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Part-Time Receptionist/ Office Assistant

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Part-Time Receptionist/ Office Assistant

Salary

$18.05 Hourly

Location

City of Coral Gables, FL

Job Type

Part-time

Job Number

663

Department

Economic Development Department

Opening Date

01/15/2025

Closing Date

1/29/2025 11:59 PM Eastern

• Description

• Benefits

• Questions

Summary

The City of Coral Gables, Florida, a progressive, international, and historic City is seeking a highly qualified professional who is inspired by interesting challenges of an established, but dynamic community for the position of Part-time Receptionist/ Office Assistant . The City has a vibrant and varied commercial district and is home to the University of Miami.

Job Duties and Responsibilities

The Part-time Receptionist/ Office Assistant performs a variety of administrative and support work of economic development, which includes business inquiries, marketing projects, and research. Work is assigned and reviewed under the guidance of a Supervisor.

Greets and screens visitors and responds to some incoming calls and emails. Updates the city’s business data, keeps track of business information, interacts with new businesses for gathering information and finding opportunities to collaborate. Conducts minor clerical work, assists staff with organizing events and some marketing related duties.

Must demonstrate ability to work proactively and to manage confidential information, and exhibit proactive initiative, positive disposition, good judgment, attention to detail, and commitment to follow-up on assigned projects and with fellow colleagues. Handles special projects as needed.

Qualifications

Associates Degree.

Minimum four years' clerical, customer service and/or marketing experience preferred in a corporate setting, from either the public and/or private sector.

Additional Information

The City of Coral Gables is an Equal Opportunity Employer/Drug Free Workplace.

PART-TIME (15-24 Hours):

ANNUAL LEAVE: 4 days per year (1 day is equivalent to 4.80 hours). Leave is accrued but not able to use during first 90 days of employment.

SICK LEAVE: 4 days per year. Employees may convert to annual leave 15 hours if more than 2 days have been accrued and unused during the fiscal year.

HOLIDAYS: 12 holidays (If scheduled to work, plus 1 floating day).

BEREAVEMENT: 3 Days for the death of an immediate family member (Parent, spouse, or child) and 2 days for any other immediate family member.

ADMINISTRATIVE SICK LEAVE: Employees who have not used sick leave, leave without pay, or have not lost time due to an on-the-job injury in a 6 month period are entitled to 1 day of administrative leave.

CASH PAY OUT OF VACATION: Employees may request payment of accrued/earned annual leave not to exceed 15 hours at the rate of pay in effect at the time of the request, provided such request is made no later than September 30, 2015 (or as amended every fiscal year).

MILITARY LEAVE: 30 work days every year with pay and the remainder of the period shall be without pay, unless otherwise provided by City Commission.

JURY DUTY: Time off with pay if scheduled to work.

PART-TIME (25 -29 Hours)

ANNUAL LEAVE: 8 days per year (1 day is equivalent to 5.80 hours). Leave is accrued but not able to use during first 90 days of employment.

SICK LEAVE: 8 days per year. Employees may convert to annual leave 30 hours if more than 4 days have been accrued and unused during the fiscal year.

HOLIDAYS: 12 holidays (If scheduled to work, plus 1 floating day).

BEREAVEMENT: 3 Days for the death of an immediate family member (Parent, spouse, or child) and 2 days for any other immediate family member.

ADMINISTRATIVE SICK LEAVE: Employees who have not used sick leave, leave without pay, or have not lost time due to an on-the-job injury in a 6 month period are entitled to 1 day of administrative leave.

CASH PAY OUT OF VACATION: Employees may request payment of accrued/earned annual leave not to exceed 30 hours at the rate of pay in effect at the time of the request, provided such request is made no later than September 30, 2015 (or as amended every fiscal year).

MILITARY LEAVE: 30 work days every year with pay and the remainder of the period shall be without pay, unless otherwise provided by City Commission.

JURY DUTY: Time off with pay if scheduled to work.

01

Do you possess an Associate's Degree or higher?

• Yes

• No

  02

  Do you have a minimum of four (4) years' clerical, customer service or accounting experience in a corporate setting in either the public or private sector? Please explain

  Required Question

Employer

The City of Coral Gables

Address

214 Minorca Avenue Coral Gables, Florida, 33134

Phone

305-460-5523

Website

http://www.coralgables.com