Job Information
University of Miami Program Coordinator in Coral Gables, Florida
Current Employees:
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University of Miami School of Law
Job Description
Program Coordinator
Transactional Skills Program
The Program Coordinator performs a variety of research, planning, and administrative functions to support and facilitate the growth of the Transactional Skills program. The Program Coordinator coordinates day-to-day operations of the program. Moreover, the incumbent assists with the development, organization, production, and evaluation of the program to achieve its mission, goals, and objectives. An employee in this position demonstrates familiarity with University policies and procedures and ensures program compliance. The Program Coordinator may work remotely but will need to come into the office on occasion. Hiring Salary range: $39,000 to 43,888.
CORE JOB FUNCTIONS
Works closely with the Director of the Transactional Skills Program, the Senior Practitioner in Residence, full-time faculty, adjuncts, staff, and students to continuously evaluate the learning experience and improve the quality and value of the program. Develops strategic partnerships with external entities and organizations. Assists with database maintenance and enrollment management. Ensures administrative processes and associated forms for instructor services are completed in a timely manner. Responds to various instructor and student requests and telephone, email, and internet submissions for all programs. Plans and participates in meetings for the Program. Adheres to University and unit-level policies and procedures and safeguards University assets. Supports department and/or department leadership with daily clerical tasks. Serves as the liaison between the Program and other Units. Prepares materials related to marketing, student recruiting, fundraising, data reporting and other functions needed to support the work of the Program. Makes travel arrangements and reservations for leadership and staff, and coordinates reimbursements as needed.
Supports the Director and Senior Practitioner in Residence with daily administrative tasks related to coordination of Transactional Skills Program, which includes 15-18 adjuncts and approximately 150-200 students a semester (fewer during summer semester). The Director of the Transactional Skills Program is also the Faculty Coordinator of the Business Compliance & Sustainability Concentration.
Assists in the administration of the Transactional Skills Program, law school, CLE, executive education programs, and law student competitions..
Assists in development of social media campaign to publicize the Program’s faculty and students.
Acts as liaison between UM and other universities, programs, and bar associations.
Serves as a primary information resource regarding department and University policies, procedures, and operational functions
Under minimal supervision, manages faculty calendars and makes complex scheduling and travel arrangements involving multiple parties, including but not limited to meetings and conferences.
Composes and edits internal correspondence and documents or selects standardized formats, designs presentations and may create drafts of department publications such as flyers, PowerPoint presentations, website text; provides routine and general clerical support which may include reports and statistics;
Prepares financial forms (purchase orders, check requisitions) and handles Workday process for payments and reimbursements.
Requests and purchases office/clerical supplies as needed. Make photocopies of correspondence, documents, and other printed matter; mail, fax, or arrange for delivery of legal correspondence to stakeholders.
Answers telephones, take messages, answers routine questions, and transfer calls to appropriate individuals.
Helps with posting assignments and running webinars and other online events.
Prepares biweekly reports and conducts analysis on student comprehension (individual and as a class for all Transactional Skills sections) based on student performance on weekly assignments through software Feedback Fruits to provide real time data to adjunct professors and Director.
Assists in development of specialized externship program for Transactional Skills Program students and coordinates with the Career Development Office and Externship Program.
Works with the Director of the Transactional Skills Program on marketing, fundraising, data compilation, and other projects related to the law school’s Transactional Skills curriculum. In this role, the Program Coordinator independently manages projects and coordinates with the department’s internal team as well as with external Departments.
Other duties as assigned.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
Education/Experience: High School or equivalent and minimum 2-4 years of relevant work experience. Some college preferred.
Knowledge, Skills and Attitudes:
Ability to function independently and work with a large team
Ability to work in flexible, fast-paced environment under deadlines
Ability to accurately prepare and maintain records, files, reports, and correspondence
Ability to communicate effectively in both oral and written form
Ability to maintain effective interpersonal relationships with internal and external stakeholders
Ability to process and handle confidential information with discretion
Skill in completing assignments accurately and with meticulous attention to detail
General knowledge of office procedures and operations
Proficiency in computer software (i.e. Microsoft Office, Google Docs, Folders, Sheets, and Forms) and ability to learn new software needed to perform job functions (e.g., Feedback Fruits, Blackboard, Microsoft Teams, Google Meets)
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A5