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We use technology to solve problems in spaces, light, and more things to come… for our customers, our communities, and our planet.

Acuity Brands, Inc. (NYSE: AYI) is a market-leading industrial technology company. We use technology to solve problems in spaces, light, and more things to come. Through our two business segments, Acuity Brands Lighting and Lighting Controls (ABL) and the Intelligent Spaces Group (ISG), we design, manufacture, and bring to market products and services that make a valuable difference in people’s lives.

We are positioned at the intersection of sustainability and technology. Our businesses develop technology that helps save our customers energy and reduce their carbon emissions. We achieve growth through the development of innovative new products and services, including lighting, lighting controls, building management solutions, and location-aware applications.

Position Summary & Location

DCES is the Enterprise Accounts team for Distech Controls, situated within the Intelligent Spaces Group (ISG) Services organization. We are looking for an assistant to the project operations team. The ideal candidate demonstrates excellent analytical skills, quick and precise execution, strong technical/computer skills, and great attention to detail and organization.

DCES is a remote-first organization, and this U.S.-based position works from home, ideally in the Eastern or Central time zones.

Primary Responsibilities Include

• Assist the Project Operations Manager with administrative and operational support of the DCES team. This includes processing financial transactions within the business’s ERP system (Infor Syteline) as well as operating within a Microsoft environment (MS Office applications, Teams, SharePoint, OneDrive) enhanced by third-party web tools (ActiTIME, Smartsheets).

• Purchase Orders – issuing POs, sometimes including shopping/price comparisons, entering orders into vendor systems, reviewing order acknowledgements for completeness and errors.

• PO Receiving/Vendor invoices – initial review of vendor invoices for necessary details (e.g., PO#), filing invoices from a shared email box into the PMs’ approval folders, maintaining reminders for monthly PM invoice approval schedules, processing vendor invoice/PO receipt in Syteline.

• Timesheets – exporting project time data from ActiTIME, processing data in Excel for PM review/approval, and uploading approved timesheet data into Syteline Inventory Maintenance – process inventory moves in Syteline at least weekly, maintaining inventory records in Smartsheet, respond to questions about inventory availability.

• Expense Maintenance – management of personal corporate card expenses and travel requirements in Concur, may assist other team members with travel arrangements or expense issues in that system on an infrequent basis.

• Subcontract Agreements (SCAs) – assisting PMs with completing the template form for SCAs and ensuring all subcontracts for labor have an SCA created prior to issuing POs.

• Project Booking and Budget Maintenance – verifies all necessary documents are completed to create project records in the ERP system, books projects including generating customer address records, setting up project budgets in Syteline and opening ActiTIME tasks.

Qualifications

• 5+ years of related experience in administrative and operations roles, including managing a variety of tasks with discretion and confidentiality is required.

• Advanced communication skills, written and spoken in English are required.

• Demonstrated proficiency in MS Office, particularly Excel, SharePoint, and OneDrive is required.

• Database experience, including proactively catching errors to ensure data integrity is required. ERP specific experience is preferred.

• Must have positive interpersonal skills and be self-motivated.

• Must be process and detail-oriented with critical thinking and analytical skills.

• Experience with any of the following systems (Infor Syteline, ActiTIME, Smartsheets, Microsoft Dynamics, CRM, SharePoint, Concur) is preferred.

• Experience from a commercial construction-related field related to project lifecycles, retentions-based billing, COIs, and revenue recognition is preferred.

• Experience working with a fully remote team, including excellent organizational and prioritization skills is preferred.

Preferred Skills & Experience

• Active listener and quick learner to stay up to date with software applications.

• Goal oriented and consistently manages competing priorities and deadlines.

• Works well independently under general instructions and in collaborative team environments.

• Autonomous, professional, and responsible.

We value diversity and are an equal opportunity employer. All qualified applicants will be considered for employment without regards to race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, religion, covered veteran status, protected genetic information, or any other characteristic protected by law.

Please click here (https://www.eeoc.gov/poster) and here (https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf) for more information.

Accommodation for Applicants with Disabilities: As an equal opportunity employer, Acuity Brands is committed to providing reasonable accommodations in its application process for qualified individuals with disabilities and disabled veterans. If you have difficulty using our online system due to a disability and need an accommodation, you may contact us at (770) 922-9000. Please clearly indicate what type of accommodation you are requesting and for what requisition.

Any unsolicited resumes sent to Acuity Brands from a third party, such as an Agency recruiter, including unsolicited resumes sent to an Acuity Brands mailing address, fax machine or email address, directly to Acuity Brands employees, or to Acuity Brands resume database will be considered Acuity Brands property. Acuity Brands will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Acuity Brands will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor, but does not have the appropriate approvals to be engaged on a search.

E-Verify Participation Poster (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf)

e-verify.gov

eeoc.gov (https://www.eeoc.gov/employees-job-applicants)

The range for this position is $53,400.00 to $96,100.00. Placement within this range may vary, depending on the applicant’s experience and geographic location.