered by the State Personnel Rules or the State Classification System. However, this position does come with the same benefits (retirement, insurance, etc.) as every other State employee, and with the same opportunities, pride and passion that comes with working for the great State of Colorado. Even though employment is at-will, non-classified positions have protections against discrimination and retaliation in state and federal employment laws. “At-will” employment means that either the employee or the State may terminate the employment relationship at any time for any reason or no reason, with or without notice or cause, as long as no federal or state law is violated.
A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.
Benefits
The State of Colorado/Office of the Governor offers generous benefits to full-time employees including:
Annual leave accrued at 13.33 hours per month
Sick leave accrued at 6.66 hours a month
11 paid holidays per year
Medical plans - choice of Cigna or Kaiser; several plan options (including High Deductible Health Plan with HSA); most plans offered with significant state contribution towards premium
Dental and vision plans
Flexible spending accounts
State-paid life insurance policy of $50,000
Choice of 2 retirement plans (defined contribution or defined benefit) with generous state contribution
Optional 401(k) and 457 plans for additional retirement savings
State-paid short-term disability coverage
Additional optional life and disability plans
Access to the Colorado State Employee Assistance Program
Membership opportunity with the Credit Union of Colorado
RTD (transit) EcoPass
Training and professional development
To learn more about State of Colorado benefits, please visit: https://www.colorado.gov/dhr/benefits
Equity, Diversity and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
To learn more about the “State of Colorado For All”, visit our Equity, Diversity, and Inclusion website (https://dpa.colorado.gov/about-us/edi) .
ADAAA Accommodations
The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator, the Director of Human Resources: jennifer.salvatore@state.co.us
Application
Your application must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.
Due to the large volume of resumes we receive, we do not acknowledge receipt of each application and are unable to give status updates. If a strong match is found between your qualifications and the requirements of the position, a member of the recruiting staff will contact you to further discuss the career opportunity.
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Describe the most challenging procurement you handled in the last three years. Why was it challenging? Explain your role in the process, steps involved (including type of solicitation), the outcomes, and how you added value. If no experience, please state N/A.
02
Describe your experience or any specialized training in drafting, reading, interpreting, or administering contracts, statements of work or other legal documents. Describe the types of contracts or other legal documents, the particular work you performed or training received, and the time frame in which this work occurred. If no experience, please state N/A.
03
Describe a situation where you worked to streamline or drive efficiency in the procurement/contract process. What did you do, what tools did you use, what results were achieved. If no experience please state N/A.
04
Please indicate which classification level(s) for which you would like to be considered.
Purchasing Agent III Only
Purchasing Agent IV Only
Both Purchasing Agent III and IV
05
To be considered for this position, we request a resume and cover letter. Did you confirm that you uploaded those documents in the attachments?
Yes
No
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
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