Job Information
University of Miami Program Manager - Office of Faculty Affairs in Coral Gables, Florida
Current Employees:
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The Program Manager leads the planning, execution, and delivery of program initiatives, ensuring they align with organizational objectives. The Program Manager supports the daily administration of assigned programs within the department and assists with implementing initiatives effectively. The incumbent focuses on delivering quality programs to University faculty, staff, and other key stakeholders and acts as a point of contact for communication between leadership, faculty, students, and staff.
CORE JOB FUNCTIONS
Supports their leader with managing assigned program components and preparing documentation and reports. Establishes, maintains, and reports on program effectiveness, ensuring the programs aligns with the objectives. Assists with managing program budget by monitoring expenditures. Stays abreast of market trends and legislation impacting program functions. Verifies, organizes, and prepares grants, procurement, and other program-relevant documents. Coordinates logistics for program events and activities. Partners with other departments to increase program awareness. Identifies new needs and emerging issues and develops innovative programs, initiatives, and resources. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s Degree in relevant field
Certification and Licensing:
Not Applicable
Experience:
Minimum 3 years of relevant experience
Knowledge, Skills, and Attitudes:
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals, and objectives that support the strategic plan.
Ability to maintain effective interpersonal relationships.
DEPARTMENT ADDENDUM
Department Specific Functions – Office of Faculty Affairs
Communications
Ensure UM and Office of Faculty Affairs (OFA) visual identity is preserved in all communications
Collect content, compile, create, edit and publish Faculty Focus the bi-monthly newsletters
Maintain the OFA website
Train and supervise other OFA team members on software to update, edit, and publish OFA websites and newsletters
Regularly compiles, updates, and maintains contact lists and OFA listservs
Programming
Prepare annual programming calendar for the OFA
Obtain requisite approvals from OFA leadership for the annual programming calendar
Disseminate calendar to the OFA team
Ensure calendar and all related programming is accurately archived in the OFA’s box folder
Work with the Vice Provost, Associate Provost, and Directors to manage OFA events from idea phase through successful completion
Create and disseminate event invitations
Disseminate relevant marketing materials
Track RSVPs
Handle pre-event logistics including run-of-show and follow-up calls
Event-day management
Supervise and manage registration, check-in, and online event logistics
Ensure timely reconciliation of event expenditures
Ensure OFA leadership has up to date briefings for all programming events
Research, monitor, and implement feedback from surveys completed by program attendees to measure the impact and success of the various programs.
Benchmark programs against peer institutions and provide reports to OFA leadership
Assist in developing, implementing, and managing new strategies, software, tools, projects, initiatives, and processes for improvements and efficiencies of event planning and communication dissemination
Perform regular business process and workflow analyses for programming events
Provide summary report to OFA leadership concerning each event
Unit Support
Conducts research and makes recommendations on OFA purchases regarding gifts and giveaways
Facilitate office activities and communications including:
Updating website
Ensuring appropriate reporting and lines of communication are in place between committees, groups, and the OFA
Maintains OFA Standard operating procedures related to assigned tasks
Ensures agenda, papers and presentations are available for meetings and committees
Provide support to OFA leadership in the delivery of the unit’s strategic plans
Assist OFA leadership with briefing materials, draft reports, communications, presentations, and correspondence.
Support of Core Unit Functions
Manage the notification process for workflows that include but are not limited to: special reviews, sabbaticals and other leaves, emeritus, secondary appointments, retirement and other terminations, reappointment, honorific appointments.
Oversees the notification process for courtesy and affiliate appointments.
Management and oversight of faculty onboarding.
Other duties as assigned.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A7