Job Information
Bombardier Asst Administrative in Dallas, Texas
What are your contributions to the team?
5+ years of experience providing administrative or clerical support to a business unit
Technical or Vocational Training in office administration or related field
Proficient Computer keyboarding skills including 10-key
How to thrive in this role?
Perform a variety of routine clerical and administrative support duties, for example, type correspondence, memoranda, reports, presentations, and related materials, make photocopies, mail letters, documents, and packages, and assist in administering the day-to-day functions of projects, programs, and processes within assigned area
Screen incoming telephone calls and visitors and make appropriate referrals
Receive, sort, and distribute incoming mail, interoffice mail, and pay checks
Respond to inquiries concerning departmental operations and established policies and procedures or refer to appropriate personnel
Schedule and maintain calendar of appointments, meetings, and due dates for other employees
Schedule and maintain calendar for area conference rooms
Establish and maintain alphabetical, numerical, and/or subject files including pulling and filing paperwork and documents as needed
Liaison with internal/external customers regarding administrative issues related to, for example, purchasing, personnel, facilities, and operations
Maintain and update supporting documents for assigned area, for example, organization charts and phone book as directed
Enter/update, manipulate, and query data contained in a computerized database or mainframe, which includes printing requested reports according to a specified format
Schedule and coordinate business travel for other employees, for example, make reservations for air travel, car rentals, overnight accommodations, and other related travel arrangements
Audit, submit, and track expense reports, purchase orders, receipts/invoices, overtime hours, and time card approval for assigned area as directed
Plan and coordinate logistics, for example, business luncheons, employee training, birthdays, and retirement parties for immediate area of assigned department or cost center by making necessary arrangements
Initiate calls and expedite service requests to Facilities, Security, and BTS
Maintain operational inventory of office supplies and/or manage petty cash
May route work to professional employees
May perform routine maintenance on office equipment, for example, changing toner cartridges in printers and copy machines
Assist other employees in the performance of their duties
Bombardier
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