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About the University of Denver

Located where the Great Plains meet the Rocky Mountains, the University of Denver embodies the spirit of exploration and discovery that defines our region and our history. DU is a private institution built on exploration through research and collaboration among educators, students, and local and global communities. With nationally recognized academic programs, a history of widespread influence, a forward-looking vision for a 21st-century education, and a deep commitment to promoting inclusion, we open a world of opportunity to students and empower Pioneers to make a difference around the world. Through learning, scholarship and practice, students gain the experience, knowledge and courage they need to tackle big challenges in the real world and guide diverse communities and organizations.

About the College of Natural Sciences and Mathematics

The college is home to five academic departments: Biological Sciences, Chemistry and Biochemistry, Geography and the Environment, Mathematics, and Physics and Astronomy. The college offers over 30 degrees ranging from Bachelor of Arts to Doctor of Philosophy as well as having many active research labs funded through extramural sources. DU and the College of Natural Sciences and Mathematics are strongly committed to a diverse, inclusive, and equitable environment of belonging for all. In alignment with this commitment and regardless of specialization, successful candidates will demonstrate the ability to integrate content, programming, processes, communication, and sentiments to build a welcoming community of learning for all, being conscious of individuals with historically minoritized identities. You can read more about DU's commitment to diversity, equity, and inclusion on the University's website.

About the Physics and Astronomy Department

The Department of Physics and Astronomy (P&A website) underwent a strong expansion with nine tenure-track and two teaching professor positions filled since 2006. Our diverse and dynamic faculty of 12 includes four women and come from seven different countries. Out of 10 research faculty, there are five NSF CAREER award winners, two Cottrell and Scialog Scholars, and one W.M. Keck Foundation award recipient. Additionally, faculty are supported by DOE, traditional (three-year) funding from NSF and grant awards (R15, RO1) from NIH. We provide an attentive, hands-on research and learning community for undergraduate and graduate students up through the PhD level. The program is recognized by the APS among US PhD-granting departments for our high percentage of female graduates: placing second nationally at the undergraduate level and third at the graduate level (APS data for the perio

Position Summary

The Department Coordinator provides budget management, office management, and administrative support to the Physics and Astronomy Department within the College of Natural Sciences and Mathematics. Duties include managing departmental and grant budgets, hiring and supervising student employees, performing accounts payable/receivable transactions, administering P-card records, processing payroll and overseeing the hiring process for non-benefited positions, assisting with faculty searches, and providing general administrative support to the chair, faculty, and students. The ideal candidate must be able to work independently under general direction, provide supportive supervision of student employees, and provide excellent service to students, faculty, University staff and community members under a va

Essential Functions

• Manage Departmental Budgets

• Present budget expenditures and forecast reports to the Department Chair.

• Work with the Assistant Dean of Finance and Operations on the department budget to reconcile.
• Works with the Department Chair and Assistant Dean of Finance and Operations in the budget development process.
• Monitor and reconcil departmental budget expenditures and numerous internal and external grants.
• Process accounts payable/receivable transactions.
• Process journal entries.
• Prepares and assists with department and faculty P-card expense reports, reviews, and reconciles before submitting to the dean's office.
• Review and reconcile student employee payroll in the University timekeeping system.
• Enter bi-weekly and monthly non-benefited payroll and adjustments as necessary.

• Perform year-end reconciliation and other year-end tasks based on University and college guidelines.

• General Administrative Support

• Work closely with faculty, Associate Chair, and Department Chair to schedule prospective graduate student visits and graduate student financial aid

• Assist search committees with scheduling departmental interviews and lodging arrangements for candidates.
• Organize departmental events, including annual alumni events, holiday party, quarterly advising events, and weekly refreshments for department colloquia.
• Oversee office supply inventory.
• Point of contact as the building coordinator for the Physics Department. Works with NSM Facilities Manager, Facilities Management, and IT for classroom and office support.
• Works with NSM Facilities Manager to coordinate key and access control for labs and buildings.
• Greet students and outside visitors in a friendly and helpful manner.