Job Information
University of Colorado OnBase Administration Manager in Denver, Colorado
OnBase Administration Manager
Description
Who We Are:
Position Summary:
Where You Will Work:
Diversity and Equity:
Duties & Responsibilities:
OnBase Administrator:
A high-level understanding of OnBase Configuration, Studio, Time Management Console, Thick Client, and Unity Clients.
Oversees the configuration of OnBase for ES which includes user groups, user maintenance, keywords, unity forms, workflows, reporting dashboards, document import processor (DIP), PDF visual process, timers, databases, batch scanning etc.
Partners closely with the University Information services (UIS) enterprise content management team to discuss system upgrades, future roadmap, share ideas, and administration support.
Apply information governance standards and use standardized process to ensure content integrity that focuses on structure, policies, and procedures.
Ensure document types comply with relevant data protection, privacy regulations, user security, and record retention that align with university policy.
Identify gaps and recommend improvements to streamline processes to enhance efficiencies and overall processes.
Create and maintain a variety of reports, analytics, and dashboards to support data-driven decision making.
Develop and deliver training programs to educate department staff and end-users on system functionalities and standard methodologies.
Oversee web accessibility to ensure our OnBase Unity Forms and processes are accessible for all users.
Team Leadership and Management:
Ability to manage, lead, and develop current and new system administrators.
Performs employee reviews, assessments, goal setting and helps determine appropriate professional development opportunities.
Serve as escalation point for department OnBase requests, questions, and concerns.
Provide guidance to staff and assist in removing obstacles as they arise.
Ensures a high level of customer service and business partnership is maintained by all members of the team receiving and handling requests from internal and external customers, representing the University in a positive and professional manner.
Hire and train staff, as needed.
Responsible for the teams efficient processes, workflow, and timely completion of tasks.
Project Coordination:
Understands the different services, products, and teams across ES representing a broad horizontal and vertical view of ES needs to support content services process development, future expansions, and continuous improvements.
Oversee direct reports active projects to drive a positive outcome from planning to execution.
Applications/ Tools:
Used:
Adobe Acrobat Pro
Cherwell
HTML
MS ODBC
MS Office Suite
MS SharePoint
MS SQL Server
MS Windows Server
Notepad ++ OnBase Client
OnBase Configuration
OnBase Diagnostics Console
OnBase Office Integration
OnBase Studio
OnBase Unity Client
OnBase Unity Management Console
OnBase Virtual Print Driver
OnBase Web Application Management Console
Remote Desktop Connection Manager
TeamDynamix
Zoom
What We Offer:
Salary: $105,000 - $110,000
Benefits:
No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
Disability, Life, Vision Insurance options.
Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.
4 weeks of parental leave to adjust to the joys of parenthood.
A tuition benefit program for you and/or your dependents.
Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
Many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=5263798&targetURL=https://advantage.cu.edu/) .
Qualifications:
Minimum Qualifications:
Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.
Bachelor's degree in Human Resources, Information Technology, Business Administration, or a related field from accredited college or university (work experience can be substituted on year-for-year basis for education).
Five (5) years of OnBase experience.
One (1) year of experience in a team lead or supervisory role, which includes assigning and reviewing the work of others, providing guidance to internal and external team members, and assisting management with performance reviews (this requirement may be substituted by formal leadership training).
OnBase Certified:
OnBase Certified System Administrator (OCSA) or
Hyland Certified OnBase Administrator Professional (HCOAP)
OnBase Certified Workflow Administrator (OCWA) or
Hyland Certified OnBase Workflow Administrator (HCOWAP)
OnBase Certified WorkView Administrator (OCWV) or
Hyland Certified OnBase WorkView Administrator (HCOWV)
Preferred Qualifications:
Bachelor's degree or post-baccalaureate degree in a related field.
Seven (7) years of OnBase experience.
Two (2) years' experience in a team lead or supervisory role, as indicated above (one year of this requirement may be substituted by formal leadership training)
Experience working in institutions of higher education.
Experience working with State and Federal labor laws and regulations.
Knowledge, Skills, and Abilities:
Knowledge of ES team processes and structure.
Knowledge of web accessibility analysis, design, and development.
A certified OnBase System Administrator (OCSA) or Hyland Certified OnBase Administrator Professional (HCOAP):
Experience using the OnBase Configuration application.
