Experience Inc. Jobs

ADMINISTRATIVE ASSISTANT **SALARY: $12.00 - $14.00 | HOURLY LOCATION: DAPHNE

RESPONSIBILITIES:

• Handle incoming calls and correspondence
• Greet, sign-in, and direct customers to appropriate areas.
• Assures that all callers are received courteously and inquiries are handled properly; messages and telephone calls are recorded correctly; all calls are screened and handled according to Agency guidelines.
• Assist with preparing payments for invoices.
• Assures necessary arrangements for out-of-town travel and accommodations for the Executive Management Staff and others are made when needed.
• Reviews outgoing correspondence for correct labeling and postage.
• Daily mail runs to the local Post Office.
• Maintains accurate office files and other records that are of importance to the Agency as a whole.
• Contributes to team effort by accomplishing related results as needed.
• Works with Managers and Directors in arranging training for the Agency.
• Supports school readiness by ensuring operational assistance is provided to program Managers as required or requested.
• Maintains documentation which supports all in-kind donations received by the Agency.
• Responsible for calculating all reports as it relates to in-kind and submitting those reports to the Finance Director, and others, as directed.
• May be required to input requisitions in the system, so that purchase orders can be created.
• Maintain and track incoming checks for the Agency.