Job Information
State of Colorado Administrative Assistant II in Denver, Colorado
Administrative Assistant II
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4672418)
Apply
Administrative Assistant II
Salary
$39,060.00 - $49,740.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
LAA-00016-09/2024
Department
Department of Law
Opening Date
09/25/2024
Closing Date
10/8/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1300 Broadway, Denver, CO 80203
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Vanessa Rosas, email: vanessa.rosas@coag.gov
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Find a rewarding career making a difference: Join the Office of the Attorney General!
We're looking for a great administrative professional to join the Workers' Compensation Unit team! This Administrative Assistant II position provides the opportunity to work in a fast-paced environment where your input is valued, and you will be relied upon to manage the workflow of the unit. This position is best suited for someone with outstanding attention to detail and who is comfortable with technology. If you're looking for a career working with a great team of administrative assistants, paralegals and attorneys, apply today!
WHO WE ARE
The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.
Visit our website to learn more: https://coag.gov/ .
Description of Job
This position is open only to residents of Colorado.
WHAT YOU WILL DO
The Administrative Assistant II provides administrative support for staff attorneys and paralegal s in the Workers’ Compensation Unit within the Civil Litigation and Employment Law Section. The position performs duties including, but not limited to, the following:
Assists Unit attorneys and paralegals with creating, producing, proofreading, and formatting correspondence, other documents and reports
Acts as liaison for legal services requests from clients, the public and/or court personnel by telephone and through written communication
Serves as the gatekeeper for the flow of written, electronic, and telephonic communications and ensuring that emergency matters are promptly referred to the appropriate attorney and paralegals
Processes, distributes and maintains electronic case files for the unit by preparing all case folders for new cases, updating pleading and correspondence indices, organizing physical and electronic correspondence files, and organizing file documents
Archives and closes cases using office and section policies and procedures
Coordinates resolution of computer and technology problems for the unit
Transmits documents and copies to the appropriate recipients
Files documents in court
Provides backup for other support staff work in the Section when needed or when another administrative assistant is out of the office
This recruitment may be used to fill more than one Administrative Assistant II positions in the Civil Litigation and Employment Law section.
Salary note : Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
WHAT WE ARE LOOKING FOR
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code:
G3A3XX
MINIMUM QUALIFICATIONS: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.
Experience Only:
Two (2) years of general clerical/office support experience as the primary function of the job .
OR
Education and Experience:
A combination of related education and/or relevant experience in general clerical/office support as the primary function of the job equal to two (2) years . This must include at least one (1) year of the general clerical/office support experience to qualify.
If qualifying under the substitution, you will be required to provide a copy of your transcripts.
Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.
Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.
General clerical experience in a law office or legal setting, including experience supporting attorneys with the litigation process, including assembling documents and exhibits for pleadings/court filings and organizing case files
Experience organizing documents and electronic file systems
Experience working with medical files or records
Experience processing electronic documents
Customer service focus
Strong communication skills
Outstanding organizational skills
Strong attention to detail
Required Competencies :
Requires proficiency with MS Office applications
Requires familiarity with and comfortable using technology
Requires outstanding organizational skills and demonstrated strong interpersonal skills
Conditions of Employment:
Applicants must pass a thorough background investigation prior to appointment.
Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
The Workers Compensation Unit offers flexible work arrangements. New employees are generally expected to work in-office 3-4 days a week. Additional flexibility will be considered for employees after a successful onboarding and training period. Please note, flexible work arrangements may change at any time based on business needs.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
HOW TO APPLY
Applicants must establish an account with governmentjobs.com and complete the online application.
Required Application Materials: Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution .
A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked “See Resume” will not be considered.
Resume: A detailed resume outlining your background skills and experiences including previously held positions and academic background. Any information regarding your skills, qualifications, accomplishments, etc. and how you meet any of the listed preferred qualifications is highly encouraged. Your resume will be reviewed as part of the comparative analysis process .
Cover Letter: A brief cover letter detailing your interest in the position and relevant experience is strongly preferred but n ot requi red .
Veteran’s Preference: In order to be considered for veteran’s preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.
Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Vanessa Rosas at Vanessa.Rosas@coag.gov .
Assessment Information :
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.
Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.
It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.
WHY WORK FOR US
We Embrace Flexibility
We aim to produce outstanding work product for all of our customers
We Are Committed to Diversity, Equity and Inclusion
At the DOL, our commitment to DEI is thriving. We know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed, and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves, hosts events and programs on DEI areas important to our employees, enables development and sustainability of resource groups that give a voice to historically marginalized populations, focuses on retaining our incredible talent, and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected, then DOL is your place to be!
We Have Strong Core Values
Our core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.
We are Committed to Developing our Employees
We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.
We Offer Excellent Benefits
In addition to the comprehensive State of Colorado benefits package (https://stateofcoloradobenefits.com/) including competitive medical and dental health plans, employer-paid life insurance, paid holidays, retirement plans with Colorado PERA (https://www.copera.org/members/retirement-benefits) , and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:
Medical (https://www.colorado.gov/pacific/dhr/medical) and dental (https://www.colorado.gov/pacific/dhr/dental) health plans
Employer-paid life insurance
Paid vacation and sick leave earned each month
10 paid holidays per year
Public Service Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) – A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service, if they have certain kinds of federal loans in a qualifying repayment plan
Free access to an on-site fitness center
Strong, flexible retirement benefits (https://www.copera.org/sites/default/files/documents/5-112a.pdf) (Download PDF reader) i ncluding 401K and 457 plans
Distinctive career advancement opportunities throughout the State personnel system
Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program
To learn more about our benefits visit: https://www.colorado.gov/dhr/benefits .
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher, at Julie.Christopher@coag.gov or call 720-508- 6511 .
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
Yes
No
02
A resume is required and a cover letter is strongly preferred, along with the completed employment application. These documents can be submitted using the "Attach" feature. Please confirm that you have submitted all required document(s).Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Yes
No
03
If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not, please state "N/A".
04
Experience providing administrative or clerical support in a law office or legal setting is preferred. Please describe your experience in legal administrative support or describe similar experience that will help you to perform the support duties described in the Description of Work section of this job announcement.
05
Please describe your experience processing electronic documents. Specifically state the duties you performed, and the electronic system used.
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
Apply
Please verify your email addressVerify Email