Experience using the OnBase Thick Client.
Experience using the OnBase Unity Client.
Expertise building Unity Forms.
Experience in reporting and dashboards.
Experience using Time Management Console, configuring timers.
A certified OnBase Workflow Administrator (OCWA or Hyland Certified OnBase Workflow Administrator (HCOWAP):
Experience building lifecycles in OnBase Studio.
A certified OnBase WorkView Administrator (OCEV) or Hyland Certified OnBase WorkView Administrator (HCOWV)
Experience building databases.
Ability to communicate effectively both orally and in writing with employees and the general public, to maintain confidentiality in daily operations, to conduct daily duties in a professional appearance and manner.
High proficiency with Microsoft Office, e.g. Access, Excel, Publisher, and Outlook.
Project management skills with effective results leading initiatives from planning to execution.
Strong analytical and problem-solving skills.
Ability to analyze and document complex business processes and to initiate and drive projects to completion with minimal guidance.
Ability to lead change and drive user adoption.
Ability to work with team members and partners with varying levels of technical experience.
Ability to work effectively on concurrent projects.
Adaptable, willing to undertake a variety of tasks.
Ability to lead innovative change.
Ability to communicate with individuals from a diverse set of backgrounds.
Experience identifying problems, proposing solutions and a willingness to take ownership through to resolution or ensure a clear hand-off.
Knowledge of employee management principles and standard processes.
Ability to influence change through a collaborative and inclusive style.
Ability to lead and empower others, including those who may be outside your immediate sphere of influence.
How to Apply:
A cover letter identifying the job specific minimum qualifications you possess
A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
OnBase certification documentation including System Administrator, Workflow, and WorkView
When to Apply:
June 3rd
Sponsorship Statement:
Background Check Statement:
ADA Statement:
OnBase Certified:
OnBase Certified System Administrator (OCSA) or
Hyland Certified OnBase Administrator Professional (HCOAP)
OnBase Certified Workflow Administrator (OCWA) or
Hyland Certified OnBase Workflow Administrator (HCOWAP)
OnBase Certified WorkView Administrator (OCWV) or
Hyland Certified OnBase WorkView Administrator (HCOWV)
Preferred Qualifications:
Bachelor's degree or post-baccalaureate degree in a related field.
Seven (7) years of OnBase experience.
Two (2) years' experience in a team lead or supervisory role, as indicated above (one year of this requirement may be substituted by formal leadership training)
Experience working in institutions of higher education.
Experience working with State and Federal labor laws and regulations.
Knowledge, Skills, and Abilities:
Knowledge of ES team processes and structure.
Knowledge of web accessibility analysis, design, and development.
A certified OnBase System Administrator (OCSA) or Hyland Certified OnBase Administrator Professional (HCOAP):
Experience using the OnBase Configuration application.
Experience using the OnBase Thick Client.
Experience using the OnBase Unity Client.
Expertise building Unity Forms.
Experience in reporting and dashboards.
Experience using Time Management Console, configuring timers.
A certified OnBase Workflow Administrator (OCWA or Hyland Certified OnBase Workflow Administrator (HCOWAP):
Experience building lifecycles in OnBase Studio.
A certified OnBase WorkView Administrator (OCEV) or Hyland Certified OnBase WorkView Administrator (HCOWV)
Experience building databases.
Ability to communicate effectively both orally and in writing with employees and the general public, to maintain confidentiality in daily operations, to conduct daily duties in a professional appearance and manner.
High proficiency with Microsoft Office, e.g. Access, Excel, Publisher, and Outlook.
Project management skills with effective results leading initiatives from planning to execution.
Strong analytical and problem-solving skills.
Ability to analyze and document complex business processes and to initiate and drive projects to completion with minimal guidance.
Ability to lead change and drive user adoption.
Ability to work with team members and partners with varying levels of technical experience.
Ability to work effectively on concurrent projects.
Adaptable, willing to undertake a variety of tasks.
Ability to lead innovative change.
Ability to communicate with individuals from a diverse set of backgrounds.
Experience identifying problems, proposing solutions and a willingness to take ownership through to resolution or ensure a clear hand-off.
Knowledge of employee management principles and standard processes.
