ADP Administrative Assistant - ADP Celergo in Deerfield, Illinois
Celergo Streamline is buzzing and excited to announce that we are growing in Service! We are scaling our footprint as well as scaling our size within the Service organization.
The service organization within Celergo Streamline (CSL) is made of Client Account Managers (CAM), International CAMs, Service Delivery Managers, Global System Support, Project Services, Add-ons, Transitions Managers, and Payment Services. We run payroll in over 140+ countries supporting our customers in their payroll needs supported by a powerful network. This allows for us to support our customers in this central managed service model everywhere in the world aligning to our customer. This truly takes global payroll to the next level! The clients see the value!
To meet the volume of scale we need to evolve and that is exactly what we are doing. Over the course of the next year we will undergo a digital transformation which will allow for our clients to truly see the benefit of the country expertise and customer service that we will bring in this model. This is an exciting journey. If you want to bring the change, be the change, then we encourage you to join this exciting organization!
The Administrative Assistant position is a full-time role that serves as administrative support to the office and VP of Client Services. This includes interacting with several departments and interacting with outsiders for the benefit of the organization. This position is also responsible for the overall office management of the Deerfield location.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Answering a multi-line phone, screening calls, taking messages and transferring calls.
Greeting clients, customers, and walk-in traffic coming into the office.
Typing correspondence and making changes to documents which are in template format.
Providing administrative and project support:
Copying, Scanning, and Filing of Contracts
Assist with making travel arrangements
Registering for conferences
Monitoring incoming calls
Maintaining and publishing employee contact information
Ensuring that sufficient office and kitchen supplies are readily available for team use.
Facilitating mail send and delivery for team members.
Arranging for supply and desk set up for new employees.
Coordinating employee activities.
Ensuring the office is fresh and ready for associates.
Coordinate with facilities to make sure we are all up to date with vendors and supplies in the office.
Qualifications to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education -- Associates Degree from an accredited two-year college, at a minimum.
Experience -- One to three years of administrative experience, preferably in a service environment.
Other Skills and Abilities - Bilingual language skills are welcomed.
Must be at least an intermediate level in MS Office (Word, Excel, PowerPoint, and Outlook)
Must have exceptional communication skills both verbal and written.
Go-getter mentality, who is motivated, and an exceptional problem solver.
Must be able to work in a fast-paced environment.
Ability to handle sensitive and confidential information in a professional manner.
Extremely detail oriented and organized.
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