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The Office of General Counsel (OGC) provides crucial and excellent legal services to the University, its trustees, officers, directors, administrators, faculty, and staff. The office provides legal advice and counsel on a broad spectrum of legal issues that arise in the operation of the University. It is also responsible for engaging the services of outside law firms for specialized legal needs and for coordinating and supervising their work. While upholding the University's integrity, values, and inclusive engagement, OGC cultivates strategic relationships with its internal DU partners/clients to support their pursuits and goals in civic, political, non-profit, educational, and business areas.

Position Summary

The Administrative Assistant II provides administrative, departmental, and clerical support to five OGC attorneys, the Senior Vice Chancellor for Legal Affairs and General Counsel (Senior Vice Chancellor), and the Legal Services and Operations Manager. The Administrative Assistant II provides a welcoming, inclusive and affirming environment. The Administrative Assistant II answers questions and assists as necessary to ensure a positive experience for its clients and guests. Administrative Assistant II reports directly to the Legal Services and Operations Manager.

Essential Functions

Administrative Support to the attorneys

• Provide scheduling, calendaring and administrative support, including reserving conference rooms, preparation of agendas, and ensuring that meeting materials are made available to the attorneys
• Assist attorneys with on-site meeting logistics with set-up and oversight
• Assist with triaging and in-take of new matters in the OGC document management system, including contract review requests
• Assist with formatting and proofreading documents to ensure consistency and accuracy of OGC prepared documents
• Assist with OGC records request and subpoena document production
• Oversee reconciliation and approval of purchasing cards by obtaining receipts and submitting timely reports in the Concur purchasing system.

• Other administrative support duties as assigned Administrative Support for the Senior Vice Chancellor

• Manage the Senior Vice Chancellors calendar, keeping it up-to-date and accurate. Plan and prepare for daily appointments and periodic meetings to provide sufficient time for and between activities; carry out general policies and criteria set by the Senior Vice Chancellor; prepare background materials for meetings, including directions; handle requests for meetings with discretion.

• Anticipate and resolve conflicts and complications with the Senior Vice Chancellor's schedule and/or priorities.
• Monitor scheduled appointments for the coming week/month and inform Senior Vice Chancellor of any changes, confirming as appropriate with all parties involved. Provide briefings related to upcoming meetings to Senior Vice Chancellor as needed.
• Handle detailed and confidential information with accuracy and timeliness
• Manage Senior Vice Chancellor's off-campus meetings and work-related travel arrangements. Coordinate all aspects of business travel, including registration fees, lodging, ground transportation, and flight reservations. Create detailed itineraries and coordinate all required travel documentation.
• Responsible for a departmental Purchase Card including expense report and will make purchases on behalf of the Senior Vice Chancellor

• Assist SVCGC in preparing executive-level presentation materials Departmental and Legal Services and Operation Manager support:

• Provide exemplary customer service as the first point of contact for external organizations, students, faculty, staff, alumni, and University constituents.

• Answer departmental phone calls and email, accurately explain University and OGC policies and procedures
• Receives, sorts, and processes mail, including the service of legal documents
• Route client uestions and inquiries to relevant personnel; requires the expertise of department processes as well as campus resources
• Matter intake: track and enter all new OGC matters, including contract review requests, into the OGC document management software for attorney follow-
• Order and maintain office supplies, stationery products, name badges, and business cards for the OGC team
• Manage all aspects of office maintenance by submitting work orders and serving as the Custodial and Facilities Liaison ensuring that the office is kept in good operating condition.
• Assist with entering service tickets with campus service providers, including Mail Services and Technology Services.
• Coordinate services and delivery with vendors for office equipment and supplies and manage related invoices and payments.
• Maintain electronic file data entries in the document management software, maintenance of electronic and paper files, including but not limited to filing, copying, scanning, indexing, archiving, and various other organizational tasks.
• Facilitate intra-office communications and inter-office communications.
• Provide assistance to the University of Denver Board of Trustees and Committees under the supervision and guidance of the Legal Services Manager. Tasks include calendaring, reserving conference rooms, coordinating catering service, drafting and proofreading agendas and resolutions in accordance with committee charters, taking official meeting minutes, provide updates and information to committee members as needed, and support the Corporate Secretary and Administrative Secretary to the Board of Trustees,

• Perform other duties as needed to maintain smooth operation of the office Knowledge, Skills, and Abilities

• Must be able to effectively interact with a broad range of constituencies