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Methodist Health System OFFICE MANAGER in DALLAS, Texas

Your Job: The Office Manger will supervise the daily operations of the facility to ensure a smooth,efficient operations process is carried out daily. You will work closely with Physicians to ensure that quality patient care is maintained.

Your Job Requirements:

  • Associates degree in health or business administration or at least 5 years experience in a similar position within a physician’s office, hospital, clinic or other healthcare facility preferred.

  • Affiliation with American Association of Professional Coders and completion of Professional Association Healthcare Office Manager training preferred

  • Strong positive interpersonal skills; high degree of initiative, sense of organization and ability to identify and resolve problems.

    Your Job Responsibilities:

  • Coordinates physician office operations in conjunction with the physicians and practice management administrator, hires, supervises and evaluates staff per policy.

  • Orients and trains new staff.

  • Maintains all personnel records for the facility in cooperation with Human Resources.

  • Prepares work schedules and ensures adequate staff coverage, monitors time off requests and resolves workload distribution issues.

  • Totals all employee hours for submission to Human Resources, in a timely and accurate manner.

  • Facilitates communications to address operational issues on a timely basis.

  • Conducts regular periodic staff meetings to inform staff of changes in policies, discuss areas of concern, and to provide necessary inservice training.

  • Records results of meetings.

  • Identifies areas of conflict to physicians and/or Administrator and suggests resolutions.

  • Implements and monitors compliance with office policies and procedures.

  • Ensures OSHA and/or CLIA environmental control plan is maintained in the office; trains employees on the standards.

  • Ensures all equipment is maintained per appropriate regulations.

  • Assesses outside service and equipment needs with involved staff and physician; makes recommendations to Administrator.

  • Responsible for ensuring all necessary office and medical supplies are maintained at a level adequate for efficient operations.

  • Maintains inventory maintenance procedures and ensures orders are prepared as appropriate.

  • Reviews monthly supply expenditures against budget and reports to Administrator.

  • In cooperation with the Administrator, implements financial policies and monitors cash collections to ensure adherence to policy.

  • Maintains strict cash control.

  • Regularly reviews Explanation of Benefits (EOB) comparing billed charges to reimbursement to monitor pricing/coding activity.

  • Ensures patient’s insurance benefits are verified to determine of coverage meets the standards as stated in the organization policy.

  • Establishes payment arrangement procedures, per facility policy, when required by patient financial circumstances.

  • Other duties as assigned

Methodist Medical Group is the North Texas physician organization affiliated with Methodist Health System. Established to meet the healthcare needs of North Texas communities, our fast-growing network of providers includes more than 50 healthcare clinics, two concierge medicine clinics, an urgent care clinic, and a virtual care platform known as MethodistNOW. Methodist Medical Group employees enjoy not only competitive salaries but also the outstanding benefits package of Methodist Health System, which includes medical, dental, and vision insurance; a matched retirement plan; an employee wellness program; and more. The opportunities for career growth are equally generous. Our affiliation means being part of an award-winning workplace:

  • A Best Place to Work 15 years straight by the Dallas Business Journal

  • 150 Great Places to Work in Healthcare nine years in a row by Becker’s Hospital Review

  • Magnet ® designations for Methodist Dallas, Methodist Mansfield, and Methodist Richardson Medical Centers

  • First member of the Mayo Clinic Care Network in Texas, since 2015

  • One of three 2019 Top Healthcare Diversity Organizations in the U.S.

  • Military Friendly Employer

Our Care Commitments

  • Take Care of Patients

  • Take Care of Each Other

  • Take Care of Ourselves

  • Take Care of Methodist

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