Job Information
SUNY Delhi Administrative Assistant I - (NY HELPS) in Delhi, New York
Location: Delhi, NY Category: Staff Posted On: Thu Aug 29 2024 Job Description:
SUNY Delhi seeks a dynamic and engaging Administrative Assistant I. SUNY Delhi prides itself on being a welcoming college community for all. Diversity, equity, and inclusiveness are integral components of the highest quality academic programs and the strongest campus climate. The college seeks a wide range of applicants for its positions so that inclusive excellence will be affirmed.
The Administrative Assistant I manages the front of the office, performing an array of duties that support the department or program by maintaining efficient workflow; completing day-to-day operational needs, assisting with student and staff employment, maintaining trackers, reviewing/collecting documents, responding to phone calls, faxes, and emails, and a variety of other tasks.
Job duties to include but not limited to:
Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries.
Sets up and manages paper and electronic filing systems.
Creates, maintains, and enters information into spreadsheets and databases.
Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
Completes forms in accordance with agency procedures.
Makes copies of various documents, places them in proper files, and distributes them to appropriate staff.
Locates and attaches appropriate files to incoming correspondence requiring replies.
Composes, types, and distributes meeting notes, correspondence, and reports.
Provides services to customers, such as order placement or account information.
Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.
Orders and distributes supplies.
May take meeting minutes, and/or prepare material from dictation.
Other duties as assigned, within the scope of duties permitted under this job title.
Job Requirements:
Minimum Qualifications:
The successful candidate must be reachable for appointment on a present, permanent Civil Service eligible list for Administrative Assistant I; or NY HELPS; or
Previously held the Administrative Assistant (Secretary I) Title; or
Be eligible for transfer to the Administrative Assistant I title, or Administrative Assistant Traineeship title.
Additional Information:
Start Date: September 30th, 2024 or as soon as possible
Full-time, Permanent
12 Month Calendar Year
Neg unit - CSEA 02 ASU
Grade: SG-11
Starting Salary: $46,306 (AA1) and TBD if eligible for traineeship based on Civil Service guidelines.
Location: SUNY Delhi
Reports to: TBD
This position offers full New York State CSEA (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEAbenefitsummaryJuly-2024.pdf) benefits which are among the most comprehensive in the country with an excellent fringe benefits package
Click here for (https://www.suny.edu/benefits/benefit-summaries/) Information for Prospective Employees
SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities and veterans.
SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.