Job Information
Union County College Title V Secretary in Cranford, New Jersey
Union County College is a public comprehensive community college providing quality, affordable, accessible educational programs that serve the greater Union County region. It is the oldest of New Jerseys 19 Associate Degree Colleges, serving both career-minded and transfer-oriented students since 1933. The College enrolls almost 30,000 credit, non-credit and continuing education students and is accredited by the Middle States Commission on Higher Education. Many programs lead to the Associate in Arts, Science and Applied Science degrees.
Campus: Cranford/Elizabeth
General Description:
The Title V Secretary assists the Title V Project Director in managing the daily administrative operations and coordinating events. Additional responsibilities include maintenance of budget files, program records and reports. The Secretary will have a comprehensive knowledge of college policies and procedures and the federal policies and procedures governing the operation of Title V: Preparing Union Students Career Success.
Characteristics, Duties and Responsibilities:
• Performs all administrative support duties for the Title V: Preparing Union Students for Career Success program and project staff.
• Collaborates with Title V: Preparing Union Students for Career Success staff and Student Development and Academic Affairs staff.
• Responds to inquiries from prospective and current students.
• Maintains grant budget records and prepares purchase order requisitions.
• Maintains accurate department files and records.
• Coordinates logistics for the Title V: Preparing Union Students for Career Success meetings, workshops, and other events.
• Assists in the preparation of reports for internal and external distribution.
• Collaborates with College Relations to develop program materials.
• Maintains and updates information on the Title V: Preparing Union Students for Career Success Canvas page.
• Records meeting minutes for project meetings.
• Initiates purchase requests for supplies/materials required for operation of the program and follows up on purchases orders and payments.
• Maintains inventory of program equipment.
• Performs other duties as assigned by the Title V Preparing Union Students for Career Success Project Director.
Education Requirements:
Associate Degree required.
Experience:
• Administrative office experience with grant projects preferred.
• Minimum of (3) years of office administration experience in an education setting.
Competencies and Skills Required:
• Administrative office experience with grant projects preferred.
• Minimum of (3) years of office administration experience in an education setting.
Physical Demands and Work Environment:
• This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
• Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds.
• No or very limited exposure to physical risk.
• Some travel required.
Union County College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. Union County College is an EEO/AAP Employer/Protected Veteran/Disabled Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Union County College offers a competitive compensation package and salaries that are commensurate with experience and qualifications. The following benefits are also provided: Medical benefits and pension plan offered through the State of NJ; Dental and vision benefits; Vacation days based on accrual system; Ten paid holidays and three floating holidays that are determined by the College; Tuition remission for employee, spouse, and eligible children for credit and non-credit courses; and Tuition reimbursement for approved degree programs at an accredited college or university.