Job Information
State of Colorado Administrator II - Multiple Positions in Denver, Colorado
Administrator II - Multiple Positions
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Administrator II - Multiple Positions
Salary
$49,848.00 - $64,812.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
NAA-ADMINIIEXT-06.2024
Department
Department of Local Affairs
Division
Division of Housing
Opening Date
06/27/2024
Closing Date
7/8/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Hannah Emmons at hannah.emmons@state.co.us
Primary Physical Work Address
1313 Sherman St., Denver, CO 80203 - This position is mostly a hybrid work position that is required to report to the Denver office as needed.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Please note: Two positions are being filled with this posting. This posting may also fill other similar positions in the same class including some permanent regular and term-limited positions.
About the Colorado Department of Local Affairs
The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.
Vision
The Department of Local Affairs is responsible for strengthening Colorado's local communities through accessible, affordable, and secure housing; implementing property tax law; capacity building, strategic training, research, technical assistance, and funding to localities.
Mission
Our mission is to help strengthen Colorado’s communities
Why work for the Colorado Department of Local Affairs?
The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our community and are passionate about supporting our community. We value the diversity (https://youtu.be/eAPo-IRsOZU) that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.
In addition, we offer a great location and great benefits, which include:
Medical and dental plans (https://www.colorado.gov/pacific/dhr/benefits)
Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/sites/default/files/documents/5-112a.pdf) plus pre-tax and ROTH 401K, and 457 plans (https://www.copera.org/members/peraplus-401k457)
Employee wellness programs
Paid life insurance
Short and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
Training Opportunities
Flexible work schedule options and remote-work options
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs%20)
Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.
Description of Job
DOLA provides employment opportunities across various fields, including housing (https://cdola.colorado.gov/housing) , property taxation (https://dpt.colorado.gov/) , local government (https://dlg.colorado.gov/) , demography (https://demography.dola.colorado.gov/) , and assessment appeals (https://cdola.colorado.gov/assessment-appeals) .
This posting is intended to fill the VASH Residential Coordinator and The Rental Assistance Program Specialist position with Division of Housing.
Position #1:
VASH Residential Coordinator
The Office of Rental Assistance unit exists to create and maintain affordable housing options and partner with local service providers and private owners to offer housing with appropriate supportive services for persons with special needs: i.e.disabling conditions and/or experiencing homelessness.
This position exists to perform program administration of rental subsidies, acting as a housing coordinator for the Veterans Affairs Supportive Housing (VASH) participants. VASH participants are veterans who receive voucher administration directly from DOH. Working in conjunction with the VA, this position coordinates the following actions: determining eligibility, processing new admissions, reexaminations, interim actions, and independently conducts housing inspections as needed.
Job Duties:
VASH Program Administration
Conducts program related services and paperwork to ensure Housing Choice Voucher Program compliance for DOH’s VASH participants. Program related services and paperwork include: conducts third party verification of all income and expenses, calculates rent subsidies using the form 50058, conducts annual and special inspections, conducts voucher briefing for all new admissions participants. Additionally, this includes meeting with participants in person or providing written information/correspondence necessary for eligibility, new admissions, reexaminations and other relevant actions. This position also works with program participants and landlords to ensure compliance with state and federal policies/regulations through the day-to-day functional administration of the program. Additionally, this position is required to complete data entry into the Homeless Management Information System (HMIS) for all VASH participants as they enter and exit the program.
Housing Inspections
Applies HUD’s detailed standards when independently Conducting housing inspections for independent HCV and VASH participants when agency inspector is not available. This position is responsible to follow up on all failed inspections for caseload, ensuring that the landlord/owner tracking all due dates as they relate to annual inspections. Sends all required correspondence regarding failed inspections and the timelines to make repairs. In addition, this position works in conjunction with the Contract Managers to complete an adequate number of Quality Assurance Inspections.
Position #2:
Rental Assistance Program Specialist - Office of Rental Assistance
The Rental Assistance Program Specialist exists to provide support to Rental Assistance Specialists with large agency caseloads which include the following:
rental assistance programs: the Housing Choice Voucher (HCV) Program,
the State Housing Voucher (SHV) Programs (including the Homeless Solutions Program and the Community Access Team Voucher Program),
the Emergency Housing Voucher (EHV) Program,
and the Continuum of Care Permanent Supportive Housing (CoC PSH) Program.
The Rental Assistance Program Specialist also exists to act as the Residential Coordinator for DOH participants without an assigned contract agency during agency transitions.
