Job Information
University of Miami Administrative Assistant - Pre-College Summer Program - Temporary in Coral Gables, Florida
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .
About UM
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. A private research university with more than 17,000 students from around the world, the University of Miami is a vibrant and diverse academic community, home to 12 schools and colleges serving undergraduate and graduate students in nearly 350 majors and programs. Located in suburban Coral Gables, the university is one of South Florida’s prime destinations for a wide variety of cultural offerings and home to the Miami Hurricanes, the celebrated intercollegiate athletics program. South Florida’s subtropical climate and attractions make it a unique place to work, visit and explore.
At the U, we are committed to attracting a talented workforce to support our common mission of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making the University a great place to work.
University of Miami Pre-College, Division of Continuing and International Education
What is pre-college? University of Miami Pre-College (https://ssp.dcie.miami.edu/index.html) offers both credit and non-credit summer programs for high school students seeking to gain college experience before graduating from high school. Upon completion, participants feel better prepared for the undergraduate admission process and gain confidence in their academic choices and ability to succeed in college.
Pre-College programs include the Summer Scholars three-week credit program and UM Academies two- week, non-credit program for high school students (rising sophomores, juniors, and rising seniors).
Combined, the programs host approximately 700 students, of which approximately 600 are residential.
With health, safety, and wellbeing as our priority, we strive to provide an inclusive authentic campus experience for our pre-college students – filled with stimulating academics, engaging programming, and unique weekend excursions.
Temporary Administrative Assistant, University of Miami Pre-College (1 positions)
Administrative Assistant will join the University of Miami Pre-College team, which is responsible for administering the Summer Scholars three-week credit program and UM Academies two-week non-credit program.
As an integral member of the Pre-College leadership team, this Administrative Assistant will report to the Pre-College Assistant Dean and Program Manager and assist in the day-to-day management and administration of the residential program, while maintaining a regular on-campus presence during the summer program.
This opportunity provides the person in this role with invaluable real-world, hands-on work experience . Experience in residential life, student affairs, collaborative project management, and supporting students from diverse backgrounds align well with this role. We are seeking candidates who are dynamic, and who foster a positive inclusive campus environment.
University of Miami Pre-College seeks one Pre-College Administrative Assistant for Summer 2024.
1 position open for the Summer Scholars Program: May 1 to July 26 (12 weeks)
Position Description:
Leadership & Management
Work as a member of the University of Miami Pre-college team; embrace and promote diversity, equity, and inclusion; and foster the conditions for a strong campus community.
Responsible for quality and prompt incoming correspondence via phone, the Pre-College inbox, and voicemail with applicants, students and parents, triaging incoming queries to appropriate personnel
Responsible for making outgoing calls as needed supporting program initiatives.
Respond quickly to incoming calls related to time sensitive matters, emergencies , crisis situations, including involving various health/medical, behavioral, or other safety-related circumstance and triaging it to appropriate personnel
Point person for walk-in to the DCIE/The Pre-College Office and collaborates with front-desk admin
Manage invoice submission needs, procurement card transactions, requisition request, submit new supplier requests, Jira requests, and manage other financial request as assigned
Point person for office collaborations with Pre-College and Business Office Management
Additional point person for Academy Bus operations, and manage bus parking fee needs
Student Life Programming
Clerical support as needed
Be knowledgeable of campus resources and provide information when needed
Other duties as assigned
Additional Information
Possess a valid driver’s license; drive a university vehicle
Some night and weekend work required
Reports to the Assistant Dean and Program Manager and collaborates with Pre-college office staff
Perform other job-related duties as assigned
Compensation:
The position will be in-person. The Program Coordinator will reside in on-campus housing on a pre-college floor, among staff and pre-college students. Program Coordinators are provided with a single room in a UM residence hall, a meal plan, and access to the fitness center.
5-week assignment:
1 position open for the Summer Scholars Program
May 1 to July 26, 2024
The Administrative Assistant will be paid a $22/hr for the assignment.
Hiring Contact:
Shayla King
University of Miami Pre- College
(305) 284-5078 | sok8@miami.edu
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Temporary
Pay Grade:
A4
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.