Ability to influence change through a collaborative and inclusive style.
Ability to lead and empower others, including those who may be outside your immediate sphere of influence.
How to Apply:
A cover letter identifying the job specific minimum qualifications you possess
A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
OnBase certification documentation including System Administrator, Workflow, and WorkView
When to Apply:
June 3rd
Sponsorship Statement:
Background Check Statement:
ADA Statement:
Job Category
Primary Location
Schedule
Posting Date
Unposting Date
To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=33635&lang=en (https://apptrkr.com/5263798)
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OnBase Administration Manager - 33635 University Staff
System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses. Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty. Learn more about CU System Administration (https://apptrkr.com/get_redirect.php?id=5263798&targetURL=https://www.cu.edu/cu-careers/cu-system) . Employee Services provides the CU community with excellent services from recruitment to retirement. This office provides technical expertise while administering benefits, professional development, payroll, individual tax management, and strategic HR programs. The functional areas of Employee Services include Payroll, Technologies, Benefits, Retirement, Financial Education, Learning and Development, International Tax and Human Resources.
The OnBase Administration Manager is part of the Employee Services (ES) department within System Administration. This position will lead a team of two (2) full-time OnBase system administrators who are responsible for the support, development, and maintenance of department content using OnBase by Hyland enterprise platform. Along with leading the OnBase team, this position will also develop, test, debug, migrate, maintain, and support the Board of Regents (BOR), the CU Health Plan (Trust), and multiple ES teams such as benefits, leave team, payroll, HR, communications, and business operations. In addition to the system administration work, this position will proactively seek opportunities to enhance ES processes through automation and system enhancements for customers across System Administration. The OnBase Administration Manager position will also oversee department document groups/ types, retention, user access, reporting, DIP processes, lifecycles, databases, unity forms, user accessibility, and multiple projects at a time. This position will coordinate projects and need to have effective management skills, be a highly organized professional, self-directed, attention to detail, fast learner, a team player, and be able to respond well to constantly evolving priorities. As new OnBase upgrades are released, it is important that this position continually reviews current processes and updates, as needed, by proactively brainstorming how customers could use the new releases. This position reports to the HR Business Systems Program Director of Employee Services and is exempt from the State of Colorado Classified Staff system.
This role is eligible to work remotely within the United States.
The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
Duties and responsibilities of the position include, but are not limited to:
The anticipated hiring rate has been established at . CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees. With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness. Additional taxable fringe benefits may be available. For more information on benefits programs, please review our Comprehensive Benefits Guide (https://apptrkr.com/get_redirect.php?id=5263798&targetURL=https://www.cu.edu/node/183087) . Access our Total Compensation Calculator (https://apptrkr.com/get_redirect.php?id=5263798&targetURL=https://www.cu.edu/node/153125) to see what your total rewards could be at CU. (This position is a University Staff position)
To be successful in this position, candidates will need the following:
For full consideration, please attach the following as separate documents to your application: Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached.
For full consideration completed applications must be submitted by . Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.
We are unable to sponsor applicants for work visas for this position.
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: https://apptrkr.com/get_redirect.php?id=5263798&targetURL=(this requirement may be substituted by formal leadership training). To be successful in this position, candidates will need the following:
For full consideration, please attach the following as separate documents to your application: Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached.
For full consideration completed applications must be submitted by . Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.
We are unable to sponsor applicants for work visas for this position.
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: systemhr@cu.edu (https://apptrkr.com/get_redirect.php?id=5263798&targetURL=systemhr@cu.edu) .
Application Materials Required: Cover Letter, Resume/CV, Additional Attachments - Refer to Application Materials Instructions Below Application Materials Instructions: please attach your OnBase certification documentation : Information Technology : Denver Department: S0001 -- System Administration - 51000 - Employee Services : Full-time : May 16, 2024 : Ongoing Posting Contact Name: systemhr.recruiting@cu.edu (https://apptrkr.com/get_redirect.php?id=5263798&targetURL=systemhr.recruiting@cu.edu) Posting Contact Email: systemhr.recruiting@cu.edu (https://apptrkr.com/get_redirect.php?id=5263798&targetURL=systemhr.recruiting@cu.edu) Position Number: 00822282jeid-a93ee6ccabe78a4a85549443ec443852
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
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