Job Information
Publicis Groupe Administrative Assistant in Dallas, Texas
Company Description
At Saatchi & Saatchi, we believe in creating ideas that can live anywhere. We believe that when we work as a team, nothing is impossible. We strive to bring out the best in each other and in ourselves, and expect applicants to understand the value of close collaboration. We also believe that creating transformational work requires initiative, an entrepreneurial spirit, and a bold commitment to achieving measurable results and business success for the clients we service.
Job Description
Saatchi & Saatchi has an exciting opportunity for you to join our agency as an Administrative Assistant. An ideal candidate for this position will understand that their first responsibility is to do everything they can to provide operational support to several team members of our Communications Group (Media). This trusted person will be the “know-it-all” of company processes and navigate operations in a smart and efficient way. You will work with the Media team daily, and report into the Executive Director, Media. Discretion and professionalism is required of the role at all times.
Saatchi & Saatchi maintains a hybrid work policy to work in-office three days per week and remotely the other two days each week.
Roles and Responsibilities Include:
Meet the daily scheduling needs of those you support, follow up on details to ensure the workday is flowing smoothly
Work with Executive Assistants in other departments and facilitate communication and delivery of information
Schedule and help with assigned onboarding responsibilities
Manage travel arrangements, meeting and appointment scheduling
Complete expense reports, car logs, and other procedural paperwork
Help organize in-person and online department events
Prepare presentation materials for internal & client meetings
Discreetly handle confidential documents and privileged information
Resourcing and budgeting responsibilities to support leadership teams.
All other duties as assigned
Qualifications
2+ years of administrative support experience
Proficiency with Outlook Mail and Calendar in an office setting
Comfort and experience with a fast-paced environment
Must be detail-oriented and a self-starter
Excellent time and project management skills
Exceptional relationship management and communication skills
Experience in Excel, Power Point, Microsoft Office, Internet Research, etc.
A positive attitude and patience to execute complicated tasks with efficiency and attention.
The ability to work collaboratively with employees at all levels of the organization
Additional Information
Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com .
All your information will be kept confidential according to EEO guidelines.