The Rental Assistance Program Specialist communicates with a highly diverse public clientele, department staff, staff from other agencies and others. This position must be able to determine priorities and meet deadlines that could have adverse effects on program participants, staff, and stakeholders if not met. The professional judgment required to carry out the responsibilities of this position has the potential to affect the housing of vulnerable individuals and families across the State of Colorado. Competing priorities have to be dealt with on a daily basis, and professionalism must be exhibited at all times.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Class Code & Classification Description:
H1B2XXADMINISTRATOR II (https://drive.google.com/file/d/0B4enHpLSVk4eWkZaX3pITkthalE/view?usp=sharing&resourcekey=0-7JnyseeYiyxZjlARRHfAZg)
MINIMUM QUALIFICATIONS:
Experience Only:
(5) Five years of professional experience providing technical assistance to the disabled population and individuals with disabilities.
OR
Bachelor’s degree from an accredited institution in psychology, sociology, social work, business, political science, urban planning, finance, or other related field.
AND
(1) One year of professional experience providing technical assistance to the disabled population and individuals with disabilities.
This experience must be documented in your application to be considered for employment.
Preferred Qualifications:
State of Colorado experience in local government, housing, homeless, or human services programs;
More than two years experience in providing support to individuals with disabilities the disabled population;
Experience interpreting rules and policies and providing support to the customers;
Experience developing and preparing materials and making presentations;
Experience conducting housing Housing quality Quality standard Standards (HQS)
inspections;
Experience providing technical assistance related to grants;
Experience with development, implementation, and evaluations of Federal and State housing programs, standards and implementation in accordance with best practices, particularly Emergency Housing programs focused on housing people from homelessness
At least one year of professional experience in affordable housing or homeless programs ;
Knowledge and experience with federal and state affordable housing programs;
Knowledge and experience with contract or grant budget management ;
Experience in compliance monitoring
Experience with Elite housing software
Experience with Google Suite
Required Skills and Competencies:
Ability to present and provide technical assistance and training to a large group of people.
Strong organizational skills.
Ability to work across teams.
Strong attention to detail.
Strong analytical skills.
Effective problem-solving skills.
Effective verbal and written communication skills.
Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines.
Proficiency in MS Word, Excel.
Strong interpersonal skills.
Ability to effectively collaborate with internal and external customers.
Ability to work independently and track time accurately.
Ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines.
Applicant Checklist:
Only complete applications submitted on or before the closing date for this announcement will be given consideration. Failure to submit all required documents by the closing date of this announcement may result in your application being rejected. For assistance with the application process, please review the following video provided by the Colorado Department of Personnel & Administration "Applying for a Job with the State of Colorado" .
Work history must be documented in detail under the experience portion of application-"see resume" will not be accepted.
Complete Applications must include the following documents:
1) A complete Application for Announced Vacancy (Submit online using the link in this announcement)
2) A complete Supplemental Questionnaire (Submit online as part of your application)
Recommended :
3) A chronological resume (Attach to your online application, late submissions will not be accepted)
4) A Cover Letter with a Written Narrative (strongly encouraged). The written narrative should describe your interest in this position and specifically how your education, abilities, skills and experience relate to the requirements, responsibilities and competencies listed in the job announcement. (Attach to your online application, late submissions will not be accepted)
Minimum Qualifications and Comparative Analysis:
Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material, including the answers to the supplemental questions. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications.
List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties.
Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants.
Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.
Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be prorated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)
The eligible list established from this posting may be used to fill additional vacancies.
The selection committee may move forward once they meet a certain number of qualified candidates.
Comparative Analysis:
Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. The comparative analysis for this position will include a skill assessment. Depending on the number of qualified applicants, the next step will include a video or a voice screening of the applicants.
Supplemental Information
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
Supplemental Information
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Joel Ferguson, DOLA ADA Coordinator at joel.ferguson@state.co.us .
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb .
A standard appeal form is available at www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.
Yes
02
DOLA - I am willing to accept an offer within the posted salary range?
Yes
No
03
Please describe your experience working with community programs assisting underserved populations. Please be specific in your experience and provide the name/s of the employer/s and the dates of employment. Please briefly describe your experience working with the disabled population. What kind of assistance did you provide?
04
Please describe your experience reviewing documents for eligibility and compliance monitoring. Do you have experience reviewing documents for compliance? If so, please briefly explain your experience.
05
If you indicated that you are a current or previous State of Colorado employee, please list your dates of employment and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked and your Employee ID (if known):
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
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Website
https://careers.colorado.gov/
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