Job Information
Akin Gump Strauss Hauer & Feld LLP Marketing and Business Development Coordinator in Dallas, Texas
Location: Dallas
Schedule: 9:00 AM to 5:30 PM
FLSA: Exempt
Position Type: Full-Time/Regular
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Marketing and Business Development Coordinator in the Marketing department, reporting to the Senior Marketing & Business Development Manager.
The role will reside in the Dallas office with hybrid work capabilities and will be responsible for providing general administrative and event support to the Marketing department in Texas. The Marketing & Business Development Coordinator is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement. Above all, the Marketing & Business Development Coordinator must fulfill the needs of the firm in a manner which is consistent with the Firm’s Core Values.
Key responsibilities of this position include:
Participate in the management and distribution of sporting and concert event tickets, administer suite catering orders, secure approvals and process invoices.
Assist with the execution of various external-facing practice-, industry- and office-related events including networking events, educational (CLE) programs, conference receptions, family-friendly events, alumni events and client dinners. Specific tasks include researching venues, drafting invitations, tracking RSVP lists, coordinating with the firm’s CLE team, liaising with vendors, processing invoices, acting as on-site host and coordinating event registration.
Collaborate with department managers to design and execute impactful Pro Bono and Diversity, Equity and Inclusion (DEI) client-facing events.
Maintain mailing lists within the CRM while ensuring changes to contact records are processed as needed.
Assist with coordination of office-related sponsorships, memberships and community involvement. Specific tasks include maintaining accurate records, processing forms and payments, driving attendance and calendaring.
Gather information and collaborate with lawyers regarding membership and board opportunities in local business, trade, community and charitable organizations.
Work with the marketing and design teams to prepare advertisements, invitations, event collateral and other one-off print items.
Research external networking events and programs to prepare content for a monthly internal newsletter.
Research and source promotional items for firm events.
Assist in new lawyer onboarding process, coordinate photoshoots and draft/edit attorney biographies.
Drive internal communications by collecting and reporting on accolades, client successes and business development activities.
Assist with drafting attorney and client submissions for various local awards.
Contribute to the monthly review of the departmental budgets and prepare analysis for the year-end budget process.
Assist with implementing client and business development efforts for the Texas offices to support the practice groups and industry teams. This includes monitoring news and trends, research and related activities impacting clients and the local marketplace. Support Managers with special projects as identified by the Partners-in-Charge of the Texas offices, Chief Marketing & Business Development Officer or Director of Events as needed.
Qualifications (Experience, Knowledge, Skills & Abilities):
Bachelor’s degree required
At least two years of related marketing experience, previous law firm or professional services experience preferred
Excellent interpersonal skills
Demonstrated poise, tact and professionalism when interacting with internal and external contacts
Strong service orientation with the ability to establish and maintain effective working relationships with peers, attorneys and outside vendors
Ability to read, comprehend and follow instructions
Excellent written and oral communication skills, including strong writing and editing abilities
Ability to prioritize and manage workload effectively, respond to changing priorities, work independently and as part of a team, and complete tasks under time pressure
Strong organizational and project management skills
High attention to detail
Ability to use initiative and judgment to achieve results
Strong computer skills including advanced knowledge of Microsoft Word, Excel and PowerPoint are essential; experience with InterAction CRM, Vuture and Aptivio a plus
Flexibility to work evening and weekend hours as needed
This position requires the use of a personal vehicle or mode of transportation for job-related duties including off-site events
Commitment to maintaining confidentiality of client and office information and adhering to the firm’s core values
Commitment to professional growth and development
Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility
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