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Secretary 2

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Secretary 2

Salary

$40,289.60 - $58,988.80 Annually

Location

Coralville - 52241 - Johnson County, IA

Job Type

Full-time

Job Number

25-01589

Agency

244 Corrections - Iowa Medical and Classification Center (Oakdale)

Opening Date

12/11/2024

Closing Date

12/22/2024 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Brenda.Piper@iowa.gov

• Description

• Benefits

• Questions

Job Description

Forensic Psychiatric Hospital Secretary:

A. Transcribes psychiatric evaluations from dictation; translates/transcribes medical and psychiatric jargon and abbreviations from handwritten/tape recorded notes into a readable typewritten format.

B. Types and proofs evaluations, correspondence, status reports, minutes, handbooks, etc. for accuracy, grammar, spelling, and sentence structure; prepares final drafts for distribution/mailing and e-files with the courts appropriately.

C. Initiates changes in FPH/Bylaws policies and procedures; completes timely reviews and revisions; gathers signatures and distributes upon approval.

D. Relays general instructions/messages and contacts employees to collect and consolidate data; maintains control records of assignments (projects, reports, correspondence, etc.); follows up to ensure receipt of information required within established time frames.

E. Schedules appointments/conferences for FPH meetings and evaluations.

F. Compiles, edits and types regular and special reports, compiles a variety of data from departmental records, and assists other secretaries in these efforts.

G. Receives/screens visitors and telephone calls; answers routine questions and routes others to the appropriate staff person for handling.

H. Opens/distributes mail; composes standardized responses to routine inquiries.

I. Orders office supplies and arranges for servicing and maintenance of office equipment; places work orders; completes twice daily tool checks and monthly safety checks.

J. Displays a high level of initiative, effort, attention to detail, and commitment by completing assignments efficiently with minimal supervision

Minimum Qualification Requirements

Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;

OR

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees withcurrentcontinuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.

For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary2-00026-90026.pdf)

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Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

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Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

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01

HONEST- Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.

• No

  02

  PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  03

  Do you have experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties?

• Yes

• No

  04

  How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?

• Less than six months of the combined identified education and work experience

• Six months to less than one year of the combined identified education and work experience

• One year to less than two years of the combined identified education and work experience

• Two years or more of the combined identified education and work experience

  05

  Have you completed a minimum of 30 semester hours of college level course work to substitute for one year of general office experience?

• Yes, I have 30 semester hours of college level course work.

• No, I do not have 30 semester hours of college level course work

  06

  If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?

• Not applicable - I have not completed the State of Iowa Administrative Assistant Certificate Program

• No experience to less than six months of the identified experience

• Six months to less than one year of the identified experience

• One year to less than one and a half years of the identified experience

• One and a half years or more of the identified experience

  07

  If you are a CURRENT employee for the State of Iowa (executive branch): How many months do you have of current continuous experience in the state executive branch that includes full-time work experience in the classification of Secretary 1?

• Not applicable - I am not an employee for the employee for the State of Iowa (executive branch

• Less than one year of work experience in the classification of Secretary 1

• One year or more in the classification of Secretary 1

  Required Question

Agency

State of Iowa

Agency

244 Corrections - Iowa Medical and Classification Center (Oakdale)

Address

2700 Coral Ridge Ave

Coralville, Iowa, 52241

Website

https://doc.iowa.gov/find-facility/iowa-doc-districts-and-facilities/imcc

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